TROOP 651 POLICIES

PASSED AND ADOPTED

OCTOBER 5, 1993

REVISED JUNE 27, 1995

TROOP 651 POLICIES
_{Note: This on-line version may not be the most recent version.
In case of differences the official printed version shall prevail.}

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I. TROOP PHILOSOPHY II. TROOP MEMBERSHIP/REGISTRATION III. FEES AND DUES IV. TROOP LEADERSHIP V. TROOP OFFICER REQUIREMENTS VI. PARTICIPATION VII. PERMISSION SLIPS VIII. TRANSPORTATION IX. PATROL LEADERS' COUNCIL X. ACTIVITY PLANNING XI. TROOP PROGRAM XII. TROOP COMMUNICATION

XIII. MEETINGS XIV. TROOP SUPERVISION XV. UNIFORMS XVI. PERSONAL EQUIPMENT XVII. TROOP EQUIPMENT XVIII. ADVANCEMENT XIX. TROOP DISCIPLINE XX. INSURANCE XXI. PARENT COMPLAINTS XXII. HIGH ADVENTURE XXIII. AMENDMENT OF TROOP POLICIES

SAN MARCOS TROOP 651, BOY SCOUTS OF AMERICA, IS SPONSORED BY THE SAN MARCOS LIONS CLUB, SAN MARCOS, CALIFORNIA.

I. TROOP PHILOSOPHY [Top]

• A. Work toward BSA aims through
  • 1. Growth in moral strength and character
  • 2. Participating citizenship
  • 3. Development of physical, mental, and emotional fitness
• B. Family-oriented Troop to promote individual and family involvement in Scouting.
• C. Equal emphasis:
  • 1. Duty to God
  • 2. Duty to country
  • 3. Advancement
  • 4. Outdoor program
  • 5. Instill value of the Scout Oath, Scout Law, Scout Slogan, and Outdoor Code
  • 6. Having fun
• D. Service projects will be scheduled to help accomplish goals

II. TROOP MEMBERSHIP/REGISTRATION [Top]

• A. Eligibility
  • 1. Must have completed fifth grade
    or
    Must be at least 11 but not older than 18
    or
    Must have earned the Arrow of Light Award
  • 2. Must have parent/guardian consent
  • 3. Must attend one Troop meeting prior to joining Troop
    A parent/guardian must attend this meeting
  • 4. A parent/guardian must fill out Troop Resource Survey Sheet
  • 5. Must complete a registration form, be approved, and pay first year's prorated registration fee.
  • 6. Scouts are required to obtain a Scout Handbook as a condition of registration.
  • 7. Scouts are urged to subscribe to Boys' Life with their registration.
• B. Membership Restriction
  • 1. Scoutmaster reserves the right to establish a maximum limit to Troop membership in the event that the number of youth members strains the Troop resources beyond the ability to offer a quality Troop program.
  • 2. Boys applying for membership while a limit is in effect may be considered when an opening occurs. The application will remain on file for six months.
  • 3. One exception will be when a parent/guardian volunteers to actively fill a needed adult Troop leadership position.
  • 4. Scoutmaster may determine that an applicant, adult or youth, cannot be admitted due to incompatibility with Troop membership.

III. FEES AND DUES [Top]

• A. Dues are set by two-thirds majority of Committee vote upon joint recommendation of Treasurer and Scoutmaster at a regular or special Committee meeting.
• B. Dues will be collected to fund the following (but not limited to):
  • 1. Annual recharter
  • 2. Advancement awards
  • 3. Camping fees
  • 4. Troop equipment
• C. Dues will be collected by Patrol Scribe and turned over to Adult Scribe or his Designee. This section will be implemented at the discretion of the Treasurer and the agreement of the Committee.
• D. Adult Scribe will collect and turn over money to Treasurer.
• E. Scouts are responsible for dues even though they may not attend all Troop meetings or functions.
• F. If a Scout becomes $8 past due, his parents shall be contacted by the Treasurer.
• G. Registration fee of $7.00 (prorated as necessary) or, if current BSA registration is in effect, a $1.00 transfer fee is due upon entering Troop. Re-registration fees paid annually at the April recharter date are paid by the Troop for all boys who have participated in a Troop fundraiser. All other boys will pay the annual re-registration fee of $7.00 to the Troop Treasurer during the month of April.
• H. Youth monthly dues shall be $4.00 each month, payable at the first Troop meeting of the month.
• I. Activities fees, which vary with each activity, must be paid no later than the Troop meeting prior to the activity. The lone exception is the fee payment to BSA for summer camp.
• J. Paid activity fees will not be refunded as determined by the Treasurer if the participant is unable to attend, except in very rare cases such as summer camp fees if cut-off dates are met.
• K. Action for nonpayment of fees and dues as determined by the Adult Scribe:
  • 1. Any Scout who has not paid his dues for two months or more will be denied participation in Troop and Patrol outings and/or any other earned awards until back dues are paid in full.
  • 2. A Scout will not be re-registered for the coming year unless back dues are paid in full.
  • 3. If activity fees are not paid at the meeting prior to the outing, the Scout will not be allowed to participate in that activity. Treasurer shall inform Scoutmaster no later than the meeting before a campout that a Scout's dues are delinquent.
• L. Financial hardship should not be a barrier to Scouts against participation in the Troop. A subcommittee consisting of the Committee Chair, Treasurer, and Scoutmaster shall convene to consider subsidy for Scouts in special circumstances. Availability of Troop funds is necessary for authorization and all discussions will be kept confidential.

IV. TROOP LEADERSHIP [Top]

• A. Scoutmaster:
  • 1. is appointed by chartered organization.
  • 2. may only be removed by chartered organization.
  • 3. is responsible for day-to-day running of the youth organization, including responsibility for:
    • a. training and guiding youth leaders for their respective leadership positions.
    • b. working with other responsible adults to give Scouting to boys.
    • c. helping young Scouts to grow by encouraging them to learn from each other.
    • d. using the methods of Scouting to achieve the aims of Scouting.
    • e. attending monthly meetings with the Patrol leaders' council for training, coordination, and planning of Troop activities.
    • f. attending all Troop meetings or providing a qualified Scouter substitute.
    • g. attending all Troop Committee meetings.
    • h. attending training courses and District Round Tables.
    • i. conducting regular parents' sessions to share the program and encourage parent participation and cooperation.
    • j. taking part in annual membership inventory and uniform inspection, charter review meeting, and charter presentation.
    • k. conducting or delegating conduct of Scoutmaster conferences for all rank advancements.
    • l. reviewing a systematic recruiting plan for new members and ensuring that they are properly registered.
    • m. delegating responsibility to other adults and groups (assistants or Troop Committee) as necessary.
    • n. supervising Troop elections for the Order of the Arrow.
    • o. making it possible for each Scout to experience at least ten days and nights of camping each year.
    • p. participating in Council and District events.
    • q. building a sound program by using proven methods presented in Scouting literature.
    • r. conducting all activities under qualified leadership, safe conditions, and policies of the sponsoring organization and Boy Scouts of America.
    • s. taking part in Webelos Scout graduation ceremonies in packs related to the Troop.
  • 4. shall work with youth members through the Senior Patrol Leader.
  • 5. shall approve all adult and boy leaders elected, appointed, and/or registered.
• B. Adult Leadership--Adult leaders must:
  • 1. attain the age of 21 except Assistant Scoutmaster, who must be 18 or older.
  • 2. submit a completed adult application.
  • 3. pay the prorated registration fee.
  • 4. complete a Troop Resource Survey.
  • 5. be approved by the Scoutmaster, a majority of the Committee, Chartered Organization Representative, and Scout Executive or Designee.
  • 6. obtain Youth Protection Guidelines training within six months and prior to being trek leader at an outing, and must maintain this certification while registered.
  • 7. Assistant Scoutmasters must have completed Scout Adult Leader Training (SALT). Those who have not yet completed this training may be registered as a Committee Member until training is completed. Registered Scouters may serve as active Assistant Scoutmasters for new Scout patrols for up to six months with approval of the Troop Committee and the Scoutmaster.
• C. Appointed Adult Troop Leaders
  • 1. The Committee shall provide additional adult Troop leaders as requested by the Scoutmaster.
  • 2. The Scoutmaster shall approve and appoint all adult Troop leaders, who shall be responsible to the Scoutmaster.
  • 3. Positions
    • a. Assistant Scoutmaster(s), as designated by the Scoutmaster, shall be responsible to:
      • (1) take responsibility for training scouts in special patrol needs.
      • (2) serve as the Scoutmaster when Scoutmaster is not present.
      • (3) Serve in specific assignment for a particular Patrol and its coordination at the discretion of the Scoutmaster.
      • (4) implement the Scoutmaster's programs and activities for the Troop.
      • (5) work with the youth Troop leadership corps in administering Troop operations.
      • (6) ensure the Troop's participation in District and Council activities.
      • (7) participate in training programs.
      • (8) attend Troop/Patrol meetings.
      • (9) attend Troop Committee meetings.
      • (10) accept and promote the principles and ideals of the Boy Scouts of America.
      • (11) assist in training and guiding all Scouts in the Troop.
    • b. Chaplain shall be responsible to:
      • (1) provide a spiritual tone for Troop meetings and activities.
      • (2) give guidance to Chaplain's Aide.
      • (3) give spiritual counseling service when needed or requested.
      • (4) encourage Scouts to earn their appropriate religious emblems.
      • (5) provide opportunities for Scouts to grow spiritually and morally.
    • c. Scribe shall be responsible to:
      • (1) keep Troop attendance records.
      • (2) collect and keep records of payment of monthly dues and keep Scoutmaster informed of delinquencies.
      • (3) keep a record of all Troop activities in the Troop log book.
      • (4) collect all camping and noncamping fees and coordinate with the Treasurer.
      • (5) inform Scoutmaster of any delinquencies for nonpayment in advance of any activity and notify any Scout of his ineligibility to attend a function.
    • d. Quartermaster shall be responsible to:
      • (1) keep a detailed inventory list of all Troop equipment including camping gear, etc.
      • (2) inspect Troop equipment on a regular basis (at least quarterly) and produce a status report of the equipment (items lost, broken, low in supplies, etc.) to the Scoutmaster.
      • (3) supervise the distribution and collection of Troop equipment at various Troop activities.
      • (4) arrange for Troop equipment repairs.
      • (5) recommend new equipment purchases.
      • (6) keep a file of camping equipment resources.
      • (7) guide/teach Troop Quartermaster/Librarian to maintain a system of equipment control.
      • (8) work directly with the Scoutmaster and Assistant Scoutmaster(s) on acquisition, storage, and proper maintenance of Troop camping equipment.
    • e. Physical Arrangements Coordinator shall be responsible to:
      • (1) secure tour permits and make physical arrangements as activities require.
      • (2) distribute permission slips and furnish completed forms with approved tour permits to Scouter in charge of activity.
      • (3) arrange transportation to and from scheduled Troop activities, except weekly meetings.
      • (4) maintain a list of drivers that includes necessary insurance and vehicle information.
      • (5) insure that all drivers are aware of and abide by Troop policies regarding the transportation of Scouts.
    • f. Outdoor Activities (Camping) Coordinator shall be responsible to:
      • (1) make certain that the Troop program plans provide at least ten days and ten nights of camping for each Scout each year.
      • (2) establish and maintain medical examination forms for Scouts in preparation for summer camp and furnish medical information to Scouter in charge of outing.
      • (3) assist Troop leadership in preparation for long-term summer camp, including promotional plans such as parents' meetings, campsite reservation procedures, and health and safety planning for events.
      • (4) work with the Troop leadership in preparation for District, Council, or national activities/events such as camporee, Scout Fair, etc.
      • (5) cultivate resources related to various aspects of camping.
      • (6) secure camp and pay fees.
    • g. Activities (Noncamping) Coordinator shall be responsible to:
      • (1) maintain a log of Troop noncamping activities: dates, locations, participants, and comments about the activities (poor activity, insufficient facility, etc.)
      • (2) cultivate resources related to a variety of activities of interest to Scouts.
    • h. Membership Coordinator shall be responsible to:
      • (1) conduct orientation for parents of Scouts who have decided to join Troop 651.
      • (2) assist with annual charter review as related to status of each individual Scout and Scouter.
      • (3) prepare recruiting plan as approved by Scout-master and supply individual youth and adult application forms.
      • (4) assist in membership inventory and inspection program.
      • (5) plan for charter presentation program.
      • (6) supervise the adult Scribe in keeping accurate attendance records.
      • (7) maintain Troop roster and distribute updated roster semi-annually, or as required (when roster has more than three changes) at the Troop Committee meetings.*
      • (8) maintain and distribute Troop information packets to new Scouts and parents.
      • (9) submit applications of new Scouts and Scouters to Boy Scout Headquarters, Balboa Park.
      • (10) administer the annual Friends of Scouting campaign.
      • (11) keep a current record of Scouter training and/or certification (such as BSA Scout Leader training, HALT and Water Trek training, CPR, first aid, and youth protection guidelines, etc.) for use by Scoutmaster and adult leaders.*
      • (12) *Tasks 7 and 11 may be assumed by the Advancement Chair to coordinate with other computer programs.
    • i. Fundraising Coordinator is responsible to:
      • (1) attend organizational meetings for council-sponsored fundraisers and present all pertinent information to the Scouts and Troop Committee.
      • (2) coordinate fundraising activities with the Scoutmaster.
      • (3) supervise the actual fundraising activities.
      • (4) collect funds raised and forward funds to the Treasurer along with an accounting of Scout fund distributions as authorized by Troop Committee.
      • (5) recommend to the Troop Committee appropriate fundraising activities for the Troop.
    • j. Publicity Coordinator shall be responsible to arrange for publicity in local news media and Troop newsletters.
    • k. Round Table Resource Coordinator shall be responsible to:
      • (1) attend all pertinent District/Council Round Table meetings and review material from the Round Table for applicability for the next or future meeting(s).
      • (2) develop resources at Round Table meetings with Round Table staff and others.
      • (3) keep leaders and Scouters informed of upcoming events, training sessions, and District and Council activities.
      • (4) encourage parents and Troop leaders to attend monthly Round Table meetings.
    • l. Pack-Troop Resource Coordinator is responsible to:
      • (1) coordinate joint Webelos den and Troop activities.
      • (2) arrange for use of Troop equipment by Webelos den(s) from associated pack during Troop-related outings only.
      • (3) assist in training and coaching of den chiefs for BSA local packs.
      • (4) arrange for proper welcome of Webelos graduating into Troop 651.
      • (5) invite Webelos parents to become Scouters in Troop 651.
    • m. Other positions may be requested by the Scoutmaster.
  • 4. Appointments shall be effective through the Boy Scout registration year and adult Troop leaders may be reappointed at the Scoutmaster's discretion. Persons wishing to be considered for an appointed position should make their request for consideration to the Scoutmaster. If requested, the Scoutmaster shall consider new appointments to jobs previously held.
• D. Troop Leadership
  • 1. Senior Patrol Leader is the youth leader of the Troop and will be elected every six months by the Troop. An individual must be of at least 1st Class rank to serve as Senior Patrol Leader. The Senior Patrol Leader is accountable for Troop discipline to the Scoutmaster or other registered adult leader in charge of the activity. Senior Patrol Leader will be responsible to:
    • a. serve as the Chair of the Patrol Leaders' Council.
    • b. lead Troop meetings, with assistance from Assistant Senior Patrol Leader and Jr. Assistant Scoutmaster.
    • c. conduct Troop camp programs.
    • d. oversee the Troop's conduct.
    • e. appoint Jr. Troop Leaders with advice and consent of Scoutmaster.
    • f. assign Jr. Troop Leader duties.
  • 2. Assistant Senior Patrol Leader must be of at least 1st Class rank and will be responsible to:
    • a. carry out instructions and assignments given to him by the Senior Patrol Leader.
    • b. act as the Senior Patrol Leader when the Senior Patrol Leader is absent.
    • c. act as the Sergeant-at-Arms for Troop meetings, helping to keep Troop meetings orderly.
    • d. assist Scouts in the Troop to advance to the next higher rank.
    • e. Train and give direct leadership to the Scribe, Librarian, Troop Historian, Instructors), Quartermaster, and Chaplain Aide.
  • 3. Patrol Leader is elected by his Patrol members. The Patrol Leader will be responsible to:
    • a. plan and lead Patrol meetings and activities.
    • b. see that every Scout in the Patrol has a job to perform in the Patrol.
    • c. maintain Patrol discipline and is accountable to the Senior Patrol Leader for Patrol discipline.
    • d. attend Patrol Leaders' Council meetings.
    • e. supervise rank advancement of each Scout in his Patrol.
    • f. communicate all information to and from the Patrol to the Scoutmaster, Senior Patrol Leader, and Patrol Leaders' Council.
    • g. develop Patrol spirit.
  • 4. Assistant Patrol Leader is nominated by the Patrol Leader and approved by the Scoutmaster. The Assistant Patrol Leader will be responsible to:
    • a. assist the Patrol Leader with his duties and carry out his programs.
    • b. perform duties and assignments as assigned by the Patrol Leader.
    • c. fulfill the Patrol Leader's duties during Patrol Leader's absence.
  • 5. Junior Assistant Scoutmaster, as approved by the Scoutmaster, must be at least 16 years old but less than 18 years old, demonstrate marked ability as a leader, be proficient in Scouting skills, and be nominated by the Scoutmaster and confirmed by the Troop Committee. The Junior Assistant Scoutmaster will be responsible to:
    • a. assist staff instructor in teaching untrained Scouts in skills that they need for advancement.
    • b. assist the Scoutmaster and Assistant Scoutmaster in running the Troop.
    • c. assist the Senior Patrol Leader in running orderly Troop activities when assistance is requested by the Senior Patrol Leader.
    • d. serve as judge in inter-Patrol competition.
    • e. help train members of the leadership corps to better perform their respective duties.
  • 6. Scribe is responsible to:
    • a. take minutes at Patrol Leaders' Council meetings.
    • b. act as Senior Patrol Leader when both the Senior Patrol Leader and Assistant Senior Patrol Leader are absent.
    • c. Record attendance, dues payments, and advancement, coordinating with the appropriate adult Troop members.
  • 7. Quartermaster is responsible to
    • a. work with the Adult Quartermaster in distribution/collection/maintenance of Troop equipment.
    • b. keep records of Patrol and Troop equipment and coordinate equipment use.
    • c. act as the Senior Patrol Leader when the Senior Patrol Leader, the Assistant Senior Patrol Leader, and the Scribe are absent.
  • 8. Troop Instructor(s) are Scouts who are of Star rank and above who are proficient in advancement skills. Instructor(s) are responsible to:
    • a. teach the other Scouts, especially the new Scouts, skills necessary to advance to the next higher rank.
    • b. specialize in at least three areas of skill not taught by another instructor, such as first aid skill and merit badge, camping skill and merit badge, etc.
    • c. act as the Senior Patrol Leader when the Senior Patrol Leader, Assistant Senior Patrol Leader, Scribe, and Quartermaster are absent.
  • 9. Troop Librarian is responsible to:
    • a. maintain Scouting literature and merit badge pamphlets owned by the Troop.
    • b. use a systematic method for loaning and collecting pamphlets and literature.
  • 10. Troop Historian is responsible to:
    • a. collect and care for Troop photos, news stories, trophies, flags, scrapbooks, and awards.
    • b. collect and file information about former Scouts and leaders.
  • 11. Chaplain's Aide is responsible to:
    • a. assist the chaplain in planning and carrying out nondenominational religious services at Troop meetings and activities.
    • b. tell other Scouts about religious emblem programs of their faith and how to earn them.
    • c. encourage Troop members to live up to the ideas of the Scout Oath, Scout Law, Scout Slogan, and the Outdoor Code.
    • d. help to see that religious holidays and religious observances are considered in the annual Troop program.
  • 12. Troop Guide (new Scout Patrol) is responsible to:
    • a. help Scouts meet advancement requirements through 1st Class.
    • b. advise new Patrol Leader on his duties and responsibilities at Patrol Leaders' Council meetings.
    • c. attend Patrol Leaders' Council meetings with the new Patrol Leader.
    • d. help Assistant Scoutmaster train new Patrol Leader when he is elected.
    • e. guide new Scouts through early Troop experiences to help them become comfortable in the Troop and the outdoors.
• E. The Troop needs Scouts who are willing to learn duties for positions they wish to hold. A Scout is responsible to perform those duties assigned to his position for the entire term of office. A Scout is expected to read and understand the pertinent portions of the Scout Handbook and Patrol Leader Handbook and watch BSA videos on leadership, etc. A Scout will step down if he decides he no longer wishes to fulfill the duties of his office, but he will lose the credit for leadership position for that evaluation period.
• F. Under guidance of designated Assistant Scoutmasters:
  • 1. Patrol Leaders are responsible for:
    • a. behavior of Scouts in their Patrol.
    • b. well-being of Scouts in their Patrol.
  • 2. Scouts are responsible for their own behavior by following the Scout Oath and the Scout Law.

V. TROOP OFFICER REQUIREMENTS [Top]

• A. Elections and appointments are held semiannually, in March and September.
• B. Minimum rank requirement for the following positions is 1st Class:
  • 1. Patrol Leader (except new Scout Patrol)
  • 2. Assistant Senior Patrol Leader
  • 3. Senior Patrol Leader must:
    • a. be at least 13 years old
    • b. have served as Patrol Leader for one six-month term
• C. A Scout may be elected to an office while lacking sufficient rank and will be "acting" for up to three months. If required rank is not achieved in this time period, a replacement for the remainder of the term will be appointed by the Senior Patrol Leader with Scoutmaster concurrence. In the case of a new Scout Patrol, Scoutmaster shall approve election of non-1st Class Scout.
• D. If Patrol members are not satisfied within first three months of Patrol Leader's term, they may, with Scoutmaster/Assistant Scoutmaster input, ask the Senior Patrol Leader to hold a special election to replace the Patrol Leader.
• E. Senior Patrol Leader elections are held by secret written ballot.
• F. Senior Patrol Leader may only hold office for two consecutive terms.
• G. Patrol Leader elections are held by secret written ballot.
• H. Senior Patrol Leader, with Scoutmaster concurrence, appoints the:
  • 1. Assistant Senior Patrol Leader
  • 2. Scribe
  • 3. Quartermaster
  • 4. Instructor
  • 5. Historian
  • 6. Librarian
• I. Appointed as needed by the Senior Patrol Leader with Scoutmaster approval:
  • 1. Bugler
  • 2. Chaplain Aide
• J. Den chiefs are appointed by the Scoutmaster in conjunction with appropriate Den Leader/Cubmaster.
• K. Leadership Corps size is not limited and consists of the following desiring to provide support to the present Senior Patrol Leader, at the discretion of the Scoutmaster:
  • 1. Senior Patrol Leader.
  • 2. Assistant Senior Patrol Leader.
  • 3. all Junior Assistant Scoutmasters.
  • 4. all Eagle Scouts.
  • 5. former Senior Patrol Leaders.
• L. Assumption of office is accomplished at the first Troop meeting of the month following the election.
• M. Patrol reorganization is accomplished semiannually in March and September.
• N. Junior Leader Training is:
  • 1. provided by Troop.
  • 2. mandatory for all elected and appointed leaders new to their leadership positions.

VI. PARTICIPATION [Top]

• A. Parent Participation
  • 1. Parents are urged to drive a minimum of one activity per year unless excused by the Scoutmaster or may, at the Scoutmaster's discretion, pay transportation fee in lieu of driving.
  • 2. Parents are urged to participate fully on at least one weekend outing per year.
  • 3. Parents are needed to participate at a minimum ratio of one registered adult for each five boys.
  • 4. Parents must assist in meeting minimum requirement of two adults per activity, regardless of group size.
  • 5. Parents are urged to assist on one-to-one basis with own Scout on a fundraiser.
  • 6. Exceptions may be allowed to the participation policy if:
    • a. allowed by majority vote of Committee.
    • b. parent is unable to participate at designated time
    • c. parent calls Activities Coordinator and arranges a substitute.
• B. Scout Participation
  • 1. Boys registered in Troop 651 are expected to be active participants in Scouting.
    • a. Scouts must advance at least one progress award per calendar year.
    • b. More rapid advancement is encouraged.
  • 2. Minimum participation standards are set forth in the following policy statement.
    • a. An Inactive Scout:
      • (1) is registered in the Troop but has not participated in Troop activities for a stated period of time as determined by the Senior Patrol Leader and Scoutmaster.
      • (2) is registered in the Troop but cannot participate in Troop activities for a stated period of time.
      • (3) is not a discipline problem.
      • (4) may be suspended by Patrol Leaders' Council for one to three months:
        • (a) for unexcused absences at three weekly meetings in a row.
        • (b) for missing three monthly campouts in a row.
        • (c) for owing more than $8 in back dues.
        • (d) at Scout's request.
        • (e) by Scoutmaster's decree/order for:
          • i) failure to follow Law, Oath, O.D. Code.
          • ii) fighting.
          • iii) lack of respect for leaders.
      • (5) is subject to specific actions.
        • (a) Actions for first offense include:
          • i) no action taken; matter dismissed. Junior Assistant Scoutmasters are not subject to this option.
          • ii) inactivity/suspension for one to three months with automatic reinstatement. Junior Assistant Scoutmasters are not subject to this option.
          • iii) inactivity/suspension for one to three months with appearance before Patrol Leaders' Council prior to reinstatement.
          • iv) probation for one to three months.
        • (b) Actions for second offense include:
          • i) Written notice from the Senior Patrol Leader regarding the Patrol Leaders' Council actions sent to parents/ guardian(s) and Scout
          • ii) Minimum three months inactive status
          • iii) Scout must attend Patrol Leaders' Council meeting for reinstatement.
  • 3. Handling inactive Scouts--Patrol Leaders' Council has four options when a Scout is being considered for inactive status
    • a. No action taken--matter dismissed
    • b. Suspension for one to three months with automatic reinstatement
    • c. Suspension for one to three months with appearance before Patrol Leaders' Council prior to reinstatement
      • (1) Probation
      • (2) Scout will be contacted by the Senior Patrol Leader
    • d. If inactivity extends past recharter time (May), the Scout must meet all requirements contained herein to remain in the Troop.
  • 4. All Scouts and Scouters are encouraged to attend all Troop meetings and activities.
  • 5. Attendance will be recorded at all Troop meetings and outings by the Scribe and Historian with assistance from adult leaders. If the Scribe or Historian is unable to attend the activity, they shall ensure someone in the leadership corps is going to perform that function.
  • 6. It is the individual Scout's responsibility to ensure his attendance is recorded in the Troop log.
  • 7. Nonattendance
    • a. If a Scout is absent for three consecutive meetings, his Patrol Leader shall contact him to find out why he is not attending the meetings.
    • b. If a Scout misses his fourth consecutive meeting, the Patrol Leader will inform the Senior Patrol Leader. The Senior Patrol Leader will contact the Scout himself to find out what is wrong (Scout too busy with other activities, school problems, Troop too boring, etc.). If it is within his power to make changes to encourage the Scout to return, he will do so. The Senior Patrol Leader will submit a report to the Scoutmaster about the Scout.
    • c. If a Scout misses his fifth consecutive meeting, the Senior Patrol Leader will inform the Scoutmaster. The Scoutmaster will make the last contact with the missing Scout to determine what course of action is best for the Troop as well as the Scout. The action taken will be based on a case-by-case basis.
    • d. If a Scout misses and is not excused by the Scoutmaster more than 50% of the meetings between campouts, he will not be allowed to attend the next campout.
    • e. If a Scout misses three consecutive campouts, he will be counseled by the Scoutmaster or his representative regarding his continuing association with the Troop.
  • 8. Scouts must show continued Scout Spirit to be evaluated by the Scoutmaster. Elements evaluated will include:
    • a. regular attendance at Troop and Patrol meetings.
    • b. advancement.
    • c. participation at service projects.
    • d. appearance of uniform.
    • e. positive attitude/conduct.
  • 9. A Scout's desire and intent to participate in activity shall be made known, and fees and permission slip must be turned in to designated leader by date listed on permission slip.
  • 10. Scouts must earn the Scout Badge prior to attending outings.

VII. PERMISSION SLIPS [Top]

• A. Permission slips will be available two weeks prior to the activity.
• B. Permission slips must be signed and returned by next meeting to the Patrol Leaders who will contact the Scoutmaster or trek leader with number of attendees and seatbelts available at least one week prior to the activity.
• C. If permission slips are not turned in by the deadline, Scout will not be allowed to participate in that activity.
• D. The designated tour leader, normally the Scoutmaster, will retain possession of permission slips for the duration of the activity.
• E. A list of required items for each activity will be provided on the back of the permission slips.
  • 1. Inspection of gear brought by the Scout may be made to ascertain his preparedness to attend the event. It is the parent's responsibility to remain at the departure point until Scout has passed inspection of gear.
  • 2. Failure to pass inspection of gear may prohibit Scout from attending activity, as determined by the Scoutmaster or his Designee.

VIII. TRANSPORTATION [Top]

• A. Transportation for outdoor activities will be provided by registered adults on a voluntary basis.
• B. If sufficient transportation cannot be arranged, an activity will be canceled or rescheduled or attendance will be limited to those Scout's whose parents have provided transportation most recently at the Scoutmaster's discretion.
• C. Transportation for scheduled local activities (swim party, visit to City Hall, etc.) will be arranged by individual Scouts and not coordinated by the Troop.
• D. Parental participation is voluntary. Such participation is encouraged, but cannot reflect back upon Scout or intended goals of the Scouting movement.
• E. Agreement to provide transportation or in lieu cost of transportation may be a stipulation of allowing a boy to join the Troop.

IX. PATROL LEADERS' COUNCIL [Top]

• A. The Patrol Leaders' Council, with concurrence of the Scoutmaster, will develop and maintain a Troop Annual Program and activities and plan an annual Troop calendar for presentation to and approval by the Committee. The Patrol Leaders' Council consists of:
  • 1. Scoutmaster
  • 2. Senior Patrol Leader
  • 3. Assistant Senior Patrol Leader
  • 4. Patrol Leaders
  • 5. Junior Assistant Scoutmaster
• B. A monthly plan of activities to be conducted at Troop meetings and campouts/outdoor activities shall be developed by the Senior Patrol Leader in conjunction with Patrol Leaders' Council.
• C. Voting
  • 1. The Senior Patrol Leader or his representative has one vote and each Patrol has one vote which is cast by the Patrol Leader. In the absence of the Patrol Leader, the Assistant Patrol Leader will cast the vote. In the event of a tie, the Scoutmaster and designated representative(s) will decide, based on input from each participant at the Patrol Leaders' Council meeting and available resources to accomplish that activity.
  • 2. The Scoutmaster does not have a vote, but does have certain veto powers. If the Patrol Leaders' Council feels that the Scoutmaster/adult decision was unjust, the decision may be brought to the Committee for reconsideration.
• D. Leadership Disqualification
  • 1. Any Scout may be removed from his position if he:
    • a. does not fulfill the responsibilities of his position.
    • b. is counseled by the Senior Patrol Leader/Scoutmaster/ adult leader more than two times for failing to perform the same duties as specified by the Troop Policies.
    • c. is the Senior Patrol Leader and has been counseled by the Scoutmaster or other designated adult leader more than two times and has failed to correct his error.
  • 2. The Scoutmaster will replace the Scout leader(s) with someone who will and can perform the duties of the office/position. The disqualified Scout leader will not get credit for his leadership position for this time period. He may run again at the next election for the same position or other position if he has the desire to fulfill the responsibilities of that position.
• E. Performance standards will be promulgated by the Scoutmaster and will be used to judge whether a Scout has satisfied his leadership requirement and Scout spirit objective.

X. ACTIVITY PLANNING [Top]

• A. Activities will be established by the Patrol Leaders' Council as shown on the Troop calendar with concurrence of the Scoutmaster and Committee.
• B. The calendar will provide for:
  • 1. weekly Troop meetings.
  • 2. monthly Patrol Leaders' Council meetings.
  • 3. at least one campout/activity per month.
  • 4. participation in District and Council events.
  • 5. at least one week of long-term summer camp.
  • 6. a Court of Honor four times per year.
  • 7. service projects for the community.
  • 8. possible establishment of a special Junior Leader event at the end of each six month term of office. Decisions regarding this event will be coordinated by the Scoutmaster and Committee Chair or their Designees.

XI. TROOP PROGRAM [Top]

• A. Troop annual program and activities: The goals of Troop 651 are to help Scouts become good, well informed citizens in the community; to have a well balanced outdoor program; and to have each Scout grow at the pace which is best for himself and the world he must live in.
  • 1. In building good citizenship, the Troop will constantly guide the Scouts through citizenship skills by planning lessons in citizenship; using BSA advancement requirements; by adult and youth leaders' living examples; and by examples such as community service projects, eagle projects, etc.
  • 2. In developing the Scout to be in tune with nature and self- sufficient in the outdoors, a challenging, meaningful outdoor program is developed each year. This is accomplished by planning many activities involving backpacking, primitive camping, and other High Adventure activities. This does not preclude less strenuous outdoor activities for those Scouts who are not physically or mentally ready to jump into this type of environment. In these cases, alternative outdoor activities will be planned such as car camping, day hikes, local day water treks, picnicking at local areas, etc.
  • 3. Because each is an individual, the leaders will strive not to push an individual beyond his limits. He will learn skills at a pace he can attain with a little hard work on his own behalf.
  • 4. Scouting is a carefully structured program of learning and advancement. Scouts will be expected to learn new skills, advance in rank, and teach those skills to other Scouts who haven't acquired them.
  • 5. Parents are strongly encouraged to assist, motivate, and provide supporting interest in their son's progress.
• B. Annual Program Planning: Troop planning should take place during the summer of each year (i.e., June/July/August). Pursuant to Article IV, Section A3, the Scoutmaster attends all Patrol Leaders' Council meetings for training, coordination, and planning of Troop activities. The annual Troop Activity Calendar, which begins on September 1, is developed and administered as follows:
  • 1. The Patrol members get together, then each Scout communicates to the Patrol Leader what activities he desires for the coming year. The Patrol then votes on each activity on its merits.
  • 2. If there is a majority of consensus on any of the activities presented at the Patrol meeting, the Patrol Leader is to present those to the Patrol Leaders' Council for a vote.
  • 3. The Patrol Leaders' Council will evaluate each suggested activity on its merits and general interest, then vote to put that activity on the Troop calendar.
  • 4. The Patrol Leaders' Council will tentatively schedule the outing on the Troop calendar: Date(s), time, place, etc. In establishing campout locations and dates consideration shall be given to long-term camping and trekking and the prerequisite shake-downs for these events. E.g., if a Sierra trek or River canoe trek requires a high-elevation shake-down or a Salty Rat, the troop base camp for that month will be located at or near the trailhead of the backpack or start of the Salty Rat. Base camps or alternative outings will be held if sufficient adult leadership is available at base camp. The planning of the outings needs to be presented to the Committee in sufficient time to allow for review of the activities as appropriate, planning for sufficient adult supervision, and other logistics problems to be resolved.
  • 5. The Committee or its designated Executive Officers Committee will review the proposed program and return the proposed program to the Patrol Leaders' Council. The returned proposed program will show which activities were approved and which ones need to be modified, rescheduled, or replaced. There should be comments, suggestions, and/or reasons why an activity was not approved.
  • 6. The Patrol Leaders' Council and Executive Officers Committee will work together until the new annual program is satisfactory to both groups.
  • 7. The Committee Chairman will ensure the right Committee members are notified of the need for leadership and resources to help enact the Troop annual program.
• C. The monthly Troop program shall be developed by Senior Patrol Leader and Scoutmaster with help as needed from Assistant Scoutmasters for inclusion in annual calendar.
• D. Troop meetings and activities shall be planned and conducted by the Patrol Leaders' Council under the guidance and counsel of the Scoutmaster as assisted by the Assistant Scoutmasters.
• E. The monthly Troop Plan/Program shall be submitted to the Committee. In turn, the Committee:
  • 1. must give approval to these plans; however, the Committee will give precedence to Scoutmaster's recommendations. The Committee is free to make suggestions; however, care shall be taken that at no time shall Committee members encroach on the rightful responsibilities of Scoutmaster and Assistant Scoutmasters.
  • 2. will verify that Troop resources are sufficient to support the submitted Troop program plan and will notify the Scoutmaster of any cause of inability to support such plan.
• F. A copy of the approved plan may be presented to the Chartered Organization Representative.

XII. TROOP COMMUNICATION [Top]

• A. Each Scout is responsible for keeping informed of what is going on in the Troop and Patrol meetings.
• B. If a Scout misses a Troop or Patrol meeting, it is the Scout's responsibility to find out what went on at the missed meeting.

XIII. MEETINGS [Top]
The following meetings are established to carry out the operation of the Troop. The Scoutmaster, through the Senior Patrol Leader, will monitor attendance at the meetings.

• A. Troop meetings will be held at Twin Oaks High School, San Marcos, California on Thursdays from 7:00 pm to 8:30 pm except during District Roundtable week, the week the Troop attends summer camp, or as designated by the Scoutmaster.
• B. Patrol meetings
  • 1. Time will be set aside for Patrol meetings during the regular Troop meeting time.
  • 2. Patrols shall meet at least once during the month during District Roundtable week at the direction of the Patrol Leader to promote Patrol camaraderie and coordination of Patrol activities.
• C. Patrol Leaders' Council
  • 1. Meetings will be held at least monthly at any of the following:
    • a. after the regular Troop meeting as necessary
    • b. at Senior Patrol Leader, Scoutmaster, or Assistant Scoutmaster home
    • c. at campout
  • 2. All Patrol Leaders are expected to attend the Patrol Leaders' Council meeting.

XIV. TROOP SUPERVISION [Top]

• A. All Troop activities will be under the supervision of the Scoutmaster or his Designee in his absence. The Scoutmaster will always observe youth protection guidelines and request assistance from Assistant Scoutmasters as necessary.
• B. Committee members and parents shall participate and assist in Troop activities when requested by the Scoutmaster.

XV. UNIFORMS [Top]

• A. Scouts are required to wear the appropriate Scout uniform (defined below) to all Scout meetings and functions unless otherwise notified.
• B. Class "A" uniforms will be worn to formal affairs such as:
  • 1. Boards of Review.
  • 2. inspection.
  • 3. Courts of Honor.
  • 4. other special events as designated by the Scoutmaster.
  • 5. last Troop meeting of each month.
• C. Unless otherwise designated, Class "B" uniforms will be worn to:
  • 1. Troop and Patrol meetings except last Troop meeting of the month.
  • 2. camping activities.
• D. Summer camp establishes its own uniform criteria.
• E. Scouts are expected to acquire their uniforms within 90 days of registration in the Troop.
• F. Registered adults on the leadership team, including the Scoutmaster and Assistant Scoutmasters, are required to wear the proper uniform at all Scouting functions. Part of the leadership role is to set an example. This can best be done by showing that the leaders are proud enough of their roles to wear the uniform and wear it properly.
• G. The Class "A" uniform for all Scouts in Troop 651 will be as follows:
  • 1. Scout shirt with red tabs (short sleeves)
  • 2. Scout shorts or pants
    • Options: clean blue jeans in good condition
    • olive drab jeans/shorts
  • 3. Designated Troop neckerchief
  • 4. Recognized tie slide(s)
  • 5. Appropriate Council and Troop insignia
  • 6. Regulation socks
  • 7. Belt
    • a. Scout green web belt
    • b. Leather with Scout buckle
  • 8. BSA cap--all Scouts must agree and dress alike. Scoutmaster and registered adult leaders may substitute the campaign hat and/or Scout bolo tie/BSA formal tie for cap or neckerchief.
• H. Class "B" uniform will be as follows:
  • 1. Troop t-shirt and hat
  • 2. Green Scout shorts or pants
    • Options: olive drab shorts/jeans or clean blue jeans in good condition

XVI. PERSONAL EQUIPMENT [Top]

• A. Each Scout is to bring his BSA handbook, a pencil/pen, and paper to all Troop meetings and outings.
• B. Each Scout will be expected to have the equipment needed to camp safely with the Troop. As a minimum, a Scout is expected to maintain and possess:
  • 1. Ten essentials (BSA Handbook, page 51)
  • 2. Sleeping bag
  • 3. Mess kit
  • 4. Back pack
  • 5. Ground pad
  • A list of items is found in the Boy Scout Handbook, page 60 (chapter on camping).
• C. Items deemed inappropriate by Scoutmaster shall be appropriated by an Adult Leader and will be held until they can be returned to the parents of the Scout. This shall include, but not be limited to:
  • 1. Electronic devices
  • 2. Forbidden items (determined by leaders)
  • 3. Weapons
  • 4. Radios
  • 5. Tape players
  • 6. Squirt guns

XVII. TROOP EQUIPMENT [Top]

• A. Each family is required to pay a one-time-only $5 Troop equipment fee.
• B. The Troop has an inventory of camping equipment for use by:
  • 1. Scouts in Troop 651.
  • 2. approved visitors.
• C. Adult Quartermaster or Designee is responsible for maintaining a complete inventory and records of equipment condition and location. When Troop equipment is used by a Scout, approved visitor, or Patrol, the user assumes full responsibility for the return of the equipment in good, clean condition.
• D. If equipment is lost or damaged through negligence, the user will be held responsible to the Quartermaster for replacement of the equipment. Exceptions can be made at the discretion of the Quartermaster.
• E. Troop equipment is to be used for Troop 651 activities only and is not to be loaned out to other troops or families.
• F. Troop tents may be rented for Troop 651 activities at the rate of $1.00 per night. They shall be returned in condition received to the Quartermaster, who will verify their condition. If he finds that they require repair or cleaning the person renting the tent will reimburse the Troop for said repair or cleaning costs.

XVIII. ADVANCEMENT [Top]

• A. Advancement Program
  • 1. Minimum annual advancement goals:
    • a. All new Scouts should attain the rank of 1st Class Scout by the end of their first year in the Troop.
    • b. Scouts who are 1st Class, Star, or Life should earn at least five (5) merit badges per year.
  • 2. Advancement procedures
    • a. For all ranks up to and including 1st Class, most requirements may be signed off by the Scoutmaster or an Assistant Scoutmaster.
    • b. The Scoutmaster or his designated representative may sign off any requirements for all ranks advancement. Requirements for Star and above must be signed off by the Scoutmaster or his Designee.
    • c. When a Scout completes his requirements for advancement, he informs his Assistant Scoutmaster, who will in turn inform the Scoutmaster that the Scout is ready for his Scoutmaster's conference for the next rank, as well as comments regarding the Scout's spirit as appropriate. The Scout shall arrange for his Scoutmaster's conference with the Scoutmaster, who at that time will also sign off the Scout Spirit requirement if he determines the Scout does in fact meet that requirement.
    • d. Following successful completion of the Scoutmaster's conference, the Scout will inform the Advancement Chairman that he is ready for a Board of Review.
    • e. Advancement Chairman will schedule the Board of Review as applicable and inform all participants.
    • f. SPECIAL NOTE: Parents shall not be permitted to sign off any requirements for their own son and only those adults registered with BSA, as approved by the Scoutmaster, can sign off requirements.
  • 3. Board of Review
    • a. All Boards of Review will be coordinated by the Advancement Chair.
    • b. The Review will be scheduled by the Advancement Chairman.
    • c. No parent shall sit on a Board of Review for his son.
    • d. The Advancement Chair will notify the Scoutmaster as to the final outcome of the Review, whether the boy passed or was denied advancement, and the reason for denial.
  • 4. Merit badge procedures
    • a. Scout selects a merit badge he desires, obtains the booklet for the merit badge, then reads over the requirements and studies the book.
    • b. When Scout is ready, he then asks the Advancement Chairman for application and counselor name(s).
    • c. Scout selects the counselor, fills out the application, obtains written approval of the Scoutmaster, and calls merit badge counselor.
    • d. Scout satisfactorily completes merit badge requirements and the application is signed by the merit badge counselor. He then submits the completed application form to Advancement Chairman.
    • e. The Advancement Chairman signs, records, and retains the Troop's and Council's copies of the merit badge application. He then returns Scout's copy.
    • f. Advancement Chairperson completes the advancement report and submits it to BSA Headquarters.
    • g. The Scout should retain his copy for proof of completion in the event his records get lost.
    • h. The merit badge is awarded to the Scout as soon as possible and at the next Court of Honor, the record card is presented to him.
• B. Whenever possible, advancement should be performed by the Advancement Chair along with the Scout's Patrol Leader. The Patrol Leader, with the concurrence of the Senior Patrol Leader, may designate a member of the leadership corps to counsel the skill or badge.
• C. Advancement may be held back (i.e., Scout spirit) as determined by the Scoutmaster
• D. Scoutmaster may present a Scout to the Review Board or delegate this function to another adult in the Troop.
• E. The following items will help to clarify, standardize, and provide precise guidance to Patrol Leaders and Troop instructors:
  • 1. Merit badge blue cards will be accepted when signed by a registered counselor. Parents may counsel their own sons if they are the only local counselor for that badge. In other cases Scouts are strongly encouraged to use counselors other than their parents. One of the main purposes of the merit badge program is to have a Scout meet adults other than his parents and regular Troop leaders. This purpose is not served if the parent is the counselor. Therefore, Troop policy will limit the quantity to five (5) merit badges that a Scout may earn using his parent or any one Troop adult as a counselor.
  • 2. Skill level requirements must be signed off in the Boy Scout Handbook within 30 days of completing requirements by the Scoutmaster or his approved representative(s). Senior Patrol Leader, Patrol Leader, etc. can certify Scout is ready for sign-off by reviewing requirements with Scout.
  • 3. Patrol Leaders or others designated by the Scoutmaster will instruct individual members of their Patrols and anyone else assigned by the Senior Patrol Leader only in the skills they have earned. As the Scout completes a specific skill requirement, the Patrol Leader will initial next to the correct blank in the skill requirement section of the Boy Scout Handbook for reference by the Scoutmaster or his approved representative(s) for signature and date of completion.
  • 4. Adult Instructors, which include the Scoutmaster, Assistant Scoutmasters, and any designated registered adult Scout who has shown a proficient level of competency and is authorized by the Scoutmaster will review and spot check accomplishment of skill requirements. Adult Instructors will sign off the skill blank in the correct rank section of the Boy Scout Handbook. Any disagreement with an Adult Instructor's review process will be brought to the attention of the Senior Patrol Leader and the individual Scout's Patrol Leader. Ordinarily, the Assistant Scoutmasters assigned to a Patrol will be responsible to sign off skill levels excepting that a parent/guardian may not sign off his son unless so approved in writing by the Scoutmaster.
  • 5. Troop instructors will instruct in the skills not held by Patrol Leaders. Review and spot check of the skills will be conducted by a different instructor.
  • 6. All requirements for a particular rank must be signed off and dated before the Scoutmaster's conference. It is the responsibility of the Patrol Leader to make sure the Scout is in correct uniform and that requirements have been completed before the Scoutmaster's conference.

XIX. TROOP DISCIPLINE [Top]

• A. Discipline is expected to be administered by the parents or guardians of a Scout. However, a Scout is responsible for his own behavior.
• B. Discipline at Troop meetings/activities will be the responsibility of the Scoutmaster, Assistant Scoutmaster, or registered adults in charge.
• C. Any action taken must be reported to the Committee.
• D. Behaviors requiring disciplinary activities include, but are not limited to:
  • 1. inappropriate language.
  • 2. fighting.
  • 3. unruly behavior.
  • 4. disruptive behavior.
• E. Discipline will be recognized by issuance of written notice, which will be considered a warning.
• F. The second notice will require a conference among the Scoutmaster, Chairman, Scout, and Scout's parents.
• G. The third notice will necessitate progressive sanctions ranging in various suspensions from the Troop as determined by the degree of action and authorization/direction by the Scoutmaster.
• H. Definitions
  • 1. Suspended Scout: A Scout who is not behaving properly at the Troop meetings or activities and is suspended from normal Troop activities for a period of time set by the Scoutmaster.
  • 2. First offense: The first time a suspension has occurred in the immediate preceding six months.
  • 3. Second offense: The second time a suspension has occurred in the immediate preceding six months.
• I. Scouts will be suspended as approved by the Scoutmaster for continued breaking of Troop rules.
  • 1. Senior Patrol Leader may suspend a Scout for one meeting.
  • 2. Junior Assistant Scoutmaster may suspend a Scout for two meetings.
  • 3. Assistant Scoutmaster may suspend a Scout for up to one month.
  • 4. Scoutmaster may suspend a Scout indefinitely.
• J. In order for Scout to return to the Troop after being suspended, he must meet in conference with the Scoutmaster along with at least the Committee Chair and one of his parents/guardians.
  • 1. If the parent is also an adult leader, an alternate adult leader must be present to represent the Troop.
  • 2. At least one other adult Troop member not related to the Scout shall be at the conference as a witness to events of that conference.
  • 3. The conference group will consist of at least three persons.
• K. Probation--Any Scout going inactive or suspended for a month or longer will be on probation for the six months following return to active status. Probation periods are separate for inactive and suspension. If the Scout remains active and not suspended during this probation period, then the next suspension or inactive period will be deemed a first offense.
• L. Disbarment as a member of Troop 651
  • 1. Youth Disbarment: When a youth's uncontrollable misconduct is so disruptive or dangerous to the individual Scout or others and is not correctable with a verbal reprimand and/or counseling by the Scoutmaster or Designee, then the youth in question will be advised that:
    • a. the Scout's parent/guardian will be called and asked to remove him from the activity and
    • b. the Scout will be reviewed by the Scoutmaster and two Committee members at the earliest opportunity as to his fitness to continue as a member of this Troop.
    • c. The ad-hoc Committee Chairman will notify all concerned of the date, time, and place for the Review. The Scout and his parent/guardian are encouraged to be present to present any facts or mitigating circumstances.
    • d. A unanimous vote of the body at the Review is sufficient to remove a youth from Troop 651. This does not disqualify him from being a Boy Scout, only as a member of this Troop.
    • e. If the ad-hoc Committee or designated body elects to remove the Scout, either temporarily or permanently, from the Troop, then a certified letter shall be sent within a week to the Scout and his parent/guardian. The ad-hoc Committee Chairman will notify County Council that the Scout was removed from Troop 651 and Troop roster for cause.
  • 2. Adult Disbarment: When an adult member of the Troop becomes a detriment or liability to the Troop or dangerous to the youth members because of his actions, the Committee Chairman will notify that person in writing that he is up for Review as to his fitness to be a member of this Troop.
    • a. The Committee Chairman will notify all concerned of the date, time, and place for the Review. The person in question is invited to be present to present any facts and mitigating circumstances that might affect the outcome of the Review.
    • b. A simple majority of the Committee or designated group at the Review is sufficient to remove an adult member from the Troop.
    • c. If the Committee elects to remove the adult from the Troop, either temporarily or permanently, a certified letter shall be sent within a week to the Scouter. The Committee Chairman will notify County Council regarding the Scouter's removal from Troop 651.

XX. INSURANCE [Top]

• Troop 651 activities will be covered by a group medical insurance policy. The Desert Pacific Council carries an adequate liability policy that is in effect for all scheduled Troop activities. The Scoutmaster and Committee Chair will ensure that the accident policy is renewed annually at recharter time.

XXI. PARENT COMPLAINTS [Top]

• A. Resolution of complaints should be addressed in the following sequence:
  • 1. Scoutmaster
  • 2. Committee Chairman/Committee
  • 3. Scouting Coordinator--Unit Commissioner (volunteer)/District Executive (paid)
  • 4. Council Headquarters--District Chair (volunteer)/Scout Executive (paid)
  • 5. Boy Scouts of America/National Headquarters
• B. The Troop will not permit the use of inappropriate language during any complaint, oral or written, or abusive attitudes while attempting to resolve a problem. The lack of a constructive attitude by any party may be grounds for a Committee review of the situation and may lead to separation from the Troop.

XXII. HIGH ADVENTURE [Top]

• A. High adventure activities are challenging experiences, not routine events, requiring special preparation and training, above-average knowledge and skills, and taking place in natural settings. They will include activities extending over a period longer than one weekend. The adult trek leader for such activities is to be properly trained in High Adventure Leader Trek Training (HALTT) as follows:
  • 1. Long-term backpacking trips shall be led by an adult who has completed HALTT III-A.
    • a. Backpacks involving significant amounts of snow on the ground also require completion of HALTT specialist training in snow backpacking.
    • b. Backpacks involving travel in desert areas when temperatures are expected to exceed 90 degrees also require completion of HALTT specialist training in desert backpacking.
  • 2. All canoe trips shall be led by an adult which has completed HALTT III-B. The trek leader, at his discretion, may require the presence of a lifeguard.
  • 3. Activities requiring higher levels of skill, such as rock climbing, shall be led by adults who have completed the appropriate HALTT specialist classes and have sufficient experience to assume responsibility for the Scout's safety.

XXIII. AMENDMENT OF TROOP POLICIES [Top]

• A. Annual review of troop policies will be conducted by a special committee appointed by the Scoutmaster. The special committee will consist of no fewer than three and no more than five members.
• B. The special committee will be appointed and will meet during the month immediately following Troop recharter (May) and present recommendations to the Committee at the next regularly scheduled Committee meeting.
• C. Additions/Deletions to troop policies must be approved by the Scoutmaster and passed by a simple majority vote of the Troop Committee.

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Passed and adopted 10-5-93
Revised 6/27/95