PUBLIC NOTICE NO 34/2000

Subject : Revised procedure to be followed for processing of manual Bills of Entry at Air Cargo Complex : Calcutta

All Importers, Custom House Agents and all others concerned are hereby informed that in order to further strengthen the system of processing and clearance of Manual Bills of Entry, the following time frame is prescribed for Air Cargo Complex, Calcutta.

2. In this revised procedure, any importer/CHA wishing to submit any document may henceforth bring along an acknowledgement slip in the format annexed herewith as Annexure 'A' to this Public Notice.

3. The B/E alongwith required documents, as per the checklist annexed in Annexure 'B' will be submitted to the Import Noting Clerk who will check the B/E and documents with reference to the Check List. He shall allow noting if found in order and make an endorsement in the acknowledgement slip. The said clerk shall then indicate the particulars and specially the time of noting on the acknowledgement slip. In case the documents are not found to be in order, the Import Noting Clerk shall return the same to the Importer or his authorised CHA with his remarks indicating the nature of discrepancies / non-submission of any documents / any other deficiency.

4. The Import Department, after the completion of the noting of Bs/E shall arrange for their transmission and distribution to the group distributors at a regular interval, the time gap for which will not be more than half an hour in any case through the Import Deptt. Sepoy. The Group distributors will give the receipt of B/E in the Group showing the time of receipt for each B/E and the same will be noted down in the B/E Register maintained in the Group.

5. In this revised procedure the B/E alongwith its related documents shall not be allowed to be handled by the CHA/trade representative/Importer from the stage of completion of noting of Bills of Entry to the stage of delivery of the completed B/E by the Group Distributor. If any CHA/Importer is found to be handling the B/E during the intermediate stages of processing, it will be viewed adversely and strict action shall be taken against the persons concerned.

6. Each group will nominate a Sepoy, attached to that group, who will carry the Bills of Entry under process in the groups from the stage of completion of noting to the stage of delivery of the completed Bs/E. He will be responsible for the safe transmission and carrying the B/E alongwith the related papers to the various officers of Group and Audit.

7. In case of first check examination, the order will be given by the Group Appraiser which will be countersigned by the Group A.C./D.C. Thereafter the B/E shall be given to the Group Distributor who will hand over the B/E to the CHA/Importer under date/time receipt. After the first check, the CHA/Importer will resubmit the B/E and sample, if any, to the Group distributor.

8. The Group Distributor shall deliver the completed B/E to the Importer/CHA after putting the stamp of date of completion of B/E.

9. In case any further information/clarification/documents are required by Assessing Officer in the course of assessment, they shall invariably issue a query slip indicating specific reasons for the query. Every query memo shall contain all the requirements/deficiencies/objections required to be attended by the Importer/CHA. The B/E shall not be returned to the Importer/CHA alongwith the query memo; it shall be kept in the custody of the concerned Appraiser pending reply to the query memo/objection. However, in case any amendment is warranted on the B/E itself, the Group Appraiser may hand it over to the Group Distributor after recording the same in the query memo. The Group Distributor shall then return the same to the Importer / CHA after obtaining his signature and recording the date and time. The completed/amended B/E should be resubmitted directly to the Group Distributor against an acknowledgement slip. In case the Appraiser/ A.C./ D.C. Group requires some explanation in person, the Importer/CHA would discuss the same.If the Importer/CHA requests for discussion, the same will be allowed by the A.C./D.C. group.

10. After assessment is complete, the Group Distributor shall hand over the assessed B/E to the Importer/CHA after keeping a record of date and time of such delivery and obtaining the signature of Importer/CHA concerned. The Group Distributor shall deliver the same to the Importer/CHA, at regular intervals, the gap being not more than half hour in any case.

11. The Bill of Entry should be submitted in the Accounts Deptt. and thereafter at the SBI extension counter alongwith the duty amount. The importer/CHA shall collect the remaining copies of the Bills of Entry (after detachment of original Bill of Entry) from the Accounts Section.

12. Custom House, Calcutta, vide Public Notice No. 33/2000 dt.13.05.2000 has stipulated a time frame for different stages of processing B/E in Custom House, starting from Import Noting to pass out of Customs charge of the goods. In view of the urgency associated with the Import of goods by air, it is expected that the Customs personnel of Air Cargo Complex, Calcutta will clear the documents and goods even faster than the time stipulated for each stage in the aforesaid P.N. No. 33/2000 dt.3.5.2000.

13. In case it is found by the importer/CHA that there has been delay in processing of documents, they may immediately report the same to the Joint Commissioner (ACC). Commissioner will also be available for attending to such grievances.

14. This revised procedure will be applicable for Bs/E processed on manual mode only.

All the Public Notices issued in this regard, not conforming to this Public Notice, stand modified to the extent.

All the members of trade are requested to follow the procedure of this Public Notice strictly and cooperate.

                                                                                                     ( S. Dutt majumdar )
                                                    Commissioner of Customs (Admn. & Airport)
                                                                 Custom House, Calcutta
F.No.S60-10/2000A(G)
Dated : 28.04.2000

We/I __________________________ of ________________________ Company / Clearing Agency hereby submit the following documents at__________________ ________________________________ Cell / Unit / Group for the purpose of _________________________________________________________________ .

                                                                        Signature ________________
                                                                       Name in full______________
                                                                       Date ____________________
                                                                       Stamp

Received by me
                        Signature ___________________
                        Name in Full_________________
                        Designation__________________
                        Date________________________
                        Time________________________

Sl. No.	Description of Documents
1.	Bill of Lading / Airway Bill
2.	Import Invoice
3.	Packing List
4.	Certificate of Analysis / MSDC / N.O.C. Form / ADC etc.
5.	Insurance Policy / Certificate
6.	Certificate of Origin, wherever necessary
7.	DEEC Declaration, if applicable
8.	GATT Declaration of value
9.	Undertaking for payment of duty
10.	Contract & L/C if any and any other documents in support of the declared value / High Sea Sale agreement
11.	Product Catalogue / Technical Literature / Chartered Engineer Certificate wherever required
12.	ITC Licence / DEEC Book / EPCG Licence / DEPB Scrip / 100% EOU Cft. & green card / DFRC / TRA if any etc.
13.	Any other document

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( Tick wherever applicable )