Highlands Neighborhood Association

Board Meeting

September 2, 2003

2358 Highlands Creek (Allen)

Minutes

Board Attendance: 75%

x Mike Grubb, President	x Gary Anderson, Vice-President
x Rick Allen, Treasurer	x Dick Abernethy, Beautification & Maintenance
x Dennis Bowman, Crime Watch	q Steven Cutshaw, Block Captain
q Monica Popko, Vice-President	x Karie Kelly, Secretary
q Linda Caldwell

Next Meeting

Board: September 2, 2003

7:00 pm (6:45 social)

Location: Grubb

Board & Standing Committees: October 7^th, 2003

7:00 pm (6:45 social)

Location: Bowman

PRIOR MEETING ACTION ITEMS

Action	Karen to e-mail check request form to Mike; Mike to e-mail to board members.
Resolution
Action	Dick to contact Charlie Richmond to assist with developing landscape design at the wall and develop sprinkler system plans.
Resolution
Action:	Board will look into the possibility of removing the homeowner responsibility of providing the transformers.
Resolution
Action	Dick to contact Calvin to obtain an estimate for the Nadina and Jasmine replacements.
Resolution
Action	Mike to contact Susan in regards to the Canon Gate issue.
Resolution
Action	Gary to find out from the post office the information that needs to be written on the envelope so that the invoices that cannot be delivered are returned.
Resolution	No longer an issue
Action	Gary and Dick to coordinate the removal of the Red Bud on Rosemeade.
Resolution	Done
Action	Dick to submit an article for the Beautification Director position in the newsletter.
Resolution	Done
Action	Dennis to contact the community band, The Breeze, to see if they would volunteer to perform during our NNO.
Resolution	Done
Action	Karie to contact Parker-Chase about using their popcorn machine that evening
Resolution	Done
Action	Dennis to provide location of stations to CPD; CPD will schedule local police officers to attend our NNO locations.
Resolution	Done
Action	Dennis to submit an article in the newsletter with information about the Carrollton Police Department Explorers.
Resolution	Done
Action	Gary to contact John O’Connell in regards to the status of the Kelly traffic evaluation and assume the transition. Dick to inform John of Gary’s call.
Resolution	Had two conversations; WIP
Action	Rick to e-mail Karie the Tax ID.
Resolution	Done
Action	Karie to send donation requests for silent auction.
Resolution	Done
Action	Karie to submit a newsletter/e-mail to Linda in regards to donations.
Resolution	Done
Action	Dennis to provide a newsletter article in regards to NNO activities.
Resolution	Done

GENERAL

· Update on the Creek Project: Currently in discussions with the Corp. of Engineers on how the wetlands that are being removed as a result of the project will be replaced.

· Annual Planning meeting set for November 20^th.

· Requested that someone from the Parks & Recreation attend the November 20^th meeting to talk about the park development around the Oak Creek Tennis Center.

Action	Gary to call Brett H. in regards to whether HNA is paying commercial or residential water rates.
Action	Bylaws are outdated. Mike to provide a draft for review at our September meeting. These would need to be distributed prior to our November planning meeting, as a vote for acceptance of the changes must be conducted at this meeting.

Officer Reports

Treasurer (Rick Allen) and Database (Karen Allen)

2003 Membership Target: 330; current membership is 346.

Beautification (Dick Abernethy)

• Dick reported that the far north property owner is in violation by having overgrown shrubs in the sidewalk adjacent to Marsh. This issue is in the hands of City of Carrollton (Brian Passwaters) and no further action needed on our part.
• A volunteer has expressed interest in replacing Dick as Beautification Director in 2004.
• Dick is now focusing on forming a Long Term Beautification Committee to address larger projects in 2004.
• Gary to have a tree removed on Rosemeade.
• Fall cover – pansies and kale – will be planted in October.
• Summit Landscape (Calvin Robinson) - $480 bid for the plants for October. Dick plans to have the planting party do the planting. October 11 is the date.
• We maintain 34,000 square feet of property.
• Kelly / Rosemeade wall project. Steel bed edging, etc. Maintain bid $860 (10 – 3 gallon pink Indian Hawthorn). Calvin is bidding $1,165 but is offering more plants.
• Board approved a $1,000 expenditure for this project. Dick plans to re-visit both bids and have the project completed in October.

Block Captain (Steve Cutshaw)

• No report.

Crime Watch (Dennis Bowman)

• Will have one main station at Wickham and Kelly.
• Gary will be coordinating the officers attending our HNA NNO.
• The fire truck will be parked on Wickham.
• City Councilmen have been contacted in regards to attending our NNO.
• Auction to be setup on the driveway at Wickham & Kelly.
• Face painting and a popcorn machine will be available; Parker-Chase is letting us borrow their popcorn machine. Amber obtained a donation of popcorn.
• Silent Auction Update: To-date, have received 69 items, valuing $6000 (three of the donations are winetasting which have a value of $1225 each). AllStar Gym provided flyers/coupons for NNO goodie bags.

Action	Mike to obtain release from all homeowners on Wickham Circle
Action	Mike to obtain permission from the homeowner to utilize driveway for the auction.
Action	Dick to get 300 plastic bags from Krogers.
Action	Mike to create flyers to send out in regards to NNO.
Action	Dennis to purchase name tags for HNA board members.
Action	Dennis to get HNAs water jugs so that water will be available.
Action	Karie to purchase cups.
Action	Karie to purchase 150 glow necklaces; we have 110 that remain from last year’s event.
Action	Mike to follow-up with the pizza vendor about setting up a booth for selling pizza by the slice.
Action	Gary to pick up alarm permits for our goodie bags and gun locks to be available for people to have.
Action	Karie to e-mail auction donations to Mike and Karen.
Action	Karie to coordinate the listing of the donations on our website with Lucia.
Action	Mike to e-mail garage sale pictures to Nicole, Karen, and Lucia.

Secretary (Karie Kelly)

Motion	Approve July, 2003 minutes.
Resolution	Motion accepted and minutes approved.

Vice President (Gary Anderson & Monica Popko)

• Discussion on deed restrictions: Discussed the driveway extension on Kelly. Gary to follow up with Tony Romero.

President’s Report (Mike Grubb)

• Discussion of the Cannon Gate issue (membership). Cannon Gate has 15 members in 2003 with expenses of at least $22,000.
• Mike’s action item: Mike will follow up with Terry Simons to see where his efforts are (he was discussing this issue with neighbors based on the August 18 email I sent him).
• Mike to send a letter to all Cannon Gate neighbors if resolution isn’t come to by the next Board meeting.