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CHAPTER XX
PREPARATION OF SUMMARY REPORTS
INTRODUCTION:
A summary report (SR) is the vehicle used to summarize certain aspects
of an investigation, or give emphasis to key points of actions in an
investigation. This report is not as detailed and is not designed to replace
the Agent's Report. It is as the title implies, a summary. The (SR) must
contain certain favorable or derogatory (unfavorable) concise information
declarations, if it applies, this way the perspective of the case or
investigation will not be altered.
GENERAL FACTS:
A. Preparing the heading.
1. Write down the preparation date in the "Date" section.
2. Write down the identity of the "Preparing Office".
3. Write down the SUBJECT'S information using the same rules in the
Agent's Report.
a. Father and mother's last name in capital letters, name, initial.
b. Identification number.
c. Date and place of birth (FDLN).
EXAMPLE: PEREZ-RIVERA, Juan A.
I.D. NUMBER: 111-11-1101
PDOB: 1 January 1947, San Miguelito, ES
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B. Write down the information to be reported in the "Summary Report"
section. The text starts in the third line of the black line in the upper part
of the block titled "Summary Report", leaving two lines in the upper part. The
line or black border to the left of the document is used as a margin for all
items.
1. Write down the numbers in sequence. For example:
1.
2.
3.
2. Write down the classification contained in each paragraph. For
example:
1. (C)
2. (S)
3. (NC)
3. Write down the evaluation code (key word) of the information
content of each paragraph using the evaluation system shown in the SR. The
evaluation code must be written down in the last line of the paragraph in the
right edge (Figure 1).
NOTE: If there is not enough space to write down the evaluation code in the
last line of the paragraph, the evaluation code will be written down in a line
below the last line of the paragraph and in the extreme right of the document.
Example:________________________________________________________________
_____________________________________________
________________________________________________________________________
______he left in a Toyota with Cuban license plates.
(F-6)
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C. Information Sources.
Information sources normally are not revealed in the SR. If the report
is kept within military intelligence, the source could be identified if the
identification is necessary to establish the truth of the information. When
the source is not identified, for security purpose, an indication of the
access to the information could be included while the information about the
source is not as explicit that it identifies the source. When the SR does not
reveal the source's identity the copy of the office files should write down
the source(s) identity. A code number must be used when the source's identity
requires protection. Bibliographies of the sources could be added in the files
when using more than one source for the same report.
D. Information from other government agencies. Information obtained
form other government agencies, except from the Armed Forces, will not be
included in the SR. If other agencies outside the Armed Forces solicit the
information obtained in the SR, the originator or the source must give
permission for the information to be divulged. If the SR contains information
that has been authorized to be divulged to other agencies, this information
will be written in capital letters and underlined.
Example: THE SOURCE WHO IS CONSIDERED TRUSTWORTHY INFORMED THE
__________________________________
___________(Figure 1, Paragraph 4).
When this type of information appears in the SR, the following declaration
must be included and must appear as a non-numbered paragraph and at the end,
written in capital letters. (Figure 1, Paragraph 4).
Example: INFORMATION FROM OTHER SOURCES OUTSIDE THE SOURCES FROM THE ARMED
SOURCES ARE INCLUDED IN THIS SR. THIS INFORMATION WILL NOT BE DIVULGED TO ANY
OTHER AGENCY OUTSIDE THE ARMED FORCES.
E. Additional space. If you need additional space, two lines in the
lower part of the document will be left blank and the text will continue in
blank paper with normal margins. In the upper part of the white paper, the
SUBJECT'S block will be placed at left with the date and reference files.
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Example: 1 August 86
PEREZ-RIVERA, Juan A.
I.D. NUMBER: 111-11-1101
PDOB: 1 January 1947, San Miguelito, ES
he came into the restaurant and sat down at the corner table where was
accompanied_____________________________________________
F. SR distribution. The last item of the SR is the distribution. The
distribution will be indicated according to the SOP. (Example in figure 1).
G. Closing the SR. The SR is not signed. The file copy will have the person s
name who prepared the SR typewritten in the upper part at the document's right
corner.
H. The SR will be classified according to its content.
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____________________________________________________________ SUMMARY
REPORT DATE
____________________________________________________________
PREPARING OFFICE
____________________________________________________________
SUBJECT SOURCE'S EVALUATION CODE ABOUT THE INFORMATION
COMPLETELY TRUSTWORTHYA CONFIRMED BY OTHER
NORMALLY TRUSTWORTHY B SOURCES 1
COMFORTABLY TRUSTWORTHY C PROBABLE TRUTH 2
NORMALLY NON-TRUSTWORTHY D POSSIBLE TRUTH 3
NON-TRUSTWORTHY E DOUBTFUL TRUTH 4
TRUST NOT KNOWN F IMPROBABLE 5
TRUTH CANNOT
BE JUDGED 6
___________________________________________________________SUMMARY REPORT
___________________________________________________________________
DISTRIBUTION
___________________________________________________________________
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