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By Terri Torres
By Terri Torres
Meeting began at 12:25PM
Joan May Cordova stated that the Fundraising Committee of the National Office (made up of various Trustees) have formulated a plan where any funds raised by them would be split 40% Natl. Archives, 30% Natl. Museum, and 30% Natl. Office.
The Weber St. building was discussed – there are several things that would need to be fixed/upgraded before we would deem it viable for us to use as a temporary Museum space – mainly the bathroom and having the place handicap accessible. We were also reminded that whenever we decide to start paying rent at a facility for the Museum, that the National Office and Trustees would have to be consulted first, for their approval.
Accountant – Terri spoke with Lailani Chan at the Carlos Bulosan symposium, and she hasn’t had a chance to go over the information that Terri had sent her in September. She will go over it and get back to Mel LaGasca, probably in November.
List of Museum Volunteer Positions – list was sent to all Stockton FANHS members and to FANHS Chapters and Trustees. No one has replied yet. Mel will work on refining the positions.
2009 Golf Tourney -- Mel has reserved the same picnic area at Micke Grove for next year’s golf tourney and family picnic. The date will be May 9, 2009. He will be reserving the Micke Grove golf course soon. We will set a meeting in November to begin sending out letters/flyers to everyone.
Meeting adjourned at 1:30PM
Progress Report/Action Items
Mel LaGasca Chairperson
[Notes from Sept. 6th meeting in brackets & italics by Terri Torres]
I. The Building.
The 522 E. Weber Street building is currently occupied by the Little Manila Foundation and the FANHS National Museum has an option to rent space there. [We still need to decide if the Museum Fund can warrant a monthly expense for rent and other expenses incurred in renting a building.]
II. Action Items/Suggestions:
1. Hire an Accountant to work with our FANHS Treasurer. Need to create profit/loss statements, balance sheets and an annual simple audit for FANHS National Office. Lailani Chan interviewed 8/28/08 and a final hiring decision will be made in October 08. [Terri Torres will send a list of income & expenses for 2008 to Lailani for her review. Then Lailani will determine how much she would charge to do our accounting. Lailani will let us know by our October meeting.]
2. Alaska 2008 FANHS Conference:
(a) Seven FANHS National Trustees signed up to serve on the Museum Board of Directors. I plan to write a welcome letter and find out what commitment they are willing to make.
(b) A list of six Museum Volunteer Coordinator positions is being circulated starting in September 2008 and will continue to circulate until most of the key positions are filled. The plan is that each of six positions have the potential to become full or part time paid positions. [See attached list.]
3. Createa FANHS National Museum Docent Committee to support the new Board of Directors and the new part time Executive Director. Duties of the Docent Committee would be to formalize the committee with a set of Bylaws, Officers, Members and Sub-Committees. The Activities Coordinator will develop a Docent/Volunteer Committee.
4. Start the 4th Annual FANHS National Museum Golf & Picnic process in motion. Notify Sac/Delta, Central Valley and Stockton on the Picnic & Golf follow up meeting sharing a lessons-learned. Call a meeting possibly in early November. [It was suggested to start planning earlier, in October, for the golf tourney, so sponsorship/donor letters could be sent out before the end of the year. Mel reserved Micke Grove again for the tournament and the picnic. Date will be May 9, 2009.]
5. Prepare a Business Plan and Market Plan for the use of the Mariposa Hotel or for any rental, leased or purchased space. [To be discussed with Trustees and Little Manila Foundation in the future.]
6. Recruit technical support regarding the construction issues of a new building. I’m currently working with a Filipino Architect name Lloyd Rolle who works for Fresno County. He was raised in Stockton. He is currently working on conceptual drawing for the Museum brochure. [Trustee Ron Buenaventura will work with Mel on a new Museum brochure, incorporating Lloyd’s designs. A draft has already been designed.]
III. Prepare for 2009 Trustee Meeting in Stockton or Jackson Rancheria Conference facility and for the 14th Bi-Annual FANHS National Conference in 2012, which coincides with the final payment of the Filipino Center Plaza on September 2012 and the twenty year anniversary of Stockton FANHS. [As discussed in our chapter meeting – Mel will contact Jackson Rancheria for conference material, plus he will email Trustees and the National Office to determine a date for the 2009 meeting. We need to set a budget for the 2009 meeting. Regarding the 2012 Conference – Mel is going to request from National a written statement stating the conference will be in Stockton for 2012. We are also waiting to hear from Sacramento Chpt and the Central Valley Chpt as to whether they’ll be able to help with the 2012 conference. They will let us know after their September meetings.]
By Terri Torres
Anita Bautista called the meeting to order at 11:45AM, at the Dameron Hospital Annex building. Also in attendance were Moreno Balantac, Deanna Balantac, Terri Torres, and Leatrice Perez
GOLF TOURNAMENT:
Mel had email that there were over 40 golfers, so far, and several sponsors (Jackson Casino, $5000, Porto of Stockton, $1000, eight hole sponsors at $200 each, Picnic Sponsor at $300) and several advertisers totaling $900 so far. Terri is handling the souvenir booklet and passed a draft around for ideas. It was decided to include Anita's “Zoot Suit” article with photographs. Mel stated that the trophies, banners, and signs had been ordered and received. Mel also requested to have a final golf-planning meeting on Wednesday, May 7, at his home in Tracy.
PICNIC:
Mel has gotten the food to be catered by TIPANAN, with supplemental food (hot dogs, hot links, snacks, etc.) to be handled by Anthony Engkabo who will BBQ at the picnic. Mel is also requesting from Dillon Delvo to have some of Dillon's students help at the picnic. Final plans will be reviewed on May 7th at Mel's home.
Meeting adjourned at 12:10PM.
By Terri Torres
Mel LaGasca called the meeting to order at 11:07AM, at the Dameron Hospital Annex building. Also in attendance were Anita Bautista, Moreno Balantac, Deanna Balantac, Violet Dutra, Terri Torres, Leatrice Perez, Buster Villa, and Maria Vea.
Golf Tournament:
Mel announced that Jackson Rancheria came in as “underwriter” for $5,000.
There are six hole sponsors at $200 each: Black Oak Casino, Financial Center Credit Union, Nena Teves Calica, Moreno & Deanna Balantac, Gary Giovanetti, and Anita Bautista & Family.
There are four paid business card advertisers at $25 each: Judith Buethe, Costa Realty, Jamison Boyer, Fran Tibon Estoista.
There is one ½-page advertisement – Gary Giovanetti – and two promised ½-page ads – East Bay FANHS and AFAE – at $50 each.
There are two paid full-page ads – Philippine Center in SF and National FANHS Pinoy Archives and one promised ad – chiropractors of Dr. Lee’s office – at $100 each.
There is one promised inside-front-cover ad at $150 for Dr. Lee, Chiropractor.
There are four paid golfers and four golfers included in Jackson Rancheria’s donation.
Two picnic reservations have been turned in.
Mel is going to send another request to Port of Stockton. His packets include the Arcadia book, the PBS documentary, and the 2008 Fil-Am history calendar. He has asked them to also be an underwriter, from $2000 to $5000.
Expenses so far consist of deposit of $300 to the golf course, $120 deposit to Micke Grove for picnic area, golf balls (32 sleeves) for “goody bags” of $64.65, packets to Jackson Rancheria, Port of Stockton, and Black Oak Casino of $142.80 (video, book, calendar, postage), and $168.30 for postage/Xeroxing of letters/flyers/registration forms to mailing list.
Mel states that the trophies will cost about $400, which includes 2 more trophies this year for seniors. Signs and banners will cost about $1000 (some signs from previous years can be reused). Mel has to order everything within the next week, in order for items to be back and checked in time for the tournament.
Mel has collected several items for the golfers’ goody-bags, including items Anita and Terri received from Kaiser at the Weston Ranch High School health fair.
Mel still has a few hats left from last year’s golf tournament – they cost $11/each and we sold them for $15 and $20, or gave them out as a “marketing” device. It was decided to wait until next year’s tourney to order more.
Buster suggested a golf course, Lockeford Springs, for next year. Mel will check into it.
Picnic:
Mel stated that the other area chapters aren’t able to participate this year, but individuals from the chapters are willing to volunteer to help us out. It was moved/seconded/passed that all proceeds from the golf tournament, picnic, and our chapter FANHSing table go into the Museum Fund since our October Awards event goes toward our chapter expenses.
Terri Torres checked with five different BBQ caterers on menu and price for the picnic. Mel stated we have a $900 budget to work with for approximately 120 people ($7.50/person). The BBQ places charge on average $12/person. Suggestions were to have more fruits and vegetables at the picnic. Most liked the idea of a BBQ for the picnic – steaks, pasta, rice, hot dogs, links, beans, fruits, salads – Mel will check to see if he can get a crew together to do the BBQing. Otherwise, we will go with a caterer – either Filipino food or a mix with BBQ.
Mel passed around a sign-up sheet of duties. Members are encouraged to help out at the event.
Violet and Terri will do picnic registration. The Balantacs will take care of the exhibits. Anita Bautista and Mary Louise Lopez will take care of the FANHSing/white elephant table. Mary Louise will also take care of the raffle prizes, but will need help in selling tickets at the event. Depending upon how the food is handled, we might need servers, cooks, pot washers, etc., to help.
Other chapters are invited to have their own FANHSing or white elephant tables at the event, in which they get to keep the funds for their chapters.
Mel will hold weekly meetings at Anita’s home until the tournament is over. Terri will email members, in case anyone wants to help out.
MUSEUM BUSINESS – Mel hasn’t heard any recent news from Little Manila regarding the building space on Weber Street. Mel had already explained to Dillon Delvo, at the book launch on Feb. 24th, that we were not ready yet to sign any kind of a lease – we still had to check with National FANHS, and we feel there are still things at the building that need to be fixed up. Mel and Anita have been collecting office furniture (chair, file cabinets, etc.) that we can use in the building.
Mel suggested that we select “volunteer” officers for the Museum as soon as possible. He is still looking into hiring an outside accountant to go over our books, maybe at $80/month.
Mel will be attending a UOP class about non-profits on April 21st and will report back to us.
Buster suggested that a status report about the Museum go on any correspondence that Mel sends out – to keep people informed about where we are on the progress of the Museum. Mel will draft that report.
Meeting adjourned at 12:10PM. Next meeting will be announced for the coming week.
By Terri Torres
Meeting began at 12:40PM inside the Dameron Hospital cafeteria. Members present were Anita Bautista, Moreno Balantac, Deanna Balantac, Mel LaGasca, Violet Dutra, Terri Torres, and Leatrice Perez.
Mel stated that we will be meeting regularly on Thursdays at Anita Bautista’s home to discuss the golf tournament and Museum business, and thanked her for the usage.
Golf Tournament and Picnic: Mel met with Fran Tibon-Estoista (Sacramento Chpt) and Bob Luna (Central Valley Chpt) at the Arcadia book signing and gave them a proposal for the golf tournament picnic – if other chapters participate in planning and running the picnic, those chapters could divide the picnic profits between them. Mel’s proposal was a packet that also contained photos of the park, maps, etc. Both Fran and Bob need to present it to their chapters, and their meetings are on March 13. They will let Mel know after that time.
Mel talked with Tony Somera, and he or Costco will donate plates, cups, silverware, etc. for the picnic. Mel is checking with Anheiser Busch to see if they can donate sodas and beer. Mel also will ask his brother Frank, to donate his DJ skills. Deanna Balantac will ask her daughter about borrowing a karaoke machine also.
Moreno Balantac will take charge of the exhibits/displays for the picnic.
Volunteers for that day (May 10), golf and picnic, will have to work at least 2 hours to qualify for a free meal at the picnic. Sign-up sheets will be used to keep track of volunteers and their time. Each chapter who participates will need to have some of their members be volunteers. Mel already has volunteers from the Fil-Am Lions to help at the golf tournament, but needs more help. He also has been getting help from Andy Estoista, and Letty Perez said she would volunteer for that day.
Picnic will begin at 11AM (set-up at 9AM), snack food at 10AM, possibly hot dogs and hamburgers, lunch served around noon, golfing awards given out about 1:30pm. Anyone wearing a designated wristband will be able to eat at the picnic -- golfers, volunteers, picnic-only people – will each have a different color wristband. There will also be a “white elephant” table, which will go toward chapter expenses – and each chapter who participates can have their own table.
Raffle proceeds at the picnic still need to be discussed – if other chapters participate, they will also need to contribute to the raffle prizes to share in the profits. Or, it could be decided that all raffle proceeds go toward the Museum Fund.
Food concerns were discussed – food poisoning, cost, amount of work involved, type of food to serve – potluck, catered, BBQ wagon, etc. Once we hear from the other chapters, more can be decided.
The picnic area is across from the carnival ride area, and a wristband can be bought at a discount value for all day rides.
Sponsors/Advertisers – So far, Mel stated there were four hold/tee sponsors at $200/each, two business card advertisers at $25/each, one golfer at $95, and four picnic people. Mel has sent in donor/sponsor applications to Black Oak Casino for $5000 and Jackson Rancheria for $1000. He hasn’t heard back from either one yet.
Museum Building – Mel is waiting to hear from Dillon Delvo regarding the building space at 522 E Weber St. Mel has a list of issues to present to Dillon and to the building owner, Mike Sarimsakci – such as fixing the bathroom, parking spaces, fixing the floor, drinkable water, asbestos, etc.
A discussion followed regarding the possibility of finding other space in area buildings – how much would they charge? Anita and Mel will check out how much rent is at other buildings, including the Filipino Plaza and the Federation Building.
Mel had a list of job descriptions needed for the Museum – non-paid positions – and a list of items to budget for, including utilities, rent, insurance, maintenance, etc.
Discussion followed regarding obtaining funds through grant writing, fundraisers, selling items in the Museum, membership to the Museum, etc.
Mel has signed a no-cost MOU with the Filipino Architects Engineers of Central California (FAECC.org) in Fresno – Lloyd Rolle. Lloyd will help with the planning of the space of the Museum – designs, renderings, etc.
Meeting ended at 2:20PM
Mel wants to meet on Thursday, March 6, at Anita’s, and every Thursday until the golf tournament.
Updates:
Golf Tournament & Picnic – have another $25-business card advertiser. Mel will hear from Black Oak Casino after March 10th. Picnic space needs to be planned out – food placement, chapter tables, displays, etc. Mel has checked into the cost of the golf trophies, banners, hole-in-one prizes, etc., and will try to get banners without dates so they can be reused. Amusement park wristband is $16 for all-day rides (11am to 6pm). Picnic could be from 11am to 4pm (set-up at 9am). Awards ceremony will probably take 30 to 40 minutes. Entertainment could be 15 to 20 minutes – maybe dancers. The advertisement for the Bahala Na souvenir book was approved and Terri will mail/email it out to Bahala Na.
Arcadia Book – If 2nd printing, corrections need to be made. Terri heard from Dawn Mabalon, and Dawn suggested that all the books sold at the Alaska conference should come from our chapter inventory and all the proceeds go to the Museum Fund. Anita will take the books and any calendars left to the March 8 Health Fair, to the Daguhoy Lodge pancake breakfast, and to the Stanford student visit on March 24th.
Museum Building – Mel is still waiting to hear from Dillon Delvo. Mel has got a file cabinet and desk chair to use in the Museum office space. We need to go through the storage units and sort/categorize everything to see what is available for the Museum. We all need to keep track of the time/gas spent on FANHS business and Museum business for future audits. Anyone interested needs to list the pros and cons of moving into 522 E Weber for the Museum Building.
Next meeting will be March 13, 2008, at Anita’s.
[Due to prior commitments, the March 13th meeting was canceled. Next meeting will be March 20th.]
By Terri Torres
Meeting began at noon in the cafeteria of Dameron Hospital. Those in attendance were Mel LaGasca, Terri Torres, Violet Dutra, Deanna and Moreno Balantac, Maria Vea, and Luvin and Susan Bambico.
[During both meetings (chapter and museum) those in attendance were folding and stuffing envelopes with the golf registration forms and golf flyers.]
3rd Annual Golf Tournament and Picnic -- Mel went over the forms created for the golf tournament. The price of the tournament was decreased this year -- $95 per golfer/$85 for seniors (65+) and students, and the picnic-only price is $15 per person/$10 seniors, and kids 8 and under are free. Mel has added an “underwriter” category to the sponsor list and will be sending in an application to Jackson Rancheria for a larger donation than last year – they donated $1,000 last year.
Terri and Violet made 750 copies of the registration forms and 500 copies of the flyers, plus Terri printed off 250 letters that will go to the 28 FANHS chapters, FANHS Trustees, and other sponsors/donors/advertisers. All the forms and letters will be mailed out through bulk mailing by Terri and Violet on Monday, February 4, 2008 – 534 pieces in total. They will use National FANHS’ bulk mailing permit, with permission already obtained.
Mel has contacted the other area FANHS chapters to participate in the planning of the picnic. All expenses and profits would be shared with all chapters that participate. Mel still needs to hear back from the chapters. He is planning on going to those chapters’ meetings, if possible. He would like the picnic to be a chapter fundraiser for us and the other chapters. Once we hear from the other chapters, more plans can be made, but suggestions are to have the food either catered or potlucked, to have entertainment/music, raffle prizes, and displays. Awards for the golfers would also take place at the picnic.
Mel has requested volunteers to help out that day. He has already heard from Fran and Andy Estoista, Debbie Mercado and Joqueda Nadal. He will need more volunteers.
Deanna and Moreno Balantac donated $200 to be a hole/tee sponsor, and they have paid their picnic fees.
Museum Building – Mel reported that he has met with Dillon Delvo and Mike Sarimsakci (the man who is in the process of buying the Mariposa Hotel) a few times since December. (Terri Torres, Anita Bautista, and Violet Dutra have also been to one or two of the meetings.) At the last meeting on Jan. 30th, 2008, the group inspected a space located at 522 E Weber St., as a possible temporary space for the FANHS Museum and Little Manila Foundation’s Cultural Center. It is an opened-2000-sq.ft. space on the first floor, with a small room at the back of the space, which could be used as an office for both organizations.
Mike quoted a lease/rental price of zero dollars for the first month, $500 for the 2nd and 3rd month each, then $1000 for the next 3 months/each, then $1500 for the next 3 months/each, and finally $2,000 for each month thereafter. If we leased it for one year, the total cost would be $14,500 to be split between LMF and FANHS. The going market rate for downtown space is $1.25/sq.ft, and this would be less than that. Then once the Mariposa Hotel is ready, we could move into that building, with possibly the same fee structure for the first year.
A lease agreement still needs to be written up, then Mel will have National FANHS review it as well as his boss, who is knowledgeable about leases. Nothing will be signed until all parties are in agreement. Action items that still need to be resolved are an outside accountant to go over our books, insurance for building and personal liability, splitting of utilities, use of facility, etc.
Mike would like to have a signed lease soon, so Mel would like to have planning meetings once a week from now on to discuss this matter and to plan the golf tournament, or as needed.
Anita suggested we look at the documents from the initial museum money donation from the Hawaiian group (1989?) and the money willed to FANHS by Cecil Bonzo, to see if there are any restrictions to the funds.
He will call a meeting for the coming week after he checks with Dillon Delvo for an acceptable time.