Memorandum Circular No. 2001-02-001

TO:                   ALL PETROLEUM PRODUCT SUPPLIERS OF FILLING/SERVICE STATIONS

SUBJECT:        Proper Retention of Petroleum Samples in Retail Outlets

DATE:              February 22, 2001

In furtherance to Rule V, Section 18b of the Department Circular No. 98-03-004 (Rules and Regulations Implementing Republic Act 8479), all petroleum suppliers are hereby required to coordinate with their client service stations for the provision in their place of business SAMPLE BOTTLES for use in retaining duplicate petroleum samples taken in the course of inspection made by representatives of the Department of Energy (DOE).

Retention of duplicate samples by the service stations is accordingly institutionalized in the inspection procedures of the DOE.  Access to the retained duplicate samples is allowed to settle with finality contested DOE-National Petroleum Testing Laboratory test results on DOE-held samples.

Suppliers are further instructed to give guidance to their respective dealers in ensuring the integrity of the samples retained through the following procedures:

• Appropriate labeling of the sample taken; product name and date taken.

• Provision for tamper-proof seal and ensure that the DOE inspector/representative affix a distinguishable mark on the said seal.

• The sealed samples must be stored in a safe and preferably cool place away from direct sunlight to preserve its properties.

• Disposition of the said duplicate samples are to be undertaken only upon receipt of the official Test Results on the samples taken by the DOE or after six months from the taking of the said sample.

• Said Sample Bottles are of the following specifications:

Suppliers are advised to ensure compliance by their clients by April 1, 2001.

BEN-HUR C. Salcedo

OIC – Secretary

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