Meeting Minutes

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ACADIA MINOR HOCKEY ASSOCIATION Meeting
Sunday, September 18th, 2005
7:00 p.m. Hall of Fame Room, Acadia Arena

Present: Mike Graves, Paul Murphy, John Curry, Laurie Dauphinee, Larry Rodriques, Dave Duncan, Will Brown, Lynn Connors, Mike Dauphinee, Tina Woodworth, Sheila Bower-Jacquard, Karen Ward, Arron Ward, Cam Pongoski.

Absent: Darren Burns, Reg Rand, Gary MacNutt

MINUTES OF PREVIOUS MEETING

The minutes of the previous meeting were unanimously approved. Motion by Aaron Ward, seconded by Larry Rodriques.

The minutes of the meeting of August 31st, 2005, are approved. Motion unanimously carried.

PLAYER EVALUATION PROCESS

Paul reported that after the weekend, all players would be tiered within their respective groups for the beginning of the evaluation process. Some players, depending on numbers in each division, will be sent or have already been sent to the A/B pool.

BOARD MEMBERSHIP

Dave Duncan reported that due to work commitments, Dave Upton had resigned as our fund raising Chair and the scheduled blue/white game would not be proceeding. Mike Dauphinee reported that Dave Ettinger had expressed an interest in becoming the Atom Division manager and was unanimously supported.

50/50 TICKETS

Karen Ward reported that the proposed budget for the 50/50 program is $2,171.65. She reported that there was approximately $2,275.00 in the 50/50 account with monies still owed by East Kings to the 50/50 account for several of their players. Motion by Karen Ward, seconded by Laurie Dauphinee that any expenses in relation to the 50/50 tickets will be shared between AMA and KAMHA and East Kings Minor Hockey Association based on the percentage of players per Association and not the amount of tickets sold by any Association. Motion carried unanimously. Karen reported that East Kings does not have a representative to look after the 50/50 tickets. Tickets will be ordered by September 30th, 2005 from Ink Spot. We will be selling season tickets as we had last year. All team lists to be forwarded to Karen as soon as they are finalized. Dates for the sale of tickets in the mall will be scheduled for November of 2005. Anyone who volunteered to sell 50/50 tickets at the mall will receive a credit for the tickets sold for the benefit of their child. Notices will be placed in the rinks. Karen will mention the potential to sell tickets at the mall at each of her team meetings. Motion by Sheila Bower-Jacquard, seconded by Aaron Ward that in relation to the first motion, $.10 per ticket that has been designated to cover the administrative costs for the 50/50 program does not cover those administrative costs, then the $.90 designated for the credit of the players will reduce accordingly to cover the costs. Motion carried unanimously.

BANTAM GIRLS

Both Sheila and Dave reported that the monies allegedly owed to the Bantam Girls team has not yet been resolved. The amount is approximately $275.00. Apparently $400.00 was raised in sponsorship funds. Motion by John Curry, seconded by Lynn Connors that before any refund is made to the Bantam Girls team, that the Board receive from Dawn Mumford a complete budget for that team's operation for the 2004-2005 season. Motion carried unanimously.

FEMALE GIRLS - PEE WEE

Dave Duncan reported there approximately 7 girls registered for the Pee Wee Female team with a chance of obtaining approximately 4 others. There was no goalie. However, if registration fees were reduced, there was a potential of obtaining a ringette goalie. Discussion occurred surrounding the potential of running a Quick Start Program for first year female players for registration fees only. Rep fees would not be reduced. Motion by Laurie Dauphinee, seconded by Lynn Connors that Ed Sherman be authorized to advise any potential first time female Pee Wee players that they can register at a reduced cost of $175.00 plus the payment of their regular Rep fees if Ed is not able to obtain any players through West Hants. Motion carried unanimously.

PEE WEE PLAYER JERSEY

Laurie will contact the parent of the missing Pee Wee player concerning his attendance at try outs. His sweaters must be returned and/or paid for plus his registration fee and the cost for the try outs by Tuesday at 6:00 p.m. at the commencement of the Pee Wee Group 3 and 4, before the player can participate in the tryout process.

ICE SCHEDULE

John reported that he had been in touch with the Canning arena and that he was not able to free up any further ice on Friday evenings.

HOUSE LEAGUE

A meeting is scheduled for September 24th, 2005. Mike Jones will be attending to represent KAMHA and Joe Gordon will represent East Kings. There will be approximately 4 to 5 Novice House teams and 3 Atom, 3 Pee Wee teams and two to three Bantam House teams. Some teams will combine players from both associations to facilitate house league programs.

NOVICE III JERSEYS

Mike Dauphinee reported that he was waiting to hear back from Tim Horton's.

HOCKEY SCHOOL CANNING

This will occur at the Canning arena from October 3rd to 8th, 2005. It will be run by the Acadia Axemen hockey team. After the ice is paid for from registration fees, the balance will be split equally between AMHA and the Acadia Hockey team. It is anticipated that $500.00 to $700.00 will be available to each association as a result of the proceeds.

DEVELOPMENT

Will Brown reported. All Novice Quick Start coaches must have Intro of Coaching and must be registered to take the course before December 31st, 2005. Darren Booth will be offering a four hour hockey safety upgrade course. Registration must be completed four to five days before the actual clinics occur. Motion by Laurie Dauphinee that if a coach registers for a course, and he/she does not attend and cannot show exceptional circumstances preventing their attendance, then the Acadia Minor Hockey Association will collect from said coach the monies paid to Hockey Nova Scotia to secure their attendance at the coaching clinic. Seconded by Will Brown. Motion carried unanimously.

REGISTRATION

Dave reported that eighty-five new Quick Start players have been registered, and 25 IP2, 6 year old players have been registered. There are approximately 110 players registered in the 5 to 6 year old range. There are 21 Level I, Novice players registered, 49 Level II Novice players and 21 Level III Novice players registered. There are 22 6 year old players from last year that have not registered; 14 7 year old players from last year that have not registered; and 8 8year old players from last year who have not registered yet. There are currently 43 Atom players, not including West Hants players, in the evaluation process; 65 Pee Wee players, not including West Hants players; 81 Bantam players; and 80 Midget players in the evaluation process.

FUND RAISING - ATOM AAA TEAM FUND RAISER

A discussion of pre season fund raising has been tabled to the next meeting.

MIDGET DIVISION

John reported his concern over the timing of the try outs in relation to the selection of the Horton and NEKEC High School teams. A team list will not be finalized until approximately October 10th and there will be a trickle down effect in relation to our team selection process. He also reported that the Midget AA's will be in a formal league.

ADVERTISEMENT - ACADIA AXEMEN HOCKEY PROGRAM

Dave Duncan reported that a $500.00 ad was taken out in the Acadia Axemen Hockey Program to thank 20 to 30 of our Quick Start sponsors plus other businesses in the community have supported our Hockey Association over the past year.

Motion to adjourn at 9:20 p.m. made by Lynn, seconded by Aaron. Unanimously carried.

Respectfully submitted,
LYNN M. CONNORS
Secretary