Statement of Purpose
The Helden Hall is being
established for the purpose of promoting the lawful goals of its membership
as it may, from time to time, determined to be of mutual benefit. And for
the enjoyment of our members.
Statement of Governing
Democratic: Decisions
are made by majority vote with the Chairman breaking all ties and controlling
the agenda for issues to be brought before a vote. Decisions of house policy
in regards to the rules and physical nature of the house are made by majority
vote of the Officers with the Chairman breaking all ties and controlling
the agenda for issues to be brought before a vote. In cases of dispute,
the Chairman's decision is final.
Terms of Office
The office of Chairman
is established for life. Further, the designated heir of the Chairman is
empowerd to take his/her place upon the death or retirement of the Chairman.
Unfilled positions are appointed by the Chairman. An unfilled Chairman
position will be immediately assumed by the Co-Chairman. If the Co-Chairman
is unble to fulfill the position, the Treasurer will assume the Chairman
position.
The other offices Secretary,
Treasurer and the Co-positions will be appointed by the Chairman. The length
of term will be until the officer appointed leaves the house or does not
wish to be an officer any longer, or is terminated by the Chairman.
Bylaws
Article I
Name: The name of this officially recognized House of Elanthia is Helden Hall, herein after referred to as the "House".
Article II
Membership Services:
The
following benefits follow the guidelines as those set forth by the local
government unless otherwise noted.
(ref. GemStone III House System: Services)
1) Benefit of being an organization.
2) Coat of Arms
3) Storage Facility.
There will be a 80 (premium) item locker assigned to each member.
4) Enchanting Workshop.
5) Sweating Room, Ice Bath and Hot Tub.
For our members health and enjoyment.
Article IV
Membership and Dues:
1) Membership in this House is contingent on compliance with requirements specified in these bylaws.
2)
Membership is restricted by minimum membership standards as set forth by
the local government.
(ref GemStone III House System: Membership requirements)
3) Membership is unrestricted by consideration of nationality, race, creed, life-style, size, color, sex or age.
4) Persons applying for membership must petition in writing to the Co-Chairman a request for membership. This person will receive a letter informing them of the house requirements and responsibilities. If the petititioner wishes to continue in his quest for membership they will be added to the list of potential members. When the petitioners name comes up for consideration, they will be required to fill out an application and they will then become an aprentice to the Hall. During the session of the apprentice's tenure, they must attend all of their scheduled meetings and events. If for whatever reason they cannot, they will be moved back to the list and contacted at start of next session. Voting will commence in silent voting, by sending private email on the last day of the session to the Co-Chair with either a yea or nay. A nay vote must also include the reason for the vote, at the Chairman's discretion petty reasons will not be accepted, and the vote will count as an abstained vote per the voter's decision. After one week or more depending on the amount of response, the Co-Chair will calculate the votes and notify the members and the petitioner of the outcome.
5) Persons accepted into membership must be willing to take part in the house initiation rite. Refusal to take part in this rite will be reason for the person's application to be rejected forthwith. Persons accepted into membership must be willing to take part in allocated house events. Refusal to take part in house events is reason for termination.
6) Categories of membership in this House are Lifetime member, and Founding member.
A. Lifetime Member: A member who has paid a one time sum and not required to pay quarterly dues, as outlined in section 8:Dues.
B. Founding Member: An original member who joined together with other original members to form the house, before construction began.
See Appendix B for eligability for Private rooms.
7) Initiation
A. Before induction a player must have read and agreed to the GemStone III House system.
B. Before induction a player must have read and agreed to the House bylaws set forth here.
C. Before induction of a player, the officers performing the induction will ensure that the player has read and understood the House bylaws and the GemStone III House System and is in agreement with the policies set forth in those articles.
D. At the time of induction, a player must take part in an initiation rite given by the Officers of the house.
8) Termination
A. The Chairman may terminate a membership for failure to meet membership requirements as stated above, provided the member was offered an opportunity to have a hearing if requested at which the member was permitted to defend against the termination.
1. Hearing to consist of the Chairman, all officers and those members that can attend.
2. Before a hearing is conducted a mailing to all members will be made with minimum of one week notice.
B.
If terminated, a member may be allowed to rejoin by the Chairman after
demonstrating eligibility for
membership, and being voted in by current membership as per house rules.
8) Dues
A. An initial membership offering as stipulated by the local government (currently 25,000 silvers) this applies to all members. (ref. GemStone III House System: Membership requirements)
Article V
Contributions:
1) Membership contributions to GENERAL FUNDS and ENDOWMENT will be considered donations to the House.
Purpose of GENERAL FUNDS and ENDOWMENT:
The General Funds can be drawn upon by the Treasurer for House expenses, House entertainment (parties), loans, etc. The Endowment can never be drawn on, but continues to grow in size. Its purpose is to accrue interest which is deposited into the General Funds.
2) Members are not required to contribute to GENERAL FUNDS or ENDOWMENT.
3) Contributions do not entitle a member to special privileges.
4) Contributions will not be accepted in lieu of loan payments.
5) Contributions must be reported to the Treasurer so that possible discrepancies in the accounts (system) may be found and clarified.
Article VI
Rules and Regulations:
1) The Chairman will be the final judge on what constitutes non-compliance with these bylaws.
2) These Bylaws may be modified at any time by the Chairman.
Appendix B.
Eligability For Private Rooms
Helden Hall had a limited number of private rooms decorated for use by the Founding members.
If one of these private rooms becomes available, at the descretion of the Chairman, it may be offered to a Lifetime member to occupy as his or her personal room.
Due to such a limited number of private rooms, Chairman has decreed the following policys:
If a private room becomes available, the Chairman will put the room up for petition. Members will petition for the room, after suitable time the Chairman will meet with the officers and vote on the petitioners. At such time, the winner of the vote will be notified and charged for the cost of the room. The name of the room will be changed to the new owner, but any other changes must be taken up with the town government (ie. the house gods) for renovations. Said renovations will cost an additional amount which the owner of the room must take up with the town government.
Once a Lifetime member has moved into a private room, it belongs to that Lifetime member for as long as he or she resides in town, remains a member in good standing, and at the descretion of the Chairman.
Private rooms become available under the following conditions:
1. If the person assigned to the room is no longer a member of the House.
2.
If the person assigned to the room should leave town for an extended period
of time, then the Chairman reserves the right to reassign the room to someone
else.