| The Oak Grovian O N L I N E |
| Joining the Board of Directors |
 |
 |
Many people are surprised to learn that being an Oak Grove homeowner is not a requirement for serving on the Board of Directors. Past Board members have included the original developer and construction contractor. Former homeowners have continued to serve on the Board even after they had moved from Oak Grove. A person may join the Board of Directors by election or appointment. To join the Board by election, one must contact Good Management Company in writing by the end of December to have their name placed on the ballot for the next year. The candidate may also provide a statement of interest. This write-up is provided to all homeowners in the Annual Meeting mailer. Terms on the Board last for two years and are staggered. Three seats are up for election in odd-numbered years, and two in even-number years. Elections take place during the Annual Meeting usually held in February. For an Annual Meeting to be official, a quorum is needed equal to more than 50% of the homeowners by attendance or represented by a proxy form. If a quorum is not obtained in the first attempt, a second meeting will be scheduled and is considered official with representation of more than 25% of all households. In addition to the candidates on the ballot, nominations may also be made from the floor during the Annual Meeting by any homeowner. Each household will receive one ballot with directions to cast two or three votes, depending on the number of seats open that year. Each household may vote for a candidate on the ballot or write-in the name of someone nominated from the floor. A ballot may contain one vote for multiple candidates, or multiple votes for a single candidate. The top vote getters are announced at the meeting and they begin their service effective the next Board of Directors meting. Appointments to the Board of Directors are made to replace members who leave before the end of their term. Appointees are generally considered from a pool of past candidates, former Board members, and homeowners active in the Association. There is no requirement when the Board must fill a vacant seat. The Board may continue to conduct business with as few as three or four of its five members present. As a practical matter, the Board will usually vote on a replacement as soon as qualified candidate is found. An appointee will remain on the Board until the term of vacated seat has ended. |