IOSH EDINBURGH BRANCH
Minutes of 202 Edinburgh Branch Meeting & AGM
Craighouse Campus, Napier University, Edinburgh – Thursday 14 May 2009 – 1:30pm
Sederunt:
I. Murray K. Drum R. Goudie J. Brannigan N. Olliver A. Melrose J. Lamb
L. Spalding M. Powell M. Powell P. Campbell R. Kotas C. Lawson S. Holland
P. Cunningham J. Fell J. Roberts H. Ward C. Fenton S. Keddie
H. McCrea J. Adamson K. Murray M. Johnstone A. Dick R. Innes B. Howden
J. Fenton C. Mitchell P. Keogh P. Patterson S. Wilson R. Weir P. Colquhoun
R. McLean M. Bancroft A. McLeod F. Wood K. Lloyd A. Diment G. Robertson
R. Lovering S. Boucher D. Ansell H. Gardner K. Breem A. Finnie D. Hanlon (?)
S. Fabre C. Turnbull N. McLeod J. Peoples J. Hepburn J. Davies A. Bell
P. Graham D. McCormack J. Reid L. Young S. Heesom I. Sinclair
L. Roberts R. Turner J. Burt C. McGregor N. Doherty B. Davidson B. Gippert
B. Cox M. Dunne I. Wilson M. Grimmer A. Sharman G. McGregor V. Stewart
Apologies:
Helen Pearson, Shirley Waddell, Jackie Lambert, Bob Bertram, Alistair McNeill, Graeme Russell, Natasha Freeman, Dave Sinclair, Kevin O’Donnell, Scott Page, Craig Pender
Andrew Sharman took the Chair and outlined the safety arrangements (Fire) and reminded the audience to switch off their mobiles.
Anyone not in receipt please email Secretary; pearson@mabbett.com
Proposed by – Andrew Sharman
Seconded by – Alistair McLeod
Comment of April 2009 minutes: heading in the minutes stated 200 meeting – should have been 201 meeting.
Liz Young stated that there was no update.
Communications and Media Group networking event: “Behavioural safety and its impact on the worker” at the BT Business Showcase, BT Centre, 81 Newgate Street, London, EC1A 7AJ
20 May 2009.
Edinburgh branch were successful in obtaining two part-funded tickets for the two days of the InterConstruct 09 conference. The tickets were offered to the members attending the AGM: first person to answer a question from the chair. The winners were Harry Gardner and Paul Colquhoun.
Kevin Lloyd, treasurer, presented the financial statement (attached). Finances continue to be healthy. Kevin asked the members to thanks the auditors (who volunteer their time) and to welcome Barbara Johnstone who is replacing Bob Bertram who retired last year.
The following nominations had been received: -
· Chair – Liz Young
· Vice Chair – Steve Boucher
· Secretary – Helen Pearson
· Treasurer – Kevin Lloyd
· Executive members – Mick Grimmer, Judith Lamb, Graeme MacGregor, Ann Diment
· Standing down – Paul Graham, Andrew Sharman,
As there was only one nomination for each post, the nominated persons were declared elected.
The Chair would normally deliver an annual report at this point, however Andrew chose to present a retrospective of his two years in office: a summary of which is presented below.
· Sponsorship of the Risk Factory
· Twice as many Site Visits as previous years
· 25% increase in average attendance
· Leading H&S Lawyers and Procurator Fiscal as guest speakers
· First branch to get newly appointed Chair of Health & Safety Executive as guest speaker
· 3 meetings with more than 100 attendees
· 200th Branch Meeting - busiest ever- 119 attendees.
· ‘IOSH IPA’ – first ever ‘health & safety beer’
· Scottish Parliament Debate ‘A Question of Safety?’
· Letter from HRH The Queen
· Promoting IOSH in Further Education
· H&S Student of the Year Award at Stevenson College
· Branch Practitioner of the Year Award
· Opportunities to develop business contacts 62% (2006/7: 45%) up 38%
· Valuable CPD Opportunities 57% (45%) up 27%
· Source of advice/support on technical issues 48% (36%) up 34%
· Opportunities to meet and share ideas with H&S people 59% (54%) up 10%
· Edinburgh Branch now ranked 2nd (of all 29 branches) for member satisfaction!
6.1 Health and Safety Manager, SEPA
Part-time, job-share: 2-3 days per week; salaried at £45150-£52056 pro rata; plus pension and holidays, based in Stirling.
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•Management of a small team of advisors: providing in-house service including laboratory, marine, office and regulatory staff.
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•CMIOSH or equivalent. Email Judith Lamb jl_ports@blueyonder.co.uk
6.2 Festival Safety Coordinator, Edinburgh University
The University has a number of companies who lease University premises during the Fringe and require a suitably qualified and experienced safety professional on short-term contract (details and remuneration to be agreed). Must have experience in similar environment i.e. theatre/events
Responsible for ensuring that festival companies have properly planned their activities, managed their significant risks (with particular emphasis on the set up period and the get-out)
For further info, please contact lorna.brain@ed.ac.uk
7.1 Workbook for Council Leaders
Marion Johnstone announced details of the new workbook produced by the Public Services Group.
The Public Services Group booklet "Think about Health and Safety - What Elected Members of Local Authorities Need to Know" was launched on 20 April at City Hall, London. It is now available on the IOSH website along with a presentation which follows the format of the booklet. Safety professionals can use this presentation as training course for elected members. The contents aims to get elected members to think about health and safety implications when they are making decisions and tells them of the possible consequences if things should go wrong. Although written with elected members in mind parts of the booklet could be used in any business context. Copies of the booklet are being sent to all Council Leaders and Chief Executives in the UK.
7.2 Secretary’s sipper
The Secretary’s Sipper is planned for late August or early September (dependant upon level of interest) at Stirling Golf Club. Please contact Harry Gardner, email: h.gardner@jvm74.com
7.3 New venue
The Castle Room at Craighouse campus is not available during the 2009 –2010 term due to renovations; therefore the venue for the branch meetings will be changing.
The new venue is: -
Team Rooms 1&2
Laurie Liddell Clubhouse
Peffermill Playing Fields
University of Edinburgh
42 Peffermill Road
Edinburgh EH16 5LL
(Tel:0131 667 7541)
Details are on the branch website.
In the hot seat: real-time accident investigation and behavioural control
Presented by Glen Robertson (plus 2 actors Paul & Harry) all of Forum Interactive
The Chairman briefly introduced the presenter – Glen Robertson as the facilitator for the afternoon’s paper which was aimed as a taster for the work of Forum Interactive, at which stage Glen explained that they used “Theatre” to bring health & safety into the workplace and the example they would use this afternoon was consideration of: real-time accident investigation and behavioural control, but it should be borne in mind that what would be demonstrated during the following 40 minutes would normally last for 3½ hours.
Objective
To explore how management behaviour and attitude can influence safety performance.
A case study
The intention is to use actors to present a case study (they do not use role play due to the perceived limitations of its benefits) and by utilizing the benefits of theatre where you can freeze the action and adapt the activities show active problem solving etc.
The picture
The members were requested to consider the table and chairs placed at the front of the room to represent an office in an organization.
The Company is – McKenzie’s Engineering Ltd – a non-unionised organization.
The actors would be playing the parts of -
Sean Glendon a line manager
Brian Spence who had suffered a manual handling injury at work
The members were to play the part of investigators – watching the activities, attitudes & behaviour of the actors in the performance they were about to see.
Methodology
The area where the table and chair were set was to be considered the “Active space”
The original area where the actors sat was a neutral space and they cannot see or hear anything and the members could not engage with them whilst they were in that area.
The performance would initially be presented without interruption, with the members taking notes.
The performance would then be re-wound to the beginning and the members would have the opportunity to “freeze” the action in order to give guidance and comments to Sean to modify his behaviour etc. They would also be able to ask each of the performers what they were “thinking” at any particular point in the action.
The performance
Sean was sat at a table with a folder in front of him and chose not stand or greet Brian as he entered the room, there was a lack of eye contact, he was not listening and appeared to be following his own agenda rather than trying to gain details of what happened.
Brian was obviously ill at ease knowing that he had done something wrong, but did not get the chance to speak very much as he was being lectured at by Sean.
The actors should be complimented for their excellent representation of all the “wrong” actions of – poor interpersonal skills; rule following to the extreme; not demonstrating good example; assuming MH Training from a video is adequate; etc.
The facilitator Glen froze the action after some 3 or 4 minutes and asked each of the actors for their “feelings” at that stage with the responses of “F… you” from Brian and “Ass-hole” from Sean.
Having then given the members 5 minutes (instead of the normal 20 minutes) to consider what they had seen and what questions / suggestions they might put to Sean during a re-run, the actors were brought back for the re-run – where the members were able to call “Freeze”
During the re-run the members stopped the action several times and achieved a substantial improvement in the approach being used by Sean as the Supervisor, but due to a shortage of time the ideal standard was not attained
Again the actors should be complimented for their adaptability in taking modifications to their performance from the suggestions put forward by the members.
Forum Interactive have been running a learning and development consultancy by the use of theatre for some 11 years now and believe people learn best when the environment is active, dynamic and supportive in the way that they presented the demonstration during the afternoon.
During their work Glen agreed that perhaps the one major element common to the bulk of organizations is one of Communication.
This particular means of communication is offered as the best form of training for attitudes and behaviour – it is not suited to dealing with procedures.
Andrew thanked the Executive & Branch Members for their effort and support throughout his time as chair and invited the members to stay and have a coffee and meet with your colleagues.
June Site Visit – 11th June
The June Branch meeting was replaced by a site visit to the Forth Road Bridge.
Edinburgh Branch:
Next meeting is on 10 September 2009 at 2pm–Remember to go to the new venue.
Forth & Tay District:
Programme still in progress
Ali McLeod CMIOSH
pp Helen Pearson
Branch secretary
Richard Lovering, CFIOSH
Branch Executive
Kevin Lloyd CFIOSH
Treasurer
Max Bancroft, CMIOSH
Webkeeper
THE INSTITUTION of OCCUPATIONAL SAFETY and HEALTH
EDINBURGH BRANCH - TREASURER’S REPORT
AGM 14th May 2009
General Remarks
1. This year’s report shows that the Branch and District have not only continued to provide a high standard of programme, facilities and services to members but have done so with a surplus of income over expenditure and keeping below the Institution’s ‘£10 per Member’ balance limit.
2. I would also like to thank the Auditors for their assistance in checking the books and to welcome a new Auditor, Barbara Johnstone who replaces Bob Bertram who retired last year.
3. Head Office Grants This has increased in line with the increased Branch membership and is 10.3 % higher than last year.
4. Sponsorship This was donated to launch the recently announced practitioner awards.
5. Event income Recovered from those accompanying members and invited guests.
6. Meeting Expenses & Room Hire This includes Branch, District and one meeting of IOSH Scotland and have increased by 44% compared to last year. The largest component is for catering and reflects the increased numbers attending Branch and District meetings. In addition, Room Hire has also increased by 14% and the Executive Committee is currently looking at an alternative venue, which is larger and has greater car parking capacity.
7. Speakers’ fees etc. The greatest part of this is the biannual purchase of speaker’s gifts and most speakers still do not charge for their input.
8. Stationery etc. This figure is the lowest for many years and reflects the increased use of e-mail as the preferred information medium. Most of the expenditure relates to the major circulations from HQ such as the Annual Programme and the Diary.
9. Committee Expenses This too is the lowest figure for many years and reflects not only the costs incurred during routine Branch business but that most Committee members absorb many routine costs such as lunch and travel as opposed to any sever fiscal husbandry on my part.
10. Audit/Equipment/Misc. The low Auditor figure shows that even they absorb their own costs as a donation to Branch funds and are prepared to accept only refreshments. Although no major items of equipment were purchased this year, expense was incurred when necessary repairs were carried out to the Roger Midson Challenge Trophy, which is why the ‘Miscellaneous’ category appears high this year. The District also continued its membership of the Tayside Chamber of Commerce.
11. Events Once again the Executive Annual Dinner was used as an opportunity to invite, and thank, those who have supported the Branch so ably throughout the year.
Treasurer
8th May 2009