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L&R Hartley, Publishers - Q&A (Photographs or Illustrations)
Can I use my own illustrations in my book, on the cover, and in advertising it?
Photographs can be included under certain circumstances bearing in mind copyright, printing technique, type of paper to be used and whether the photo aggravates (makes worse) or ameliorates (makes better) the final product.
If your book is to be illustrated and you provide the photos or illustrations, you will also need to fill in a copy of our official Permission Designation Form.
By signing the form you agree that you are the copyright holder of the original and that although you retain copyright, you assign permission to L&R Hartley to use the original in a book or books published with your name as author. You also agree that the photograph/illustration may be reproduced and that copies may be distributed, cropped, resized, or otherwise altered by the publisher without additional permission from you, provided that it is used in or for your finished publication or in promotions of your publication or services related to it.
*(If you are not the copyright holder you will need to attach written permission from the copyright holder for you to assume the role of the provider).
What if my photos include people?
If the photograph or illustration you have chosen has an image of a recognisable person in it, you must also have that person's permission for us to use the photograph or illustration as detailed above. This is called a Model Release Form. A "recognisable person" doesn't necessarily mean "famous person". Recognisable person essentially means that if you had the person and the photo in front of you, you could tell it was a photo of that person. In exchange for the person's permission, the publisher makes a serious endeavour not to use the photo or illustration in any way that is or could be perceived to be damaging, fraudulent, libellous, hateful, obscene, illegal, humiliating, negative, or unfavourable.
Where do I obtain the necessary forms?
Before you send your photographs or illustrations to the L&R Hartley, we suggest that you print a copy of the necessary forms (personalised with a photocopy or thumbnail reproduction of your photograph or illustration) and ask you to sign them and return them before publication commences. We conveniently combine the Model Release and photo permission on one easy form. This can be downloaded from our Art Department Website or emailed to you upon request.
What about when my book is advertised on the Internet. Do I need a separate permission form?
Yes. This is a standard form and can be downloaded from our Internet Services Branch from our Art Department Website.
Can I provide commercial clipart?
In order for us to use commercial clipart in our publications, we must personally own a copy of the original clipart package. We have a large selection of commercial clipart in stock, but as much of this is in general circulation, it is best reserved for promotional material and magazines use only. Your book deserves a distinctive touch. For this reason we contract artists to create original artwork. We are happy for you to send us your ideas.
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