Mason’s Passage Annual HOA Meeting
October 19, 2004, 7:30 P.M.
Gunston Elementary School, Lorton

HOA Board of Directors Attendees: Krista Bassett, Tammy Grunkemeyer, Tom Hartmann, Barry Simmons
Tri-State Management/Koger Representative: Bill Booze

I. OPENING COMMENTS (President Barry Simmons)
A. Meeting called to order
B. Two items at hand: vote for two Board positions, budget analysis

II. VOTE
A. Bill Booze states that through both the homeowners presiding as well as proxy votes received, we have a quorum.
B. Barry Simmons notifies homeowners that there are two positions open, and that he is running for re-election. Bill Booze states that we received one additional application for election; Mirza Baig. Bill Booze asks for nominations from the floor, and homeowner Gilbert Solorzano nominates himself.
C. Barry Simmons requests that each candidate state a few words about qualifications.
D. Vote is cast. Two witnesses preside over Bill Booze who tallies the vote.
E. Result of the vote: Barry Simmons re-elected and Mirza Baig elected to the Board.

III. BUDGET
Tom Hartmann walks through the budget, outlining the Administrative Expenses (Management, Legal, Audit/Tax, Income Tax, Postage and Printing, Insurance), then Operating Expenses (Grounds, Engineering, Trash, Snow Removal, General Repair, HOA Events), and lastly Reserve Expenses. Tom points out that the heavy hitters have been and will continue to be Reserve, Management, Grounds/Maintenance, and Trash. Tom notifies homeowners that the Board has raised the dues by 5% to $202 per quarter, effective 1/1/2005, which will leave provide funds for Capital Improvement.

IV. HOMEOWNER QUESTIONS
A. What is the time limit on the larger contracts? Tom Hartmann responds that Grounds contract has one more year, trash removal contract is up now.
B. Would we benefit if we reduced the trash removal to once per week? Bill Booze responds that he has looked into it and there is not a huge savings.
C. Would we benefit if we chose to have homeowners provide their own trash cans? Bill Booze responds that he will look into this.
D. Has there been an improvement in service by the trash removal company? Bill Booze responds that yes, he has received fewer complaints.
E. What trash removal contracts have we received? Bill Booze responds that companies that will be requested to submit proposals for the Board to review at the November meeting.
F. Will the 5% increase in dues continue? Tom Hartmann’s response that it is likely.
G. If/when will the pond need to be drained? Bill Booze responds that not for several years, and at least not until after the bond release.
H. Where are we with the bond release? Barry Simmons responds that Greg Budnick, Engineer, provided an issues list to Diana Guillen, Fairfax County representative. Also states that at the walkthrough in July, Andy Somerville, Developer, was very positive about making the necessary improvements that Mason’s Passage outlines.

At this point in the meeting, Barry Simmons requests a vote for the budget, and it is approved.

ADDITIONAL HOMEOWNER QUESTIONS:

I. Request for a sign on/at the gazebo to outline the use of the common green area. There are routinely numerous kids playing football and using foul language. Barry responds that foul language warrants a call to the police and that the Board will consider putting up a sign.
J. Where are we with the parking contract and enforcement? Bill Booze/Barry Simmons response that it has been updated, sent out and enforcement will begin shortly.

Meeting adjourned at 8:45 p.m.