Department
Circular No. 2003-07-008
CREATION
AND ESTABLISHMENT OF A PROJECT MANAGEMENT OFFICE TO MANAGE THE IMPLEMENTATION
OF THE
WORLD BANK-FINANCED RURAL POWER
PROJECT
WHEREAS, the
Department
of Energy (DOE), in pursuance of its mandate under the “Electric
Power Industry Reform Act of 2001” or “EPIRA” has
envisioned the achievement of country’s total electrification;
WHEREAS, rural power development is a
flagship program of the
DOE that would
provide support for the implementation of reforms and priority investments
critical for achieving the goals in a sustainable manner in partnership with
the private sector;
WHEREAS, on 27 February 2003, the
NEDA-Investment Coordination Committee Cabinet
Committee (ICC-CC) has approved the proposed Rural Power Project (the
Project) to be financed by the
World Bank
through its Adaptable Program Lending (APL) Facility with co-financing from the
Global Environment Facility (GEF) in support of the country’s total
electrification program;
WHEREAS, the Project provides a programmatic
structure, piloting new strategies and business models in implementing rural
electrification program consistent with
EPIRA;
WHEREAS, there is the need to create and
establish an adequate and full-time Project Management Office (PMO) to ensure
the implementation and monitoring of the investment and capacity-building
components of the Project is done in a timely, organized, and efficient manner;
WHEREAS, one of the conditions in the loan
consideration by the
NEDA-ICC is that the
DOE shall ensure that the establishment of
such PMO shall not lead to the creation of new positions, given the
rationalization program of the
Department of
Budget and Management;
NOW,
THEREFORE, the
DOE hereby creates and establishes the
Project Management Office for the effective management of the Rural Power
Project, and ensure the integration and consistency with the rest of the rural
electrification programs and activities of the Government through the
Department of Energy.
SECTION
1. Composition. The
PMO shall be composed of the following personnel:
Manager:
Asst. Director Mylene C. Capongcol,
EPIMB
Members:
Mr. Noel D. Binag, EPIMB-REAMD
Mr.
Bienvenido C.
Ms. Alicia
A. de Guzman, EPIMR-REAMD
Mr.
Ramoncito D. Paiso,
Mr. Gabriel
Zamudio,
Ms. Edith
C. Retiro,
Member,
EUMB-REMD
Member,
NEA
Member,
NPC-SPUG
Other staff
from the Energy Family may be assigned as need arises.
SEC.
2. Responsibilities.
The PMO
shall administer, in behalf of the
DOE,
the GEF Grant component and oversee the overall policy and technical aspects of
the Project. It shall provide technical
secretariat support to the Inter-Agency Project Supervisory Committee (PSC) and
Technical Working Group (TWG), and ensure effective coordination of activities
of the various organizations involved in the implementation of Project
components as well as manage and supervise the different activities and tasks
as approved in the Project Work and Financial Plan.
Specifically,
the PMO shall carry out, among others, the following tasks:
(i) Manage the Technical Assistance (TA) activities relative to the sub-grant administration; institutional and capacity building for project stakeholders; and training/workshops/seminars;
(ii) Coordinate closely with the UNDP-DSSC in the implementation of activities assigned them such as on the procurement of consultant services, goods and equipment, etc.
(iii) Prepare the annual plan and budgets for the Program Management and TAs activities;
(iv) Review and endorse output-based contracts with the Qualified Third Parties (QTPs), Non-Governmental Organizations (NGOs), and other project participants for provision of subsidies from the Universal Charge;
(v) Authorize the payments from the Special Account;
(vi) Maintain the Project Accounts;
(vii) Issue Project Financial Reports;
(viii) Maintain the Project Management Information System;
(ix) Review the audit and verification reports in compliance with project requirements;
(x) Monitor the Project and submit attendant reports including:
Ř project implementation
Ř off-grid market development
Ř mid-term review progress report in advance of an external mid-term review
(xi) Facilitate Bank supervision missions and take follow-up actions as agreed,
(xii) Coordinate and ensure compliance to Environmental and Social Policies under the Project; and
(xiii) Performs other tasks that may be assigned during project implementation.
SEC.
3. Reporting. The PMO shall report directly to the
Secretary through the Undersecretary assigned for Power Sector.
SEC.
4. Funds.
The funds required for the day-to-day operations of the PMO shall be
sourced from the
WB-GEF Grant provided
to the
DOE. The GOP counterpart funds shall also be made
available to the PMO for specific line-item budget ineligible for financing by
the
WB-GEF.
The PMO
shall hold office at the 3d Floor,
All Orders,
Memoranda or other issuances or portions thereof which are inconsistent with
this Order are hereby superseded, modified or amended accordingly.
This
Special Order shall take effect immediately.
VINCENT
S. PÉREZ, JR.
Secretary
July 16, 2003
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