Presentation Skills:  

I.  The Videos

How to Prepare a Powerful Presentation (Video)

I. Three communication tools for success in business today

·  The meeting

·  The written letter or proposal

·  The presentation

II.  Basic structure of a talk

·  Opening

·  Body

·  Close

III.   AIDA

 

     A = get attention

     I = arouse interest

     D = create desire

     A = ask for action

 

 

IV.  The key to successful speaking is preparation

 

· Preparation is 90% of a successful task

· Presentation is the other 10%

 

V.    Steps to preparing your talk    
                        BASICS =

·   Begin with your audience

-   analyze them carefully

-   ask why you are talking to this group

-   why are they listening

•    Start with the end in mind

-   the ultimate aim of all public speaking is action

-   what one major point do you want to make

-   what specific action do you want them to take

-   what do you want them to think and feel afterwards

•    Plan your opening

 

-     Seven ways to open your talk

§   present a problem that needs a solution

§   present a common goal

§   ask a rhetorical question

§   make a startling statement

§   tell your own story

§   compare or contrast two things, conditions

§   promise advantages or benefits from listening

 

V.    Steps to preparing your talk    
                        

BASICS =

Body is where you can present your evidence

-    build your talk around 3 main points

-    use PREP formula

•   P = point of view

•   R = reasons for your point of view

•   E = examples

•   P = point of view restated

V.    Steps to preparing your talk    
                        BASICS =

Transition

-    use stories, examples, anecdotes, humor to illustrate each key point

Close strongly with a punch

-   close with a challenge to action

-   make an inspiring statement, reaffirmation

-   use a summary and final conclusion

-   relevant story, poem, or a quote that makes your key point

 

V.    Steps to preparing your talk    
                        BASICS =

Preparation

-    write a complete outline of your talk

-    dictate your talk onto an audio cassette

-    video tape your talk before a friendly office

-    tell your spouse, friends, parts of the talk

-    review, rehearse your talk in your mind

VI.   Three rules to an effective presentation

•    Tell them what you are going to tell them, tell them and then tell them what you told them

•    Have a good opening and a good closing and put them as close together as possible

•    Be prepared, be brief, be seated

 Practice, Practice, Practice

 

Presentation Video 2:

Presentation skills for the professionally petrified

Presentation Skills for the Professionally Petrified (Video)

Overcoming fear of presentations

Understand, identify and use fear

Fear comes from the absence or rejection of the community

Fear comes from personal embarrassment and rejection

Tools for dealing with fear

Fear inventory

What are you afraid of?

Why are you afraid of it?

What’s your responsibility?

What can you do about it?

Who are you going to tell about it?

Name the fear

Practice making a fool of yourself

Practice the opposite of your fear

Practice in a variety of environments

Physicalize your fear

Communication is a shared understanding

Mission statement

What you have in common with your audience

Give up control

Practice with chaos

Comment on the unexpected

Support card

Emotion + Information = Communication

Non-verbal communication

Open and straightforward

Approach avoidance

Up-front

What about jokes?

What do great presenters have in common?

Wizard of Oz syndrome (be yourself)

 

LECTURE NOTES:

Week 4:  
Presentations

Overcoming fears

How to Give Technical Presentations

Agenda:

     Myths

     Structure of presentations

     A framework for practice

     More on how to give technical presentations

Myths:

     You’re only as old as you feel.

     Communication solves everything.

     Teams are better than individuals.

     All managers know how to talk to people.

     Statistics don’t lie.

 

Myths about public speaking:

     Good presenters are BORN.

     Best speakers are best at everything.

     GREAT public speakers don’t NEED to bother with elaborate preparations.

The truth:

     NO ONE is born a good speaker

     EVERYONE can improve

     FEAR  … COMFORT  is but one dimension in effective presentations.

–   Don’t rest on your laurels.

–   Are you as effective as you COULD be?

Fears:

     Making a fool of yourself

     People EXAMINING you

     Tough questions

     Embarrassment

–    Shaky voice

–    Shaky hands

–    Weak voice

–    No enthusiasm

Presentation
Goals and Structure:

     AIDA

–    Attention,

–    Interest,

–    Desire,

–    Action

     Traditional structure:

–    Opening

–    Body

–    Close

 

More on structure...

 

     Tell ‘em what you’re gonna Tell ‘em,

     Tell ‘em,

     Tell ‘em what you told ‘em

 

More on structure...

     PREP

–   Point of view

–   Reasons for point of view

–   Examples

–   Point of view, restated

WHICH method of organization do you choose?

     The one that WORKS for you.

     Try ALL of these approaches.

     Make it clear to ME which you’ve relied on.

     Start with AIDA and “Tell ‘em…”

Presentation Skills for the Professionally Petrified (Video)

      Overcoming fear of presentations

 

·    Understand, identify and use fear

 

-   Fear comes from the absence or rejection of the community

 

-   Fear comes from personal embarrassment and rejection

Tools for dealing with fear

      Fear inventory

·    What are you afraid of?
-     Why are you afraid of it?
-     What’s your responsibility?
-     What can you do about it?
-     Who are you going to tell about it?

·     Name the fear

·     Practice making a fool of yourself

·     Practice the opposite of your fear

·     Practice in a variety of environments

·     Physicalize your fear

Communication is a shared understanding

      Mission statement

·    What you have in common with your audience

·    Give up control

-     Practice with chaos
-     Comment on the unexpected
-     Support card

      Emotion + Information = Communication

·    Non-verbal communication

-     Open and straightforward
-     Approach avoidance
-     Up-front

§    What about jokes?

What do great presenters have in common?

 

       Wizard of Oz syndrome  (be yourself)

 

 

How to Give Technical Presentations

     Using visual aids

     Selecting graphics for data/time/correlation data

     Preparing for your presentation

     Walking the mine field BEFORE the bombs go off

 

Visual Aids:  What’s the rule?                          

    Use when they:

–   Focus the audience’s attention

–   Reinforce your verbal message

–   Stimulate interest

–   Illustrate factors hard to visualize

–   Graphically represent data

 

When NOT to use visual aids:

     When you want to impress the audience with your computer acuity

     To avoid interaction with the audience

     Make more than one main point

     Present simple ideas that are easily stated verbally

 

Rule of thumb for visuals:

    No more than 36 words per visual

    Why?

 

Proper graph for data in question?

      See handout marked "page 43" for some rules of thumb

      Time:

–    Line

–    Column

–    Bar chart

 

 Percent

–    Pie chart

–    Stick diagrams

 

 Boils down to this: 

–    Do you want to LEAD the audience somewhere, or  do you simply want to state some facts?

     Thematic titles are good for getting down to the point quickly.

 

Practicing your presentation:

      Location

      Resources

–    Flip chart

–    Pointers

–    Computer

–    Microphone

 

      Where is audience?

      Where will you be?

 

      Use a mirror

      Use a friend

      Use a video recorder

      Say it over and over again to yourself as you drive, wash dishes, walk the dog.

 

Impromptu speaking

     A whole other category!

     Find a system of organizing

 

–    Past/present/future

–    Topic 1, 2, 3

–    Pro’s and con’s of an issue

     SMILE, relax if you can

 

Delivery advise:

      Loosen up, do exercises at beginning of book beforehand

      Don’t speak unless you have eye contact with the audience

      Stay within 4-8 feet of the front row

      Don’t pace, but stand with hands at side, or gently clasped and walk a bit side to side

      Point shoulder at audience

 

Listen to your own voice                      

     When you practice OVER EMPHASIZE key words

     In delivery they’ll sound only SLIGHTLY elevated, and will help you to get attention.

 

Answering questions:

Answering questions:

25 - 75% rule.

–   When answering direct only 25%  of time to person that asked. 

WHY?