Stockton Chapter Meeting Minutes for February 2, 2008
By Terri Torres
Call to order
President Anita Bautista called the meeting to order at 10:35AM. Meeting was held in the cafeteria of Dameron Hospital since the regular meeting room (room B) was occupied. Mel LaGasca will check into getting the meeting place moved to another place since room B will be occupied by the hospital for the rest of 2008.
Also in attendance were Terri Torres, Violet Dutra, Deanna and Moreno Balantac, Maria Vea, Luvin and Susan Bambico, and Mel LaGasca.
The following information was passed around:
FANHS Sonoma County Chapter’s Winter newsletter
Christmas cards from the Financial Center Credit Union and Astrid Antaran
Stockton Public Library’s “Let’s Connect!” newspaper for Jan/Feb 2008
Extra copies of Stockton FANHS Chapter’s directory, January 2008 newsletter and membership forms
Acceptance of Minutes
Minutes for December 8, 2007 were accepted as corrected – the display at the Tracy Library for December was called “Pearl Harbor Remembered”.
Reports
Treasurer – Terri Torres
Bank balances: (December 31, 2007/January 31, 2008))
General Chapter Savings $8,531.36
General Chapter Checking $ 287.90
Museum Savings $10,315.16 (12/31/07)
Museum Checking 835.87
Museum Equipment CD $11,353.84
Museum Building/Misc CD $42,850.66
Total Museum $65,355.53
Bills paid in January –
Violet Dutra for $65.12 out of General Chapter Checking for 2007 expenses:
1 roll of stamps and mailing membership packets = $41.58
Dec. monthly mailer Xeroxing = $15.44
5 Wreaths for Anita = $8.09
Violet Dutra for $242.98 out of Museum Checking for 2007 expenses:
Two external hard drives for photos collected for Arcadia book
Violet Dutra for $162.48 out of General Chapter checking for 2008 expenses:
Newsletter printing (200 sets) = $72.36
Jan. mailer printing (65 sets) = $6.32
2 rolls stamps and 1 mailer/newsletter to the Philippines: $83.80
Annual 1099 tax interest forms for 2007 for our two bank accounts were sent to National FANHS for their tax records.
Membership -- Violet Dutra
Family - 63 Seniors - 73 Individuals - 17 Students - 5
Total members - 158 (includes two renewals)
Condolences were sent to Leatrice Perez on the passing of husband and chapter member, Frank Perez and to the family of chapter member Frank Tibon. A Get Well note was sent to member Richard Benitez in the Philippines (with his newsletter).
Annual membership assessment for 2007 of $100 was sent to National FANHS. Mel LaGasca, as a Trustee of FANHS, explained the rationale behind the Trustees’ decisions to assess each chapter an additional amount over and above the regular 1/3-membership dues sent to National – the assessment will be used to fund National projects, such as the Museum, Archives, Library and the office.
Collections – still need someone to take ownership of this committee. Anita Bautista gave the extra sets of keys to the storage units to Mel and Terri. An inventory of the two units needs to be done soon because of the upcoming possibility of actually moving into a building for the museum. (See Museum meeting notes.)
Activities Committee -- Violet Dutra and Mary Louise Lopez
9th Annual Awards Recognition Luncheon, Oct. 18, 2008 – A few members went to the Mekong Harbor Restaurant to check their facilities and food/menu as a possible place for the October event. Below is the comparison chart between it and China Palace Restaurant:
Location: China Palace Mekong Harbor
5052 West Lane 4555 N Pershing Ave
Menu: Egg Flower Soup Chicken Corn Soup
Sweet & Sour Pork Sweet & Sour Pork
Fried Garlic Chicken Fried Crispy Chicken
Chicken Chow Mein Chicken Chow Mein
Mixed Vegetables Tofu w/mixed vegetables
Steamed Rice Steamed Rice
Roast Peanuts (snack)
Hot Tea, Water Hot Tea, Water, 2 bottles soda/table
Other: Sound system
Costs: $85/table of 10 $138/table of 10
6.80/tax 8% 11.04/tax of 8%
12.75/tips 15% 20.70/tips 15%
$5/1 bottle soda/table
Totals: $109.55/table $169.74/table
Which location should we select? Tickets would be $30 per person – China Palace profit $20.04/person versus Mekong Harbor profit $13.03/person. Added costs to China Palace could be sound system, which would reduce profit. After much discussion, the China Palace was chosen again, because of the costs involved. It was also decided that soda would not have to be bought, since there was a lot left over at last year’s luncheon. It was reminded that July 1st is the deadline for nominations for the awards.
Deanna and Moreno Balantac turned in their report of the expenses incurred for the 2007 awards –
Awards with engraving = $161.62
Phone, postage, folders, etc. = $15.00
Total expenses = $176.62 – which they donate to Stockton FANHS
They also thanked the members who nominated candidates and adhered to the deadlines, and thanks to Anita Bautista, Terri Torres, Violet Dutra, and Mary Louise Lopez, and the others who worked on the event.
Education/Exhibit – Virginia Melear and Anita Bautista
Anita reported that Virgie is checking with libraries in the area for possible locations for exhibits for 2008. Mel LaGasca brought in the San Joaquin Historic Museum News & Notes flyer for Jan. 2008, which contained “thanks” to FANHS for participating in the 2007 Festival of Trees. Mel will make copies for the Historians.
Historians – Moreno and Deanna Balantac
The Balantacs turned in their expense report for 2007 – supplies, photo processing, binder, etc. of $60 – and donated the amount to the chapter. They brought in the new photo album for 2008 and also the photos from the Christmas 2007 party to include in the 2007 binder, which Anita has. The Historians made a standing request for any photographs or news articles pertaining to FANHS that others come across throughout the year.
Old Business
Filipino-American History 2008 calendars – Terri reported that Dillon Delvo said that Little Manila Foundation only has 175 calendars left out of 1,000 and Anita reported that we have 5 left to sell. Anita also reported that Dillon said to lower the price of the calendars to $15, instead of $18, since it is now February 2008. Shipping will still be $3.
“Filipinos in Stockton” Arcadia Book – Terri reported that she, Anita, Mel, and Violet met with Dillon Delvo and Elena Mangahas on January 30th to discuss the book launch and the ordering/selling of the books.
Ordering/selling of books – Dillon suggested that each group (Little Manila Foundation and Stockton FANHS) buy their own books and sell their own books and keep the profits of the books they sell instead of one group keeping track of everything (like the history calendars) and splitting the costs/profits later. LMF will be submitting a bill of the expenses already incurred from the collecting of photos, etc., so that our chapter can pay its share of the expenses. It was suggested to buy from 500 to 1,000 books at the publishers’ discount price of $10 a book. The book can then be sold at its cover price of $20. A profit of $10 will be made on each book. Each group would get that profit from the books they sold. Any profits from books sold at the bookstores would go through Arcadia Publishing first and each of our groups would only get a slight percentage of the profits. So it is better for people to buy the books from one of our groups first before the bookstores.
Book launch – Elena reported that they were able to book the lobby of the historic Hotel Stockton on Weber St. for the event – February 24th, from 1PM to 6PM. Details for the program of the day still need to be organized – refreshments (it is hoped that area restaurants will donate finger food), speakers, press releases, etc. – Elena and Addie Suguitan are working on details and will let us know. Arcadia Publishing will be providing flyers to announce the book, so we are waiting for them.
It was suggested that all the expenses of that day be split between LMF and Stockton FANHS, as well as the profits made on that day from the sale of the books. Then, whatever books are left over, will be split between the two groups to sell on their own/to keep the profits on their own.
After a lot of discussion at our chapter meeting, it was voted upon and passed, to purchase 500 books for the chapter to sell – or half of whatever books are left after the book launching event, but not more than 500 books. The money would come out of the Museum Fund, as the profits will be turned back into the Museum Fund. Terri will email Dawn Mabalon and Dillon the chapter’s decision.
Terri will also email members an advanced notice of the book launch details and request members to seek food donations for the event.
New Business
Mel was contacted by the Central Valley FANHS regarding having some kind of mini history conference in October in Merced. Mel and Anita will find out more information about this project.
Meeting was adjourned at 11:55am. Next meeting will be Saturday, March 1, 2008. Tentatively at Dameron Hospital Annex, but more information is needed.