April 14 Arts Consortium Meeting
Notes: Pam Helton

I  Pride-
A  Representative Report:
  Larry Guillemette from "1 in 10" attended the meeting as Robert York's Pride representative.  Larry
brought maps of the Pride Street Festival.  The Arts booths and stage will be grouped together on 7th St,
NW between Consitution and Pa. Av.

The Pride Committee will provide the same amenities (sound equipment, etc. to the Arts Consortium that
were provided last year.  Larry stated that we could arrange the performance/booth stage as we see fit. .
Larry suggested that our preferred stage size may be larger than they can provide.  Larry asked us to
submit our requests, and stated that he will make every effort to provide exactly what we need.

Larry described the arts tent space to be the rough height of the "reception tent" that has been used at
the GLBT Film Festival behind Lincoln Theater.  The arts tent was projected to be about 2/3 of the size of
the Film Festival "Reception Tent."  Larry will investigate whether relay speakers from the Main Stage
will interfere with the sound at the Arts Stage.

B Pride Topic: Member Response-
 Jill will also explore the idea of bringing our own stage and/or risers if the provided stage is not large
enough. The consortium will make decisions about the placement in the art site at the next meeting.  Jill
reminded us that we have not received Booth Forms. Those forms need to be submitted ASAP.  It was
mentioned that the consortium needs to submitinformation for the Pride Guide ASAP.
C  Pride Member Duties/Needs
Jill and David will schedule the arts stage.  Members are requested to submit their program and staging
requirements to Jill ASAP.   Each group will have 10-20 minutes to perform.  The arts stage will be
anchored by two women's bands- the Tomboys and the Outskirts. who will perform from 12-1 and 4-5.  We
plan to intersperse the musical sets with spoken acts such as those that mothertongue has provided in the
past.  The provided sound enhancement will be similar to that which was used last year.

Pamela J.  has been named as stage Emcee.  We still need people to act as stage manager(s). At the next
meeting, the consortium will outline staging and booth needs which will be submitted to the Pride Committee.

II  List Serve
Carol reminded us to use the Yahoo list serve address.  Members are asked to submit performance schedules so that Carol can post them on our website with more specific information being available through
individual member links.

III Theater Alliance/Sam's Play
Jill reported that she has contacted Stu Walker about our sponsorship of one production of Sam's running
play.  Stu W.  has not replied.  The consortium needs to know when we will be doing this and what our
assigned duties will be.

IV  JAG Reports (Just-a-Groups)
Pam reported for the Visibility JAG with Scott Barker emailing his summary as well.  The major ideas were 1)
 Printing a joint/calendar post card which could be distributed at all group events; 2)  listing program
information on the consortium website; 3)  Meeting with arts editors of MW and the Blade to negotiate
rates and to submit information for their fall arts guides; and 4)  Sharing media contacts (Pamela J. has
an extensive list which she will send to Pam H., then a database should be established to hold this
information).
The Outreach JAG was reminded to meet!  : )

V  Iolanthe and Other Business
Jill reported that the Iolanthe production is continuing as scheduled. Grant money may be available
to underwrite some production costs.  If proceeds allow, monies may be distributed to individual arts
groups for their participation in the production. Scott Barker is working to put a pit orchestra together for the production.

Carol W. requested an ad exchange for B & R.  Carol will send the information that is needed to update the
website and will receive program information from individual groups.

Additional Comments Re: Carlos' Comments:
I suggest that we be as specific as possible in stating our needs to the Pride Committee.  I have no
clue about "standard tent sizes" but it would helpful if someone can find out what those "standard sizes"
are and determine which size would work best for us. We should get a firm count of the number of individual
booths needed.  Don't know if any non-consortium groups will be housed in the arts tent with us (I
guess that is likely).  Would be good to find out who, if anyone will be sharing the tent with us, so we can
make the necessary arrangements.

NEXT MEETING:Sunday the 28 April at 10 AM.