Pymatuning Sailing Club
By-Laws
1992

Contents:
Article I MEMBERS
Article II APPLICATION FOR MEMBERSHIP
Article III FEES, DUES, AND PENALTIES
Article IV GOVERNMENT
Article V FLAG OFFICERS
Article VI DUTIES
Article VII NOMINATIONS AND ELECTIONS
Article VII MEETINGS
Article IX BURGEE
Article X AMENDMENTS

ARTICLE I MEMBERS

A voting member shall own a sailboat, and must be current in their dues and assessments.

Any member who has maintained 10 years or more of voting membership may remain a member without ownership of a sailboat.

The non-voting membership shall consist of the following categories, providing they are current in their dues:

(a) CREW MEMBERS--They must be a regular crew of a voting member's sailboat. They may enjoy all the privileges of the Club except:

1. voting;
2. holding office;
3. keeping a boat on the Club facilities;
4. attending meetings except upon invitation.

(b) JUNIOR MEMBERS--They are persons under eighteen (18) who may own and keep a sailboat at the Club facilities and are entitled to all the privileges of the Club except:

1. voting;
2. holding office;
3. attending meetings except upon invitation.

(c) INACTIVE MEMBERS--They are ineligible for any Club privileges, must pay ½ dues and no assessments. Inactive members may regain active status upon full payment of all assessments levied during their inactive classification and payment of full dues for the then current year. Inactive status shall be granted any active member upon his formal written application to the executive committee.

(d) HONORARY MEMBERSHIP--This status may be conferred by the Executive Committee on any deserving persons. Provisions of this honorary membership shall be set at the time of the awarding of the honorary membership.

Boats owned in partnership may not be considered as a boat owned by more than one person for purpose of membership.

The privileges of the Club are automatically extended to the spouse, children under eighteen (18), or students under twenty-three (23), of a voting members.

(a)Upon death of a voting member, membership privileges automatically pass to the spouse.

ARTICLE II APPLICATION FOR MEMBERSHIP

Application for membership shall be made on a prescribed form to Secretary along with applications fees, specifying the class of membership desired.

All applications for membership shall be acknowledged by the Secretary within thirty (30) days after receipt, and acted upon by the Executive Committee as soon as possible thereafter.

ARTICLE III FEES, DUES, AND PENALTIES

Each voting member must have paid an initiation fee set by the voting membership at the annual meeting. Charter members shall be exempt from paying the initiation fee (charter members being those who had paid their fees by March 1^st,1971)

The application fee to accompany each application shall be set at the annual meeting. This fee is non-refundable.

A. The annual dues shall be set for each type of membership at the Fall Annual Meeting. Camping, extra boat, and any other fees that may be in effect shall also be set at the Fall Annual Meeting. All membership renewals, including fees, are payable by February 1 of the new year.

B. 1. A new voting member shall pay the initiation fee plus a prorated portion of the current annual dues. The proration shall be based on the date of joining according to the following schedule:

• January 1 through June 30--Full annual dues
• July 1 through July 31:—¾ annual dues
• August 1 through August 31:—½ annual dues

B. 2. After dock removal, full annual dues which will be applied to the following year.

B. 3. All fractional dollar amounts shall be rounded up to the next whole dollar.

Contents

Assessments may be levied from time to time by the Executive Committee. If such assessments exceed, during any calendar year, the sum of twenty dollars ($20.00), these must be ratified at a notified meeting of the membership before becoming effective. A majority affirmative vote of the members present shall be required for ratification.

Any member in arrears for dues or other indebtedness thirty (30) days after they become due shall be so notified at his last given address by the Secretary. If the dues remain unpaid for sixty (60) days after they become due, a second notice shall be sent and such member shall be barred from all Club privileges until such amounts are paid. If such dues or accounts due to the Club shall not be paid within ninety (90) days after they become due, it shall be the duty of the Executive Committee to expel such members.

No member shall be expelled without being given reasonable opportunity for a due hearing before the Executive Committee which may, at its discretion, reinstate such member on payment of this indebtedness. If any member shall resign or be expelled from the Club for any reason whatsoever, all of his right, title and interest in or to the assets, of property of the Club shall revert and be forfeited to the Club without further action.

Members of the Club shall be directly and individually responsible to the Club for all damage done to the property of the Club be themselves or their guests and for the conduct of their guests and shall pay such sum as is ascertained by the Executive Committee to compensate the Club within thirty (30) days of receipt of bill.

ARTICLE IV GOVERNMENT

The entire government and management of the Club shall be vested in the Executive Committee, which is comprised of four (4) Flag Officers who are elected for a period of one (1) year and seven (7) other members who are elected, two (2) or three (3) each year for a period of three (3) years.

ARTICLE V FLAG OFFICERS

The Flag Officers shall be: Commodore, Vice Commodore, Secretary, and Treasurer. To become eligible to the position of either Commodore or Vice Commodore, a candidate must have been a member for two (2) years and have been a member of the Executive Committee for one year. To become eligible to the position of Secretary or Treasurer, a candidate must have been a member of the Club for one (1) year.

The retired Commodore shall serve in an advisory capacity with the Executive Committee for a period not to exceed the term of office of his successor. All retired Commodores shall carry the title of Past Commodore and shall be entitled, as long as they remain voting members of the Club, to receive regular notice of, and to attend but not to vote, at all meetings of the Executive Committee.

ARTICLE VI DUTIES

(a) The Commodore shall be the commanding officer of the Club.

(b) It shall be his duty to carry out the instructions of the Executive Committee.

(c) He shall enforce the Charter, Bylaws, and rules of the Club.

(d) He may call special meetings of the Executive Committee and of the Club and shall preside at all meetings. Upon request of two or more Executive members he must call a special meeting.

(e) He shall appoint such committees as deemed advisable and approved by the Executive Committee.

(a) The Vice Commodore shall assist the Commodore in his duties.

(b) In the absence of the Commodore he shall officiate in his stead.

1. It shall be the duty of the Secretary:
   1. To keep the minutes of the meetings of the Club and Executive Committee in books provided for that purpose, and have the custody of all reports and documents connected with the proceedings of the Club;
   2. To keep a correct roll of the members together with the dates of their acceptance into the club;
   3. To notify each new member of his acceptance and to furnish him with a copy of the Charter and Bylaws of the Club;
   4. To send out notices to all members of all regular and special meetings at least fourteen (14) days prior to date of the meeting.

2. He shall turn over to his successor promptly upon his retirement from office all records, accounts, supplies, and funds belonging to the Club that are in his possession.
3. He shall have the option to hire clerical assistance whose salary shall be determined and approved by the Executive Committee.

1. It shall be the duty of the Treasurer:
   1. To have charge of the funds of the Club, to make all collections for the Club and to pay all bills as directed by the Executive Committee.
   2. To render a statement of the affairs of the Club at the annual meeting, and whenever so requested by the Executive Committee, to present a detailed account showing the financial condition of the Club.

2. He shall turn over to his successor promptly upon his retirement from office all records, accounts, supplies, and funds belonging to the Club that are in his possession.

1. The Executive Committee shall have the entire control and management of the business, property, and all affairs of the Club.
2. The committee shall hold one regular meeting per year an special meetings whenever deemed necessary.
3. Six (6) members, all present, constitute a quorum.
4. A Committee Member who shall absent himself from (2) consecutive notified meetings of the Committee, unless has previously obtained permission from the Committee to do so, or shall present at his next meeting an excuse for his absence, satisfactory to the majority of the Committee present, shall automatically cease to be a member thereof.
5. In the case of vacancy in the Executive Committee, of Flag Officer, the Executive Committee shall at its next meeting select by a majority vote a new member to complete the balance of the current year of the retired member.
6. The Committee shall have the power to suspend or expel any Club member for violation of the Charter and Bylaws of the Club, or for conduct which they deem improper and contrary to the best interest of the Club, but no member shall be suspended or expelled without reasonable opportunity for a hearing, prior to vote of the Executive Committee. A vote of 8 out of 10 by the Executive Committee is required for expulsion of a member from the club.
7. The Committee shall confirm the appointment of all committees with full authority over them and may discharge such committees at any time by vote of at least five (5) members to discharge.
8. The Committee shall appoint an auditing committee to audit the Treasurer's books at the conclusion of the business year.
9. Resignation from an office of the Club should be received and accepted in writing and notice will be included in the next Commodore's report.

ARTICLE VII NOMINATIONS AND ELECTIONS

A nominating committee of five (5) members, three (3) past Commodores when possible, shall be appointed annually, not later than August 16^th, by the Executive Committee.

It shall be the duty of the Nominating Committee to provide at least one (1) candidate for each position to be filled. These positions shall be Commodore, Vice Commodore, Secretary, Treasurer, and other vacancies on the Executive Committee.

The Nominating Committee shall, not later than September 15^th, notify the Secretary of its selection of candidates and the Secretary shall mail this to each member prior to the annual meeting. Should there be more than two (2) Executive Committee positions (other than Flag Officers) to be filled by election, the Executive Committee may, at its discretion, instruct the Nominating Committee to group those candidates names so that, at the elections, each member may vote for as many candidates as there are positions to be filled, the two (2) candidates receiving the highest number of votes to be declared elected for the three (3) year terms, the candidate receiving the next highest number of votes to be elected for the next longest term and so on.

Additional candidates for any office may be nominated from the floor by any voting member at the annual meeting and the names of these nominees shall be added to those selected by the Nominating Committee. In the case of more than two (2) candidates for Flag Officer, the election will be based on a simple majority. If first casting of the ballot does not produce a simple majority, the candidate receiving the fewest votes will be dropped. This voting procedure will be followed until one (1) candidate receives a majority of votes.

The newly elected Flag Officers and Executive Committee members shall take office November 15^th following their election, by which time the retiring officers shall have turned over to their successors all documents, records, property, and communications with the business of the Club, and they shall hold office until replaced.

ARTICLE VIII MEETINGS

There shall be an Annual Meeting held each year. The Executive Committee shall have option to set date of Annual Meeting between the dates of September 1^st and, November 1^st. The following order of business shall be observed at the meeting:

1. Roll Call
2. Minutes of the previous meeting
3. Committee reports
4. Review of the Executive Committee
5. Financial Report
6. Dues and/or assessments shall be set
7. Election of officers for the coming year
8. Unfinished business
9. New Business

Special meetings of the membership may be held at the call of the Commodore or at the desire of a majority of the Executive Board or at the request of ten (10 voting members.

Notice of all meetings shall be mailed to each member by the Secretary fourteen (14) days prior to said meeting. In the case of special meetings the notice therefore should briefly state the object of the special meeting.

Ten (10) members in good standing constitute a quorum for the transaction of business at any regular or special meeting.

Roberts Rules of order shall be the final authority in all matters of the parliamentary procedure.

ARTICLE IX BURGEE

The design of the Burgee shall be that as published in Lloyds Registry of American Yachts. None other than members shall have the privilege of flying the Club Burgee. All Burgees shall be the property of the Club and leased to members, subject to recall by the Executive Committee.

ARTICLE X AMENDMENTS

The Bylaws may be amended at any regular meeting by a three-fourths (3/4) vote of the membership present, or, if the amendment proposed shall have been agreed upon by majority of the Executive Committee at any of its meetings, a notice thereof containing the proposed amendment shall be included in the Secretary's call of the next meeting of the Club or a special meeting of the Club called for that purpose, and if approved by a two-thirds (2/3) vote of the members present, it shall become a part of the Bylaws.