COMMITTEE BYLAWS

TROOP 651

PASSED AND ADOPTED

OCTOBER 5, 1993

REVISED JUNE 27, 1995

TROOP 651 COMMITTEE BYLAWS
_{Note: This on-line version may not be the most recent version.
In case of differences the official printed version shall prevail.}

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I. NAME, PURPOSE, AND OBJECTIVES OF ORGANIZATION II. MEMBERSHIP ELIGIBILITY III. TENURE IV. COMMITTEE COMPOSITION V. RESPONSIBILITIES VI. OTHER COMMITTEE POSITIONS VII. COMMITTEE MEETINGS

VIII. TREASURY IX. STANDING COMMITTEES X. FUNDRAISING XI. BOARDS OF REVIEW XII. COURTS OF HONOR XIII. FRIENDS OF SCOUTING XIV. AMENDMENT OF BYLAWS

I. NAME, PURPOSE, AND OBJECTIVES OF ORGANIZATION [Top]

• A. Name of Organization: Boy Scout Troop 651 Troop Committee
• B. Purpose of the Organization: Troop 651 Troop Committee shall work to fulfill the highest ideals of Boy Scouting through active support of Boy Scout Troop 651.
• C. Committee objectives are to:
• 1. carry out BSA policies and regulations.
• 2. assist/advise Scoutmaster on policies related to BSA and the chartered organization.
• 3. provide adequate meeting facilities.
• manage monies and disbursements in line with approved budget.
• obtain, maintain, and properly care for Troop property.
• provide adequate camping and outdoor programs.
• execute annual recharter.

II. MEMBERSHIP ELIGIBILITY. Members must: [Top]

• A. attain the age of 21.
• B. submit a completed application form for registration.
• C. pay the (prorated) registration fee ($7.00 per year).
• D. complete a Troop Resource Survey.
• E. be approved by the majority of the Troop Committee, Chartered Organization Representative, and Scout Executive or Designee.

III. TENURE [Top]

• A. Tenure shall be continuous, requiring registration and successful annual registration.
• B. Resignations shall be accepted upon request.

IV. COMMITTEE COMPOSITION [Top]

• A. Officers
• 1. Committee Chair:
• a. is appointed by Chartered Organization.
• b. may only be removed by Chartered Organization.
• 2. Assistant Committee Chair
• 3. Secretary
• 4. Treasurer
• 5. Advancement Chair
• B. Additional Members
• 1. Scouting Coordinator/Organizational Representative
• 2. Registered parents and/or Guardians of Scouts enrolled in the Troop
• C. Nonvoting members shall include the Scoutmaster, the Assistant Scoutmasters, and unregistered parents and/or guardians of enrolled Scouts.

V. RESPONSIBILITIES [Top]

• A. The Chair is responsible to:
• 1. organize the Committee and see that all functions are delegated, coordinated, and completed.
• 2. maintain a close relationship with the Chartered Organization Representative and the Scoutmaster.
• 3. provide training information to leaders and Committee members.
• 4. interpret national and local policies to the Troop.
• 5. prepare meeting agendas (with Scoutmaster).
• 6. call, preside over, and promote attendance at monthly Committee meetings and any special meetings.
• 7. insure a meeting place for the Committee meeting.
• 8. insure Troop representation at monthly Round Tables.
• 9. arrange charter review and recharter annually (with Scoutmaster).
• B. Assistant Chair is responsible to:
• 1. act as Troop Committee Chair in absence of Troop Committee Chair.
• 2. assist the Chair in carrying out the duties listed for the Troop Committee Chair upon request by the Troop Committee Chair.
• 3. perform other duties as assigned by the Troop Committee.
• C. Secretary is responsible to:
• 1. keep accurate minutes of Committee meetings and provide for notice.
• 2. coordinate and direct production of monthly newsletter.
• 3. conduct Troop Resource Survey.
• 4. keep current Troop and Committee membership rosters in conjunction with Membership Coordinator.
• 5. assist in annual membership inventory.
• D. Treasurer is responsible to:
• 1. handle all Troop funds.
• 2. pay bills approved by Committee.
• 3. maintain checking and savings accounts.
• 4. train/supervise Adult Scribe in record keeping.
• 5. receive Troop income from Adult Scribe.
• 6. keep adequate records (Troop/Team record book).
• 7. supervise money-earning projects, including proper authorizations.
• 8. supervise camp savings plan and maintain individual records (discretionary).
• 9. report finances to Troop at monthly meetings.
• 10. lead the preparation of the annual Troop budget.
• E. Advancement Chair is responsible to:
• 1. encourage Scouts to advance in rank.
• 2. arrange and conduct Boards of Review.
• 3. conduct quarterly Courts of Honor (with Boy Scout Master of Ceremonies).
• 4. maintain Troop merit badge counselor list.
• 5. make prompt reports to Council.
• 6. obtain awards for Scouts.
• 7. work with Scoutmaster and Adult Scribe in maintaining Scout advancement records.
• 8. work with Troop librarian in building and maintaining Troop library.
• 9. maintain Troop event attendance.
• F. Chartered Organization is responsible to:
• 1. provide sponsoring registration.
• 2. provide meeting place.
• 3. provide general guidelines.
• 4. certify adult membership applications.
• 5. provide some financial support.

VI. OTHER COMMITTEE POSITIONS [Top]

• A. Organization Representative will:
• 1. be a member of charter organization.
• 2. be responsible to attend all Scout functions.
• 3. automatically be a member of the Committee.
• 4. assist in recruiting proper leadership.
• 5. encourage Troop leaders and Committee members to take training useful to the Troop (Examples: Leadership training, CPR, first aid, etc.).
• 6. promote well-planned unit programs.
• 7. serve as liaison between the Troop Committee and the sponsoring organization.
• 8. coordinate requests for Troop support for sponsoring organization needs.
• 9. promote the recruitment of new adult members.
• 10. assist the Committee Chair with rechartering.
• 11. encourage Troop Committee meetings.
• 12. cultivate Troop leaders.
• 13. encourage active outdoor Troop programs.
• 14. emphasize advancement and recognition.
• 15. promote use of District and Council resources.
• 16. cultivate related resources to support the Troop.
• 17. represent the Troop at the local Council level.
• 18. represent the Troop at the monthly District Committee meetings.
• 19. accept District Committee assignments.

VII. COMMITTEE MEETINGS [Top]

• A. Regular meetings will be held on a monthly basis (fourth Tuesday of each month).
• B. Special meetings may be called by Committee Chair or Designee.
• C. All meetings shall follow Roberts Rules of Order.
• D. A quorum equals any three officers including the Chair or Designee plus any other member of Committee, which may be an officer.

VIII. TREASURY [Top]

• A. Troop 651 is a self-supporting nonprofit youth organization that must meet expenses by collecting youth monthly dues, fees for activities, proceeds from Troop fundraisers, and any donations from individuals and/or other agencies.
• B. Troop annual budget and accounts will be established (Treasurer and Committee) for the following purposes:
• 1. Annual budget
• 2. Checking account
• a. Five people will be allowed to sign checks--Treasurer, Advancement Chairman, Committee Chair, Assistant Chair, and Secretary.
• b. Two people are required to sign each check. No husband/ wife teams will be allowed to sign checks.
• c. An annual audit/review will be conducted under direction of the Committee Chair.
• 3. Savings account
• C. Troop accounts will provide funds for:
• 1. insurance.
• 2. recharter.
• 3. camping fees.
• 4. Scout Service Center Trading Post account of no more than $125.
• 5. Scoutmaster's petty cash.
• 6. "Baden-Powell" campership fund for needy Scouts if funds are available from fundraiser or donations.
• a. A subcommittee represented by Committee Chair, Treasurer, and Scoutmaster will govern the "Baden-Powell" campership fund.
• b. Campership Committee may prepay toward particular event with:
• (1) a predetermined donation to the needy Scout provided monies are available, or
• (2) allowance of a repayment plan as needed.

IX. STANDING COMMITTEES [Top]

• A. Newsletter Committee
• 1. Newsletter Editor shall be a registered adult volunteer appointed by Committee Chair.
• 2. A monthly newsletter will be made available to each family in Troop.
• 3. All Patrols are encouraged to contribute to the monthly newsletter.
• B. Fundraising Committee
• 1. The Fundraising Committee shall be comprised of two or more registered adult volunteers appointed by Committee Chair, and one shall be designated as the Fundraising Coordinator.
• 2. The Fundraising Committee shall present moneymaking suggestions to the Committee.
• 3. A spokesperson shall be appointed to speak before Committee and spearhead all projects.
• 4. The Fundraising Committee shall work closely with the Treasurer to assure smooth acquisition of monies.
• C. Publicity Committee
• 1. The Publicity Committee shall be headed by a volunteer registered adult appointed by the Committee Chair.
• 2. The Publicity Committee shall be in charge of all newspaper, radio, etc. exposure of Troop for the purpose of informing the public of the Troop's projects.
• 3. The Publicity Committee shall keep in close communication with Newsletter Editor and Fundraising Committee.

X. FUNDRAISING [Top]

• A. Fundraising activities will be planned by Fundraising Committee and approved by the Committee. Fundraising activities will be conducted:
• 1. on an as-needed basis, but not more than four times per year.
• 2. utilizing at least one Council fundraiser per year (i.e., popcorn sale).
• B. The Troop will be consulted prior to any commitment by the Committee to raise additional money for the Troop's general fund.

XI. BOARDS OF REVIEW [Top]

• A. Review Boards will be convened by the Advancement Chair.
• B. if requested, mock Eagle Boards will be convened by the Advancement Chair.
• C. A Review Board shall consist of any combination of three members from:
• 1. the Committee.
• 2. registered Scouters inside/outside of Troop.
• 3. civic adults.

XII. COURTS OF HONOR [Top]

• A. Courts of Honor will be held on the fifth Thursday of months having five Thursdays (four times per year).
• B. The last day advancement may be noted for the next Court of Honor is the last Troop meeting prior to the Court of Honor.

XIII. FRIENDS OF SCOUTING [Top]

• A. Parents/Guardians are encouraged to participate in the annual Friends of Scouting drives.
• B. Proceeds of Friends of Scouting annual drives will be used to fund Council with professional Scouters, services, camps, and programs.

XIV. AMENDMENT OF BYLAWS [Top]

• A. Annual review of bylaws will be conducted by a special committee appointed by Committee Chair. The special committee will consist of no fewer than three and no more than five members.
• B. The special committee will be appointed and will meet during the month immediately following Troop recharter (May) and present recommendations to the Committee at the next regularly scheduled Committee meeting.
• C. The draft modifications shall be distributed to the membership and read at least once prior to any action by the Committee.
• D. Additions/Deletions to bylaws must be passed by a 2/3 majority vote of Committee members present.

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Passed and adopted 10/5/93
Revised 6/27/95