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Office Manager, Job Description
Position
Summary:
The Office Manager is responsible for a wide range of clerical and
administrative duties that ensure the efficient day-to-day operation of the
construction office. Because the staff of the organization is small, the Office
Manager must attend to the details of the position with minimal supervision. The
Office Manager reports to the President.
Essential Job Functions:
- Management of office communications including general correspondence,
voice mail, faxes, email and occasional contract processing
- File maintenance
- Proficient with computers, Windows 98 and related programs, Microsoft
Word, Excel, etc.
- Monitoring and basic maintenance of office equipment
- Inventory and maintenance of office supplies
- Compile necessary documents and reports to assist accountant with
preparation of payroll, tax returns, and other financial documents
- Research and analyze data for accountant, insurance agent, and other
professionals as required
- Manage general office functions, including procurement and maintenance of
office equipment and supplies
- Responsible for accounts payable and receivable
- Respond to routine phone inquiries and correspondences
Educational Requirements:
Acceptable Experience & Training:
- Minimum of 5 years demonstrated office management /administrative
experience in a team-oriented environment.
Required Skills:
- Must
possess good organization, coordination, and communication skills
- Attention
to detail
- Basic
office equipment including laser printers, fax machines, phone & voice
mail systems
- Work
effectively in deadline situations
- Follow
all assigned projects and tasks through to completion
- Produce
business letters and other written documents and in English using proper
sentence construction, punctuation and grammar
- Keep
records and organize data; prepare reports from such information
- Observe
standard safety and security procedures
Additional Requirements:
- Special
projects and tasks as assigned
- Writing
and grammatical skills essential
- Ability
to act independently, analyze situations, and act with appropriate urgency
- Ability
to manage and prioritize multiple tasks, while demonstrating the ability to
change direction in response to fast-paced environment
- A
positive, team-oriented attitude
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