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FANHS STOCKTON CHAPTER MEETING MINUTES FOR April 4, 2009
By Leatrice B. Perez, Recording Secretary
CALL TO ORDER
President Anita Bautista called the meeting to order at 10:30 A.M. Meeting was held in the Annex Building of the Dameron Hospital. Members present: Anita Bautista, Melvin LaGasca, Deanna Balantac, Moreno Balantac, Rossi Munar Chin, Leatrice Perez, Terri Torres, Violet Dutra and Loyd Rolle, new member.
Information circulated was a Program Booklet of the Chinese Cultural Society of Stockton; P.L.A.Y.’s list of organizations; a few photos of the 10 partitions (panels) Mel purchased that we can use for displays; a flyer from FANHS Central Valley announcing their annual picnic on Saturday, April 25, 2009, at Lake Yosemite, Merced, CA., at 12:00 p.m.
ACCEPTANCE OF MINUTES
Minutes of March 7, 2009 were accepted after the following corrections were made: Anita said to correct the name of Rossi Munoz Chin to Rossi Munar Chin and the spelling of Lloyd Rolle to Loyd; and it was Filipino Americans in the U.S. Military and not Filipinos who were honored at the Sacramento Arco Arena in February. Violet Dutra moved and Terri Torres seconded to accept the minutes with the corrections. Motion carried.
REPORTS -
TREASURER’S REPORT By Terri Torres
Bank balances: (March 31, 2009)
General Chapter Savings $ 9,849.60
General Chapter Checking $ 543.18
Total Chapter funds $10,392.78
Museum Savings $21,117.49
Museum Checking $ 5,667.51
Museum Equipment CD $11,834.92 (due 3/16/10, div. rate 4.160%)
Museum Building/Misc CD $44,225.44 (due 2/15/09, div. rate 1.50%)
Total Museum $82,845.36
Bill to be paid out of Chapter funds: Deposits to be made to Chapter Funds:
Stamps = $167.50 Membership = $30
March Mailer = $11.99 iGive.com = $26.10
April Newsletter = approx. $90
Deposits to be made to Museum Fund:
Ad money = $200
Anita received money for 2 books and for memberships from Beverly Engkabo. Anita used 43 postage stamps to mail letters to former members to renew their memberships. She gave Mel LaGasca 30 calendars (2009) for the Golf Tournament and the money for purchasing these is coming out of the Museum Fund as a marketing expense.
MEMBERSHIP REPORTBy Violet Dutra
Family -- 49 Seniors -- 67 Individuals -- 18 Students -- 2
Total members -- 136
Sympathy cards were sent to Rev. Justo Andres on the passing of his wife Nancy, to Ray & Josie Paular on the passing of Josie’s sister, Connie Espineda Bilar, and to Pete Jamero on the passing of his wife Terri.
ACTIVITIES COMMITTEE REPORT by Violet Dutra & Mary Louise Lopez
The China Palace Restaurant has been reserved for the luncheon awards event on Oct. 17. The deposit of $100 has been paid.. Violet asked David Yip if we can substitute vegetables and other items on the menu as last time and he agreed. Mary Louise is working on prizes for May and October, and would appreciate donations for the door and raffle prizes as in the past We are waiting for nominations of awardees, deadline is July 1, 2009. Leatrice Perez is nominating Mel Suguitan and Mel LaGasca is nominating Eugene Tibon.
EDUCATION/EXHIBIT -- by Anita Bautista, President FANHS Stockton Chapter
On March 22nd some members of FANHS Stockton Chapter and the Little Manila Foundation met with 52 students from U.C. Davis and SF State College at the Daguhoy Lodge to tour Little Manila and then listen to some stories of our history. The members participating were Terri Torres, Anita Bautista, Violet Dutra, Albert Juanitas, Rossi Munar Chin, Addie Suguitan, Tony Somera and Dawn Mabalon.
For the P.L.A.Y. Multi -cultural Arts Network event on Saturday, May 9, 2009, Anita said that Lorenzo Romano is setting up the display for Little Manila and will help set up our display, which will include a few panels, a map of the Philippines, a Philippine Dress and a man’s Barong Tagalog. FANHS will have a table for information.
Anita Bautista was interviewed by Vivian Dockey, a student at San Joaquin Delta College, for a documentary. Anita mentioned that she has been attending to all the displays for events and exhibits. Virgie Melear is still listed as part of the committee, but hasn’t been able to help for quite a long time. It was suggested that Anita should ask Virgie if she still wants to be a part of the Education Committee and if she will be able to participate.
HISTORIANS & AWARDS COMMITTEE – by Moreno & Deanna Balantac
Deanna reported nothing new has been received to be added and the album will be at the Golf event.
OLD BUSINESS
We still do not have a COLLECTIONS chairman.
Trustees Meeting 2009 in Stockton -- For July 25-26-27, 2009, Sat., Sun., Mon. Mel has reserved the Filipino Plaza Social hall and has gotten room information from the Howard Johnson Motel. He said that we need chairpersons to arrange for food, someone for the tour and also for entertainment. Mel has put together a packet of handouts containing a map of Stockton, brochure about the Filipino Plaza, and a magazine about the City of Stockton, which he will mail with a letter to all the Trustees Terri will email the Trustees and the Chapter presidents a “heads up” regarding the dates, so they can make their travel arrangements.
Discussion on 2011/ 2012 National Conference – After some discussion on whether we would plan a conference for 2011 or 2012, it was decided that before we can plan for it, we would need guidelines and manpower, which we do not have. Violet Dutra asked about the guidelines for doing a conference. Mel mentioned that from National, Dorothy Cordova, helps a lot in the planning of a conference and she does much of the work long distance. He previously suggested that it would be a good idea if we did a dry run if we plan to do a conference. The majority agreed that to do one at this time for 2011 or 2012 is a bit too late. So Mel offered to write a letter to National Headquarters to definitely state that we will not hold a conference for 2011 or 2012, but to keep Stockton in mind for a future time.
On the mandatory Insurance for storage units, Mel will check with the Storage unit if the $9.00 for insurance is included in the payments due in May and June (2 units) or is it to be paid separately. It was discussed whether we should look for one larger unit to store what we have in the 2 units and to find a Storage place that has updated security monitors. After discussing what dates for the move and manpower would be available, it was decided that the move probably would not happen for a year. We would need to decide on a new place, get students to help, take inventory, purge and eliminate unnecessary or immaterial items, etc., and get a truck or trailer and extra manpower. We would need to have more time to plan for this.
Complimentary meals for volunteers- Terri Torres asked if we had discussed and accepted the policy she wrote on Complimentary meals. We discussed the policy and all agreed it was well written. One question arose as to how the determination is made as to who merits the complimentary meal if a volunteer puts in very minimal time on a project or an event. Deanna Balantac moved to accept the policy as written and let the Coordinator of the event decide who receives the complimentary meal. Leatrice Perez seconded it. Motion carried.
Filipino Federation Brick - Violet Dutra moved to not do this at this time since we do not have any information on it. Moreno Balantac seconded it. Motion carried.
Our Own LOGO for FANHS, STOCKTON CHAPTER. – Moreno Balantac moved to accept and use the National FANHS logo and just add our name, Stockton Chapter under it. Terri seconded it and she will email Trustee President Joan May Cordova of our decision, and to get her approval. Motion carried.
NEW BUSINESS
Fund Raiser – Rossi Chin presented, as a fund raiser, chocolate covered apples on a stick to sell for about $3.00 or $3.50 at the May 9 Golf Tournament Picnic. She said she could buy about $40.00 worth of apples and ingredients. Mel suggested that for this year, it be included as part of the picnic meal, at no additional cost to the picnickers. If well received, we could later use them as a fundraiser. Deanna moved to allot Rossi the budget of $40.00. Mel seconded it. Motion carried.
Meeting adjourned at 12:15 p.m. Museum meeting immediately followed.
Next Chapter meeting will be May 2, 2009, at 10:00 a.m. at DAMERON HOSPITAL ANNEX –NE corner Lincoln & Acacia Streets.
Please renew your membership dues for 2009 – Check your mailing label!