The Constitution
PREAMBLE
The purpose of the Economics and Business Society is to prepare students for a career in business that emphasizes an understanding of economics. The organization will concentrate on developing those skills needed by students for a career in economics, however the organization will not be limited to economic theory, principles, tools, or mathematics.
The organization will create an association of economic and business students that will promote academic support, social interaction, and the building of bridges to the business world. Also, the organization will provide an arena in which interpersonal, leadership, speaking, and networking skills will be developed and improved so that students will be better prepared for the business world. The organization will stage social events to publicize the organization and create opportunities for networking. The Economics and Business Society will promote the general welfare of all the students in the School of Business and Economics.
The name of this organization shall be The Economics and Business Society of California State University of Los Angeles, hereinafter referred to as The Economics and Business Society (E.B.S.).
The purpose of this organization shall be:
- To foster critical thinking of economic theory.
- To convey and exchange economic principles and theories
- To assist students with assignments and/or projects that deal with economics
- To build interpersonal skills through teamwork.
- To develop and improve speaking skills through debates.
- To develop and improve leadership skills through responsibility.
- To expand on networking skills.
- To provide contacts with key personnel of private firms or government departments that use economics.
- To provide contacts with firms and government departments that use economics.
- To facilitate communication between students and faculty.
- To provide and promote academic support.
Membership of the Organization
- Regular voting membership in this student organization shall be open to all currently enrolled and continuing students of California State University, Los Angeles. An organization or its membership may not discriminate on the basis of race, religion, sex, sexual orientation, color, disability, nation origin, age, or marital status exempt in cases of fraternity and sorority organizations, which are exempt by federal law from Title IX Regulations concerning discrimination on the basis of sex.
A. Eligibility for Membership
- All students, faculty, staff, open enrollment students, and alumni of California State University, Los Angeles shall be eligible for membership.
- Faculty, staff, and alumni of California State University, Los Angeles, may be considered for non-voting membership in this organization. Only currently enrolled or continuing students of California State University, Los Angeles may be voting members.
B. Criteria or Qualification for Membership
- All potential members who are students must have at least a 2.5 GPA. All potential faculty, staff, or alumni must have graduated at least high school and had a final cumulative GPA of 2.5 in either high school or college, whichever one applies.
- All potential members who are students must be enrolled or plan on enrolling for at least three quarters in any given academic year.
- All members must stay current with all membership dues.
C. Categories of Membership
1. There are five categories of membership: Honorary membership, alumni membership, active membership, inactive membership, and passive membership.
2. Honorary members are members who are active members of the Economics and Business Society for eight quarters or more. Honorary members can participate in any event and have access to all resources of the Economics and Business society at any time. Honorary members no longer have to pay any fees at all.
3. Alumni members are members that are alumni of California State University of Los Angeles. Alumni members pay half the cost of active membership dues and have all the rights and privileges offered by the Economics and Business Society. Alumni members have all the rights and privileges offered by the Economics and Business society.
4. Active members are members that have chosen to participate on committees and have paid all active membership dues. They have all rights and privileges provided by the Economics and Business Society. Active members are required to pay all dues associated with their type of membership.
5. A passive member is a member that is not on any committee. Their rights and privileges are limited. Passive members must pay dues that are associated to their membership. Passive members have the right come to all workshops and speaking engagements. However, passive members are not permitted to come to social gatherings or vote in elections. Passive members will only be notified of speaking engagements and workshops.
6. Inactive members are active members who are not satisfying their requirements and have had most of their rights and privileges taken away.
D. Withdrawal or Removal of Members
I. Withdrawal
1. Any member that request to withdraw must give a notice directly to the president.
2. Any member that decides to withdraw from membership must give a two-week notice and a reason.
3. The president and the member that wants to withdraw will set the date of withdrawal. Once the date has been decided, the member is officially withdrawn from that date and is no longer a member
4. All withdrawers have the opportunity to become members again, but will have to pay all fees associated to becoming a member again.
II. Removal
- A GPA that is lower than the required minimum will result in either suspension or expulsion.
- The failure to appear at 2/3 of meetings will result in either suspension or expulsion.
- Any behavior deemed as detrimental to the Economic Society of CSULA or to any member of the society will result in suspension or expulsion from the society.
- A request to remove another member by suspension or expulsion must be made directly to the acting secretary. The secretary will than take the request before the governing officers to make a final decision.
- Any request brought before the governing body will first undergo a vote to determine whether a suspension or expulsion is needed, and than a vote will take place to determine whether the member will be suspended or expelled.
- Each determination will require 2/3 of the votes to be final and executed.
- If an action not to suspend or expel the member is made, than the matter will be made known to the member or members under consideration and to the member or members that requested the action. All reasons will be given to both parties.
- Any member or members not suspended or expelled will continue to have all rights and privileges as before.
- If an action to suspend or expel a member or members is made, the entire society will be informed of the action along with the reasons for taking such an action.
- Any member or members suspended or expelled will be suspended or expelled immediately. Membership fees will not be refunded.
III. Appeals
1. Appeals require a petition to be signed by 2/3 of all members. The petition will go on to show that most of the society does not want the member suspended or expelled.
2. Once the signatures are obtained, the form will be given directly to the secretary who will bring the matter before the governing body. The governing body will then vote on reinstatement. The member shall only be reinstated by a unanimous vote of the governing body.
Elections
A. Times and Period when Elections Occur.
1. Elections are held every spring and fall quarter.
2. Special elections will be held for resignations, suspension or expulsions.
B. Nomination Procedure
1. Nominations are held at open meetings.
2. Nominations must be made by a second party and must be seconded.
3. Nominations will be accepted in second and third meetings.
4. If there are no nominations for a position as a board member than nominations for that position can be made until the election date.
5. If no person is able to assume the position, the President will delegate the responsibilities of the vacated position to the remaining board members.
C. Notification Procedure
1. Members shall be notified of information regarding organization elections through distribution of information memos during the first five weeks of the spring and winter quarter.
2. Verbal announcements will be made at meetings
3. Notification and posting period shall be no more than 5 weeks.
D. Election Procedures
1. All procedures must take place at an official meeting.
2. Nominations are taken and seconded beginning the 2nd week of the spring or winter quarter and end during the 5th week of the quarter at hand. Nominees are then placed on a ballot that is distributed during the 6th week of the quarter. Votes are made during the 7th week. Voting results will be tallied and ratified during the 8th week of the quarter.
3. Votes shall be cast with a secret ballot.
4. ½ of current members is necessary for elections to be complete.
5. All active members are eligible to vote (see Article II).
6. Officers of this organization shall be elected be highest number of votes of the active student membership of the organization. In the case of a tie the Board will break the tie with a majority of the vote.
Bylaws
A. Description of Officers
1. The Economics and Business Society has five board members. The board members are:
a.) President
b.) Vice President
c.) Treasurer
d.) Secretary
e.) Public Relations
2. There is an executive committee including officers. The executive committee is called the executive board and the officers are called board members.
B. Duties and Responsibilities of Officers
1. President shall:
a. Call and preside over meetings of the executive board and general members.
b. Coordinate and work with board members in setting the agenda.
c. Delegate committee oversight responsibilities.
d. The ability to call for an executive board vote to settle ongoing disputes. Decisions that are a result of the vote will only be executed with the president’s approval.
e. Appoint temporary officers to fill vacancies in elected offices until a special election can be held.
2. Vice President Shall:
a. Preside over meetings of EBS in the absence of the President.
b. Act as proxy for President when Pres is unable to attend to any meeting.
c. At times, receive specific assignments from the President and the Executive Board.
3. Treasurer shall:
a. Preside over meeting of the finance committee
b. Call and preside over any financial decisions made by EBS.
c. Balance and keep EBS financial books
d. Report financial information to EBS.
e. Serve as EBS representative to the finance committee.
f. In the event of the inability of the President to perform his/her duties, assume all presidential authority and responsibility.
g. Submit a financial report of the organizations standing at the beginning of each month.
h. Care for the financial concerns of the organization.
4. Secretary shall
a. Take and keep minutes of all EBS meetings.
b. Keep EBS informed about upcoming campus events.
c. Count the votes in any situation
d. Put the events on the calendar and advises the Board members and general members of upcoming events.
e. In the event of the inability of the President and Vice-President to perform their duties, assume all presidential authority and responsibility.
f. Be responsible for the Attendance Records.
g. Schedule meeting rooms.
h. At times, receive specific assignments from the president and the Executive Board.
i. E-mail minutes of all meetings to the Executive Board.
5. Public Relations shall:
a. Coordinate events with any campus organization or member of the campus (ex. student, faculty, or staff). .
b. Retrieve, apply, and submit all campus permission slips to hold campus events.
c. Coordinate events with any organization or person outside the campus.
d. Retrieve, apply, and submit all other permission slips required to have any event outside campus.
e. Report all information to the President
f. Preside over Relations committee.
g. Schedule Speakers, corporate and government tours.
h. Maintain open communications with members, students, faculty, and employers.
i. Be responsible for publicizing coming events in the appropriate media.
j. Notify speakers or guests of any information needed.
k. Follow up events with thank-you letters.
l. At times receive specific assignments from the president and the executive board.
m. Perform the recording duties of the secretary and historian when they absent from the meetings.
Duties of Members and Officers
1. Honorary, Alumni, and Active members
a. Must attend at least 2/3 of all general meetings, except for inactive members.
b. Must at times receive specific assignments from the president and the executive board.
2. Executive Board members shall:
a. Attend regularly scheduled Executive Committee meetings.
b. Attend regularly scheduled general meetings.
c. Attend special meetings designated by the Executive Board. Join and participate actively in at least one standing committee.
d. Perform other duties as designated by the Executive Committee.
e. Participate in organization events and non-related events.
3. Inactive members
a. Are those members who miss three consecutive meetings without an appropriate explanation.
b. Regain active status after attending two consecutive Executive Committee meetings, however, cannot vote during those meetings.
4. Inactive executive board members:
a. Those executive board members who miss two consecutive Executive Committee meetings without an appropriate explanation.
b. Regain active status after attending two consecutive Executive Committee Meetings.
Order of Business
Executive Board Meeting Order of Business:
1. Call to order.
2. Roll call of members present
3. Reading of minutes of last meeting
4. Officer’s reports
5. Committee reports
6. Special Committee reports
7. Open forum
8. Old business
9. New Business
10. Announcements
11. Adjournment
The method used by members to express themselves is in the form of moving motions. A motion is a proposal that the entire membership takes action or a stand on an issue. All motions and voting s conducted under old business or new business.
Man motions: The purpose of a motion s to introduce items to the members for their consideration. They cannot be made when any other motion s on the floor. The basic steps for moving a motion are:
1. Make the motion.
2. Second the motion.
3. Debate the motion.
4. Vote on the motion.
How are motions presented?
-
Obtain the floor
a. Wait until the last speaker has finished.
b. Raised your hand to get the President’s attention.
c. Wait until the President recognizes you.
-
Make your motion.
a. Speak in a clear and concise manner.
b. Always state a motion affirmatively. Say “l move that we…” rather than “l move that we do not..”
c. Avoid personalities and stay on your subject.
- Wait for someone to second your motion
- Another member will second your motion or the President will call for a second.
- If there s no second to your motion it is lost.
- The President states your motion.
a. The President will say, “It has been moved and seconded that we…” thus placing your motion before the members for consideration and action.
b. The members then either debate your motion or may move c\directly to a vote.
c. Once your motion is presented to the members by the President t becomes “assembly property” and cannot be changed.
7. Discussion of your motion.
a. The time for you to speak in favor of your motion is at this point in time rather than at the time you present t.
b. The mover is always allowed to speak first.
c. Members should raise their hand to be recognized by the president before stating their opinion(s) on the motion.
d. Each member is allowed to speak only twice on a motion.
8. Putting the question to the membership.
a. The President asks “Are you ready to vote?”
b. If there s no more discussion a vote is taken.
9. Voting on a Motion
a. Voting will be determined by a show of hands.
b. The President will as for those in favor of the motion to raise your hand then those opposed and finally those who abstain.
c. Each committee and each representative shall have one vote per motion.
d. The President announces the results of the vote: “The motion s approved.”
D. Terms of Office
1. All elected officers shall serve a term of two quarters. The term shall begin starting the quarter they were elected and ending the quarter they were elected to serve. The term shall be designated as spring-summer and fall-winter.
E. Procedure and Filling Vacated offices
1. A special election may be called by the Executive Committee to fill a vacancy in any elected office.
2. A special election may be called by a 2/3-majority vote of active members present to replace an elected officer who is failing to meet the leadership expectation of the members.
F. Procedure of Removal officers
1. Termination: The Executive Committee has the power to remove and Advisory Board member from his/her position if sufficient cause exists; this action must be approved by a 2/3-majority vote of the Executive Committee members present.
Committees
A. Types of Committees
There are six committees.
1) Finance Committee shall:
c. Organize activities to raise money for the organization such as car wash, social events, raffles, and such things.
d. Provide donations from certain individuals and/or organizations
e. Provide sponsors for the organization
f. Work with Public Relations Committee and Treasurer
2) Social Relations Committee shall:
a. Provide members with social activities on and off campus.
b. Provide the location, date, price, transportation, food, attire, and security for an event.
c. Provide introductory events for general meetings.
d. Inform members of all activities, activities of the Economics and Business Society and of all other activities of CSULA.
e. Plan social parties for members
f. Provide activities to show school spirit.
3) Workshop Committee shall:
a. Create workshops
b. Find instructors for workshop.
c. Provide the location and date of a workshop.
d. To inform the secretary date and detail of the workshop.
4) Scholarship Committee:
5) Internship Committee:
6) Membership Committee:
a. Recruit members into the organization.
b. Inform potential members and current members of member benefits.
c. Create a specific recruitment plan every quarter.
d. Contact inactive members.
7) Academic support Committee shall:
a. Keep contact with faculty and advisor.
b. Keep inform students of current advisors.
c. Keep inform students of tutoring and find tutor for members.
d. Inform members of important registration dateline and tips of college life.
e. Organize study group.
8) Community Service Committee.
B. More on committees
1) More committees may be added with amendments (see Article VI, Section D)
2) Each Committee will have a chairperson that will be appointed by the Executive Board.
3) Committee Chairpersons should attend all Executive Board meetings, however if a chairperson cannot attend a meeting, the chairperson must contact the Secretary and inform him/her of the status of the committee.
4) Each committee will have their responsibilities and at times will receive specific assignments from the president and the Executive Board.
5) The chairman of these committees will be responsible in leading the committees to accomplish their objectives. Each chairman will be responsible for administering work, setting deadlines, and completing work other committee members have not accomplished
6) Members who have selected to be on a committee will be appointed by the Executive Board`.
7) Committee chairs will be appointed every quarter.
B. Special committee
The Executive Committee may establish special Committees on a special committee basis to handle responsibilities not readily assumed by a standing committee.
C. The organization will have two representative offices. Each office will consist of one member. Each Representative officer shall be appointed and approved by the executive board. The two representatives shall be:
1. Historian shall:
a. Photograph all major events.
b. Will create written records of all major events.
c. Create an album using photographs and writing to create a history of the organization.
d. Mention the historical backdrop within the album to make a better history of the organization.
2. Webmaster shall:
a. Create a web page for the organization.
b. Maintain the web page.
c. Continue improving the organization web page.
Acceptance and Amendments
D. Ratification
This constitution shall become effective when approved by a simple majority of the general membership.
E. Amendments
This constitution may be amended by a 2/3 vote of the active members present.
Meetings
F. Types of Meetings
1. There are two types of meetings. There are general meetings and executive meeting.
2. All members are required to meet general meeting.
3. Only Board members are required to meet at executive meeting.
G. Time and Occurrence of Meetings
General meetings shall be held at least once every two weeks during each quarter of the school year, excluding quarter breaks and final exam weeks. Executive meetings are held at least once a week. Meetings shall be held on campus unless a majority of the regular members vote to change the location for general meetings and a majority of the executive members vote to change the location for executive board meetings. The President as needed may call emergency meetings. A vote to change meetings to an off campus location must be recorded in the minutes of general and executive board meetings. A copy of those minutes shall be placed on file with the Center for Student Development and Programs. An officer of the organization shall sign the minutes.
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