Writing a Resignation Letter

While it may be an unpleasant task, there's really not that much to it. 
In its simplest form, you just date the letter, say when and what you're 
resigning, sign it, hand it over, and that's about it. Five minutes, 
and you're done. Unless you possess the judgement of an attorney and style 
of a professional writer, don't write much more if you wish to use your 
employer as a reference. In most cases, there's no need to explain your 
reasons for resigning. However honorable they may be, it's very hard to 
strike just the right tone in writing. For example, if you write that 
you've found a challenging career opportunity, you're implying that 
you're bored with your current job. 

Keeping your reasons and other unnecessary statements out of print is 
especially wise if you're leaving under less than desirable circumstances. 
While you may feel compelled to defend yourself, voice opinions or settle 
scores, it's not a good idea, particularly in writing. A simple, 
"I resign..." statement is powerful enough in itself. Don't jeopardize 
termination benefits and any hope of a decent reference just to blow off 
steam. If you think you have a legal case, then take it to court; but 
don't first turn the tables against you by making slanderous accusations. 
Tell it to an attorney instead. Remember, your employer requires and files 
your letter of resignation for exactly that reason: in case there's a legal 
problem down the road. Never commit in writing what you may later regret!

If you're leaving under good circumstances and feel that you owe more than 
just a one-liner, keep it short, simple and positive. Resist the temptation 
to write too much and keep the intended audience in mind. It's nice to 
express your gratitude to your colleagues, but I doubt that they will ever 
see your letter of resignation. It's only for your management and HR 
department to see. If you wish to thank management for the opportunities 
they gave you, include it in your letter. If you wish to thank your 
colleagues, take them to lunch.

In all cases, resign with class and walk away clean.



Sample

LETTER OF RESIGNATION
 
                          JOHNNY B. SMITH 
                          6789 Main Street 
                          Hometown, USA 12675 
                          (101) 918-8101 
                          March 4, 1995 
  
  
Ms. Jane Jones
Personnel Manager
ABC Agency
500 Fortune Avenue
Corporate, USA 12565-9876


Dear Ms. Jones: 

Please accept this as my formal notice of resignation from the ABC 
Company effective March 18, 1995. The associations made during my 
employment here will truly be memorable for many, many years. 

I will receive my degree in Education from the Ohio Teachers College 
in June, and I have accepted a full-time position as a Kindergarten 
Teacher for the Sycamore School District. The position seems right 
in line with my present objectives. 

I hope the two-week's notice is sufficient for you to find a replacement 
for me. If I can help in training, please let me know. Thank you again 
for all the courtesy extended to me. 
  
 
Sincerely, 
  
Johnny B. Smith 

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