Ag-Im Lodge # 156 Bylaws & Regulations

Article XI Vigil Selection

   A. In accordance with the policy as set forth by the national order of the arrow committee, AG-IM Lodge will utilize
   the following procedures to complete selection of candidates for the vigil honor.
   B. Upon request of the Vigil and Honors Chairman, the Lodge Secretary will provide a list of all eligible candidates (2
   years as brotherhood), in ample time for use at the fall conclave.
   C. The Vigil and Honors Chairman will appoint, with the advice of the Lodge Chief and approval of the Lodge
   Advisor and/or Staff Advisor, an odd-numbered committee of not less than three lodge members, these members
   should be vigil members, however any member of the lodge not under consideration for the vigil honor may be a
   member of the committee and selection process, committee members will be voting members of the lodge.
   D. During the Spring Conclave, the Vigil and Honors Chairman will call and chair a meeting of the selection
   committee. This committee will consist of two sessions, the first of which will be open to all vigil members. At this time
   all eligible candidates will be discussed briefly, with comments from all members present being welcome, upon
   completion of the review of the eligibility list a second closed session will take place. The committee selection meeting
   will be closed to all but the Advisor and/or Staff Advisor, and Vigil and Honors Advisor.
   E. The Vigil and Honors Chairman will determine the number of positions available, and oversee the selection process
   of the proper number of lodge vigil candidates. Voting will be done by youth members only, with the Vigil and Honors
   Chairman voting only in a tie vote (an abstention(s) by a sufficient number of members to cause a tie), the youth adult
   ratio as set forth by national will be adhered to, all positions need not be fulfilled, and any attempt to do so for the sake
   of filling a quota will be over-ruled by the Vigil Advisor and/or Lodge Advisor.
   F. Upon the completion of the tentative list, selection of tentative Indian names will take place. Names shall be fitting
   to the candidate, and shall relate to the individual: an attempt should be made to refrain from using reference to relatives
   or predecessors, i.e.. (son, little, etc.).
   G. Before October 1, the Lodge Chief, Vigil Honor Chairman, Vigil Advisor, and Lodge Advisor and/or Staff
   Advisor will review the list of tentative candidates completely, and request further review of the list by the committee or
   forward the selections to the Scout Executive or his designate.
         1. Should further review be warranted, the Lodge Chief shall at that time gather the vigil committee and/or their
   substitutes to continue discussion of the disputed name(s). A final decision to fill the position or drop the nomination
   will be made at that time.
         2. Upon completion of the review process, and with the approval of the Lodge Chief, the vigil and honors
   chairman will prepare the vigil honors petition #24-114, and ensure that they are forwarded to the Scout Executive or
   his designate before November 1.
         3. Concurrent with this step in the process, approval for the payment of fees to national for the Vigil Honor will be
   obtained from the Lodge Executive Committee. Approval for payment of fees will act as approval of the petitions, as
   the nominations by name shall remain safeguarded until the public calling-out ceremony.
   H. The Vigil and Honor Chairman will request payment of the vigil fees through the Lodge Treasurer, and ensure that
   both fees and petitions are forwarded to the National Executive Secretary on or before November 1 of that year.
   Should there be a petition rejected at the council or national level, the lodge will be notified within 30 days of the
   receipt of the petitions by that entity, in the case of the rejected petitions, the Lodge Chief will call a specific meeting of
   the vigil selection committee, to see if corrections can be made, or if the petition be dropped. The decision of this
   meeting will be final.
   I. The public calling-out ceremony for the vigil candidates shall take place at the lodge winter conference, and shall be
   under the direction of the Vigil and Honors Chairman or his designate. Induction will take place within one calendar
   year of the public calling-out ceremony. Failure to complete the vigil within this time period will cause to have the
   petition returned to the National Executive Secretary, where the affected individual will be dropped from the records.