FANHS Stockton Chapter Meeting Minutes for December 16, 2006
By Terri Torres, President
Meeting was held at the home of Mel and Gail LaGasca in Tracy. It was a Christmas party/potluck and a brief meeting. Those in attendance were Virgie Melear, Anita Bautista, Violet Dutra, Terri Torres, Maria Vea, Frank LaGasca, Mary Louise Lopez, Fran Tibon-Estoista, Andy Estoista, Aileen Boyer, Felomina and Ernie Hufana, Eudosia Juanitas, Ana Marcelo and guests Evelyn Tolbert, Marissa Aroy (PBS), and Mona Lisa Yungchenko (Filipinas Magazine).
Evelyn Tolbert (Tracy City Council Woman) and Sacramento FANHS member Ana Marcelo were our two speakers for the day.
Evelyn Tolbert spoke first and gave a very interesting talk about her family genealogical research regarding the plantation where her ancestors were kept as slaves. She explained how she was able to make contact with the descendants of the family who had “owned” her great grandfather back in the 1800s on a plantation in Texas. She was able to meet with them and showed us photographs and an article that she wrote about her experience.
Ana Marcelo also gave an interesting talk about her recent presentation about Ilocanos and “nakem” at the Nakem Centennial Conference in Hawaii. She explained the migration patterns of Ilocanos and the meaning of “nakem”. Nakem means a lot of things, a concept of consciousness, the seat of moral in an individual, etc. See more about the conference at: http://philippinesonline.org/nakem/nakem_meaning.htm.
After the two speakers, there was a brief meeting. Terri Torres spoke briefly about the 2006 expenses for the chapter and the budgets for 2007. All reports will be included in this month’s mailer.
Mel LaGasca gave a brief update on the golf tournament – golf course is booked and plans are on track. Terri Torres reported that she and Violet had bulk mailed out 455 golf registration forms and 252 sponsor/donor letters in November and have already received four responses for advertising. Mel also stated that Little Manila was making plans for upgrading the Mariposa Hotel and once it was done, we would look into renting space for the Museum. Mel also remarked that he had received an email from Rudy Torres, an architect from the Bay area, who would like to help out on the Museum project. Mel will keep us informed regarding that process.
Virgie Melear updated us all on the library exhibits and said she needed help to take down the Chavez library display and to put up the Angelou library display. Anita Bautista and Terri Torres will help her.
Terri reported that she got another email from Kimberly Bliss, the writer who wants to interview us regarding the Stockton Filipino experience. She will be able to come to our February meeting.
Terri stated that it would not be necessary to have a January chapter meeting. If anything does come up, it can be emailed out or an officer meeting might be all that’s necessary.
Terri reported that all the 500 Filipino American History calendars made for 2007 were sold. She is waiting for a report from Dillon Delvo regarding the final figures of this fundraiser. Terri also reminded every one regarding submissions for the Pinoy Cookbook and passed out forms for those who didn’t already have one.
Terri reported that she hasn’t heard from Patrick Johnston yet and will keep trying to contact him to give him his trophy regarding the “Untold Triumph” movie.
Terri introduced Marissa Aroy, who is working with PBS’ David Hosely. We had met with Mr. Hosely in April to discuss a TV documentary about Stockton Filipinos. Marissa will be in charge of the filming of that documentary. She briefly explained the time line that she wants to try – reasons for Filipinos coming to America, to California, to Stockton, the reasons they stayed, and the current situation regarding the plight of Little Manila – all this to fit into 26 minutes. The episode will be part of PBS’ “View Finders” series to air on May 2, 2007. Marissa will contact us in January to set up interview schedules, etc.
The minutes from November were approved. The meeting was adjourned close to 6pm. We all thanked Mel and Gail for the use of their home. Next meeting will be February 3, 2007 at Dameron Hospital, at 10AM.
MEMBERSHIP REPORT (no change from November)
By Violet Dutra
Family - 69 Seniors - 71 Individuals - 19 Students – 7 Total members - 166
Sympathy cards sent to Dick Teczon and family, Grace Barzaga and family, and Fernando Saldevar and family. “Get-well” cards were sent to Carmen Saldevar and Sue Mangrobang.
Membership Dues Received for 2006
Seniors 50 x $5 = $250 Family 7 x $30 = 210
1 x $10 = 10 Lifetime family 1 x $275 = 275
1 x $15 = 15 Individual 11 x $25 = 275
Student 5 x $5 = 25 Lifetime Inv 1 x $250= 250
Total memberships for 2006 = $1,310 1/3 goes to National FANHS = $436.67
Expenses for 2006 Budget for 2007
New Membership Packets (15) New Membership Packets (20)
Printing = $ 3.60 Printing = $ 4.80
Envelopes = 1.50 Envelopes = 2.00
Postage = $13.68 (average 91¢ a packet) Postage = 20.00
Renewals of membership (membership card, envelope, postage) Renewals of membership
62 x 39¢ = $24.18 80 x 39¢ = 31.20
Sympathy & Get Well Cards Sympathy & Get Well Cards
Cards = donated Cards = 20.00
Postage = $ 6.63 Postage = 8.00
Total = $49.59 Total for 2007 =$86.00
ACTIVITIES COMMITTEE REPORT
By Violet Dutra and Mary Louise Lopez
Final Report for October 21, 2006:
Income $3,582.00
Expenses $1,827.05 (not included $171.24 donation for plaques)
Profit $1,754.95 for chapter operating expenses
Expenses for 2006
August Polynesian Night = $2,370.20 (for Museum fund)
October Awards event = $1,827.05 (for General fund)
Total Expenses = $4,197.25
Budget for 2007 October Awards event = $2500
STORAGE UNITS (COLLECTIONS COMMITTEE)
We have two storage units for our archives – we pay by the year to get one month free. Next payment is due May 2007 for one and June 2007 for the second one. We had to pay late charges in 2006.
Expense for 2006/2007 = Two storage units, plus late charges = $ 2,281.00
Budget for 2007/2008
$59 x 11 = $649
$69 x 11 = $759
Total = $1,408
HISTORIAN REPORT
By Deanna and Moreno Balantac
The Stockton FANHS Chapter Photo Album with photos and articles taken by and received from Chapter members has been continually updated throughout the year. It contains events and activities that the membership has participated in and is available for review by the members at each regular meeting.
Expenses for 2006 (through 12/16/06)
Film, photo processing, pages, misc. office supplies = $60
[The Balantacs are donating the above amount to the chapter for 2006]
Budget for 2007 = $75
SUMMARY OF MONTHLY MAILERS SUMMARY OF NEWSLETTERS
By Terri Torres
Expenses Before December mailer: Xeroxing $321.41
Xeroxing $164.04 Labels 5.28 (donated)
Labels 6.60 (donated) Paper .29 (donated)
Paper .57 (donated) Postage $293.82
Postage $276.12 Total 4 issues $620.80
Total 11 mths $447.33 Approx per FANHS people (avg. 220) = $2.82
Approx for December an additional $52
Approx for year = $500
Approx per members w/o email (avg. 70) = $7.14
Average cost per person for mailers & newsletters = $9.96
Budget for mailers and newsletters for 2007 = $1150
SUMMARY OF MAILING LISTS TO OFFICERS
By Terri Torres
Expenses for 2006
Xeroxing $6.43 Ink for Printer = $29.82
Paper .29 (donated) $29.82 (donated)
Total for lists $6.72 $59.64
Ink used for mailers, newsletters, golf letters, mailing lists, various letters and misc.
Budget for 2007 = $60
TREASURER’S REPORT
By Violet Dutra
Bank Statement as of 11/30/06 (no change from November report)
General Savings $5,621.68
General Checking $1,527.60 Total General = $7,149.28
Museum Savings $5,578.56
Museum Checking 729.51
Museum Equipment CD $10,757.56
Museum Building/Misc CD $40,551.31
Total Museum $57,616.94
General Checking—checks not yet cashed totaling $528.77
Museum Checking—checks not yet cashed totaling $458.78
Expenses for 2006 – Receipts & correspondence postage = $7.80
Reports (printing) = .40
Total expenses = $8.20
[This does not include the cost of receipt books, which was expensed in 2004]
Budget for 2007 – Receipts, correspondence postage, report printing = $12
Postage and Stamps in 2006 = 437.96
This is counting rolls of stamps and postage paid separate from any bulk mailing. This amount includes what was used for the newsletters, monthly mailers, membership, etc.
PARTIAL SUMMARY OF 2006 EXPENSES AND 2007 BUDGET
Expenses Budget
Treasurer
Printing, postage, correspondence = $ 8.20 $ 12.00
Stamps, postage = $ 437.96 $ 600.00
Activities
August event and October event = $ 4,197.25 $ 2,500.00
Membership
Packets, renewals, greeting cards = $ 49.59 $ 86.00
Membership paid to National = $ 436.67 $ 600.00
Mailing lists for officers = $ 6.72 $ 7.00
MonthlyMailers
Printing, postage, labels, paper = $ 500.00 $ 500.00
Newsletters
Printing, postage, labels, paper = $ 620.80 $ 650.00
Storage
Two storage units, plus late charges = $ 2,281.00 $ 1,408.00 without late charges
June/July 2005 to May/June 2006 June/July 2007 to May/June 2008
Ink for Terri’s Printer = $ 59.64 $ 60.00
Half of the cost was donated
Totals = $8,597.83 $ 6,423.00
[Postage is double counted in some instances, includes donated amounts]
PARTIAL SUMMARY OF INCOME FOR 2006 AND BUDGET FOR 2007
Income at beginning of 2006 (1/31/06 bank statement) End of 2006 (12/14/06 statement)
General Savings = $ 63.20 $ 5,721.68
Checking = $ 4,610.62 $ 998.83
Totals = $ 4,673.82 $ 6,720.51 increase of $2,046.69
Museum Checking = $18,168.14 $ 5,828.56
Museum Savings = $ 145.99 $ 270.73
Totals = $18,314.13 $ 6,099.29 decrease of $12,214.84
($12,000 was transferred into Museum CD)
Museum CD = $19,946.21 $40,551.31
Equipment CD = $10,485.18 $10,757.56
Totals = $30,431.39 $51,308.87 increase of $20,877.48
($12,000 was transferred from Museum checking account)
Still need reports from the Exhibit Committee, Secretary, Museum Committee, and anyone else who has expenses to report.