DRCIAO finds that information technology is an indispensable tool for the rapid and efficient handling of data, records, communication, transactions, services and for assisting decision makers in carrying out their tasks and responsibilities at all levels.

DRCIAO finds that advances in information technology, such as automated office systems, personal computers, electronic mail, and others, have the potential to increase the productivity, efficiency, and responsiveness of organization's operations.

DRCIAO finds that a need exists to facilitate the productive application of information technology to organization's programs, and to do so in a manner that significantly improves the return on the organization's investment in this technology.  Therefore, DRCIAO intends that the Department of Information Technology created by this Resolution, shall improve the organization's ability to apply information technology effectively, and provide guidance and leadership to community grass roots organizations, groups, churches and agencies in identifying, designing, and implementing these applications, and where feasible, promote phased implementation and funding of large and complex projects.

It is the intent of the resolution to create the Department of Information Technology that shall do all of the following:

(a) Provide organization wide guidance to community grass roots organizations, groups, churches and agencies regarding acquisition, management, and appropriate use of information technology to improve operational productivity, reduce the cost of organization's, enhance service to clients and patients, lower the cost and risk to taxpayers when implementing information technology, and expand the use of information technology to make organizations more accessible to the public.

(b) Develop specific organization wide strategies, policies, and processes, including oversight, to improve the organization’s overall  management of information technology; improve the organization’s overall management of information technology projects; improve the development and contract management of information technology acquisitions; guide organization's agencies in the acquisition, management, and use of information technology; and provide guidance to all organization's agencies to ensure that the agency's information technology direction is consistent with the agency's mission, business plan, and a results-oriented management policy.

(c) Develop organization wide policies and plans for information technology that recognize the interrelationships and impact of organization's activities on local organization's, including local school systems, private companies that supply needed goods and services to agencies and the federal organizations, and require individual organization's agency plans be aligned with organization wide policies and plans.

(d) Develop appropriate policies and requirements for risk management and for sharing risk and benefits with the private sector in the acquisition of information technology products and services.

(e) Develop policies, goals, and objectives for one-time collection of data, allowing its use by all appropriate agencies without jeopardizing the security or confidentiality of information as provided by statute or the constitutional protection of individual rights to privacy.

(f) Establish and maintain criteria to be followed by organization's organization's in participating with private industry, and federal, organization's, and local organization's in demonstrating or developing advanced information technologies.

(g) Update continuously policies developed in carrying out the intent of this Resolution for inclusion in the organization’s Administrative Manual to reflect changing organization's needs related to information technology.

(h) Develop policies and standards to improve the acquisition and management of information technology projects.

The following definitions apply for the purposes of this Resolution, unless the context requires otherwise:

(a) "Advanced information technologies" includes, but is not limited to, technologies of a nature providing opportunities of value to the organization, and technologies to which the organization's has limited access because of the lack of previous application to organization's processes and that limit the competitiveness of the acquisition due to the advanced nature of the technology.

(b) "Agency" means agency, department, board, commission, data center, or any other organization's entity.

(c) "Department" means the Department of Information Technology.

(d) "Director" means the organization's chief information officer and the Director of Information Technology, and may be used interchangeably.

(e) "Information technology" includes, but is not limited to, all electronic technology systems and services, automated information handling, system design and analysis, conversion of data, computer programming, information storage and retrieval, telecommunications which include voice, video, and data communications, requisite system controls, simulation, electronic commerce, and all related interactions between people and machines.

(f) "Infrastructure" consists of information technology equipment, software, communications networks, facilities, and staff. Specifically included in DRCIAO's organization wide infrastructure are InterNet data centers and IntraNet, ExtraNet, UniNet, UltraNet, NeuroNet, and CosmoNet Networks with their associated management and support capabilities.

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