The Hub NGO should be an IPEN participating organization and one that endorses the IPEN Stockholm Declaration.

The Hub NGO should be located in one of the eight regions where IPEP will operate: Anglophone Africa, Central and Eastern Europe, Francophone Africa, Latin America and the Caribbean, Middle East, Russia and the NIS, South Asia, Southeast and East Asia and the Pacific.

The Hub NGO should have expertise in the Stockholm Convention.

The Hub NGO should have expertise in policy interventions, campaigning, and awareness-raising activities.

The Hub NGO should have demonstrated the ability to work collaboratively with NGOs throughout its region including those with different perspectives or styles.

The Hub NGO should have reasonable competence in English; both written and spoken.

The Hub NGO should have a demonstrated capacity to hire and supervise personnel.

The Hub NGO should be prepared and able (using funds made available through IPEP) to hire or delegate staff to be responsible for IPEP implementation and operation. This will require a minimum of one full time person or a full time equivalent (two or more people working less than full time each on this task). However, a single person who will be devoting a substantial portion of his/her time to the role will be designated as the key contact with global management and regional NGO’s

The Hub NGO bears final responsibility for management of the person(s) responsible for IPEP implementation in the regions and insures that delegated and agreed IPEP work will be fully and satisfactorily carried out.

The Hub NGO should be able to display professionalism in its work including:
Ability to work cooperatively with others in their country and region who have differing views and perspectives;
Competent telecommunications, computer and writing skills;
Experience in writing reports, organizing events, and meeting deadlines;
Can provide prompt and appropriate responses to written and spoken English communications;
has regular office hours;
and can supply advance notification of absence from office; etc.

The Hub NGO should be willing to work with Project Management on plans to develop and establish the financial support that will be needed to continue regional NGO activities relating to POPs and related issues after the end of IPEP.

One capable, full-time equivalent staff will be made available to the Project on a regular and consistent basis through the duration of the Project.

Report as required (minimum monthly) to IPEP global management.

Maintain a good, consultative and collaborative relationships with key NGOs in region including IPEP POs and NGOs associated with sister networks.

Identify NGOs in at least five countries in its region (including its own country) who have an interest and the ability to work on POPs-related issues at various levels. This should be done both at the start of IPEP and during the project as opportunities arise.

Assess strengths and weaknesses of NGOs in region to help identify appropriate matches between proposed IPEP Project Activities and the interests, needs and abilities of individual NGOs.

In consultation with other NGOs in the region, work to develop ideas for IPEP Project Activities for the region consistent with IPEP guidelines; match these activities to candidate NGOs depending on level of experience and type of activity.

Help individual NGOs plan Project Activities that are consistent both with IPEP objectives and also with the NGOs own interests and experiences. These would include a work plan, outputs, an agreed budget and terms for payment.

Help the NGOs write up the plan in the form of a Project Activity Memorandum (PAM). Each PAM should include an NGO contact, contact information, project title, brief description of project and what will be delivered, personnel who will work on the project, a work schedule, and payment schedule. PAMs should be short. The Hub will arrange to have PAMs translated into English as needed. (A detailed format for PAMs will be provided. Further guidance will be provided the hubs and will be updated as IPEP proceeds and gains experience.)

Submit PAMs to global coordination center for review and final approval.

Assist NGOs in the region secure the help that they may need to carry out the agreed activity, e.g. from the International Expert Teams.

If a proposed PAM is not approved because of its failure to meet IPEP guidelines and/or because it has not been adequately written up, the Hub should help to revise and re-submit the PAM. (A clear reason or reasons for non-approval will be supplied.)

Review each NGO Project Activity at mid-point and completion to ensure they conform to the terms agreed in the PAM. Report to global management

As possible, provide help to NGOs in the region who seek to participate in their country’s National Implementation Plans (NIP) preparation activities. Hubs, as possible, and with assistance from global management, IPEN, involved Intergovernmental Organizations (e.g. UNIDO, UNEP, UNDP, World Bank) and others, will work to help NGOs overcome obstacles that might inhibit their effective participation in NIP preparations. The objective is to encourage governments to invite NGOs participating in IPEP to become participants or recognized stakeholders in the country NIP preparation process. In other cases, NGOs may participate indirectly through written submissions or by other means.

Hubs will facilitate communications between NGOs in the region and will help encourage and motivate them.

The Hubs will establish and maintain regional information for the project website and translation services.

Hubs will share experiences between themselves and the Global Project Management Center through e-mail discussions, teleconferences, meetings, and individual visits.

With help from Global Project management, hubs will collaborate with other NGOs in their region to develop sources of ongoing financial support that can be used to enable cooperative work in their region on POPs and broader issues of chemical safety continuing after the conclusion of IPEP.

Each Regional IPEP Hub will prepare a Regional Report. Regional Reports will be based on: the Country Situation Reports prepared as Project Activities by NGOs in their region; information contained in other Project Documents prepared as IPEP Project Activities in the region: and other readily available information. These will include reports in Spanish, French, Russian and Arabic for the Latin America, Francophone Africa, NIS Region; and Middle East, respectively. All Regional Reports will also be available in English.