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ACADIA MINOR HOCKEY ASSOCIATION Meeting
Meeting - Sunday, July 24th, 2005 7:00 p.m.
Waterbury Newton Office, Kentville

Present: Dave Duncan, Paul Murphy, Lynn Connors, Tina Woodworth, Larry Rodriques, Laurie Dauphinee, John Curry,Aaron Ward, Dave Upton, Karen Ward

Absent: Cam Pongoski, Sheila Bower-Jacquard, Reg Rand, Mike Dauphinee

MINUTES OF PREVIOUS MEETING

The minutes of the previous meeting were approved with the following notations being made to fees:

Novice 3 - $275.00
Atom - $335.00
Peewee - $350.00

Motion by John Curry, seconded by Paul Murphy, that the Minutes of the July 10th, 2005, meeting be approved. Motion passed unanimously.

UPDATE ON REGISTRATION FEES, VENUES, DATES

Registration fees will be as follows, based on the recommendations of Dave, John, Sheila and Laurie:

Novice Quick Start - $75.00
2nd year Novice skills - $100.00
Novice 2 and 3 - $275.00
Atom - $335.00
Peewee - $350.00

The formula for calculating the fees are as follows:

No. of hours of ice time x $115.00 x cost of time keepers & referees - 15 players + AC + DC + banking charges

Dave reported that we will have 6 teams in our Novice house program. Motion by Dave Upton to approve the registration fees, seconded by Larry Rodrigues. Motion carried.

FUNDING RAISING

Dave Upton reported on a fund raiser through Varsity Gold Card. For a cost of $20.00, the card provides discounts to businesses in the local and other communities. The Association would receive $14.22 for every card sold. The issue was whether or not a card would be sold on a per family basis, or on a per player basis. Motion by Dave Upton that the sale of the discount card at $20.00 be part of the Acadia Minor Hockey Association Rep fees, seconded by Paul Murphy, 8 in favor, 2 against. Motion carried.

Dave reported that he was organizing the Blue and White game and planned to use the "Year of the Veteran" to promote the game through the Legion. He anticipated receipts from that game in the range of $8,000.00 to $9,000.00. The game will occur at the Acadia arena on September 29th, 2005. Tickets will be $5.00 and be available through the Legion. Dave was attempting to arrange that the tickets could be included as part of the season's ticket package. Advertising will be sold in the program. Len Hawley will be asked to promote the game. Acadia will be covering the ice and the officiating expenses, and AMHA will receive the proceeds from the game.

REGISTRATION

Laurie reported that the County Fair Mall was available for registration purposes. Tina suggested that registration occur by way of mail in and on the evenings of August 29th and August 30th, 2005, from 6:00 p.m. to 9:00 p.m. Mail out to parents will be completed over the next several days and posted on the website. A registration form for try outs will also be prepared and forwarded with the hockey registration forms and information packages.

PLAYER EVALUATION COMMITTEE

Paul Murphy reported. He presented a draft schedule attached as Schedule "A" and the information contained in the attached Schedule "B" is the draft information bulletin for the website. In relation to the cost for try outs for Atoms and Peewees, the proposal is $50.00 which would include the conditioning camp, Bantam is $60.00 and Midget is $70.00. Cost for Novice for the Player Evaluation process would be approximately $30.00. Goalie evaluation is separate and apart from skaters will occur on the Friday evening and the returning players will be asked to act as shooters during the evaluation of the goalies on these separate sessions. Goalies will be evaluated in these separate sessions during the regular player evaluation and skill sessions and scrimmages. It is anticipated that there will be four other evaluators other than the head coaches for the AA and AAA teams for that evaluation pool of players. Players will be broken into teams and assigned a permanent team and a permanent number. Evaluators will only receive the numbers of the players and not their names. There will be a debrief after each evaluation of approximately 40 minutes when the head evaluator will take all of the individual scores from the individual evaluators and their score sheets and enter them into a master sheet, tabulate the master sheet and compile a ranking after each session. The division coordinators and the lead evaluator will be responsible for ensuring that all of the players are on their lists, have an assigned team and assigned number. Any changes in numbers and/or teams will be coordinated through the division coordinator passed on to the head evaluator and then to the evaluators. Only the division coordinator and the head evaluator will know the identity of the players. Sweaters will be hung in dressing rooms. Players will not access the dressing rooms until ½ hour before their scheduled ice time. Parents will supervise the dressing rooms and the hall ways and ensure that players have their appropriate jerseys on. On ice personnel will enter the dressing rooms 15 minutes in advance of the ice time to explain all drills. Division Coordinators will be the only individuals making calls in relation to the player movement. If a player starts in the A/B group and is moved to the AAA/AA group, then his scores from the A/B group will be discarded and his scores in the AAA/AA group will be prorated. Paul explained that for the last position from either defencemen and/or forwards, that any player within three points of that bottom score can be exchanged for the player and/or players with the bottom score. This provides the coaches latitude in the selection of their team. Paul also explained that lead evaluators and the head evaluator in each division would not be evaluating unless an evaluator did not show up. The job of the head evaluator is to oversee the whole of the process for the division. The job of the lead evaluator is to deal directly with the other evaluators and coaches, on ice staff, ensure that the evaluation occurs as according to the protocol, lead the debrief, gather the score sheets and tabulate them and rank the players.

In relation to the marking of players, on a scale of 1 to 5, each player will start as a 3 and either move up or down.

In relation to the checking clinic which will be mandatory, Dave Duncan will make enquiries for ice time on either the 10th or 11th of September.

Motion by John Curry that the above-noted costs for try outs and condition camps be approved, seconded by Aaron Ward. Motion carried unanimously.

NOVICE III TEAM

Dave Duncan reported that he was waiting to hear back from the Central Minor League concerning access and Terry Beck concerning the travel permit.

OMBUDSMEN

The Ombudsman's job description passed and adopted by KAMHA was presented by Laurie Dauphinee. After some discussion concerning the job description, the issue is tabled for further debate.

PARENTAL CONTRACT

Dave Duncan, presented the Hockey Regina Parental Contract. Larry Rodrigues agreed to prepare a draft Parental contract which would be linked to our discipline policy for review and consideration of the Board.

ICE TIME

Dave Duncan advised, given the lack of availability of ice time, that teams may be limited to 1 ½ hr. of ice time per week and that two teams would be on the ice for approximately 1 hr. together, and each team would have a ½ hr. separate from the other. During the time period that the teams are on the ice together, "flow drills" would be run. AAA/AA teams and A/B teams would be paired together for this shared ice time.

Motion to adjourn by Larry Rodrigues, seconded by Dave Upton at 10:00 p.m. Unanimously carried.

Respectfully submitted,
LYNN M. CONNORS
Secretary




Published by: Acadia Minor Hockey Association
Last Updated: December 18, 2005
Comments/Questions to: acadiaminorhockey@yahoo.co.uk


© 2004 Acadia Minor Hockey Association