Band Parents Organization Meeting

January 13, 2004

 

Meeting started at 7:33pm

 

Attendance: Sue Mayer, David Mayer, Rita Carson, Isela Diaz, Arielle Diaz, Holly Chubbuck, Valerie Friscia, Brian Quock, Donna Villados, Dereck Quock, Agnes Santos, Ronneal Santos, Ramon Basilio, Raymond Basilio, Joel Rojo, Peter Damron, Rosemarie Toribio, Loren Rugebregt, Jennie Mitchell, Jenn Mahan, Karen Conover, Jewel Conover, Richard F. Wong

 

Minutes from previous meeting. David Mayer moved to accept the minutes as read, Isela seconded. Motion passed by those in attendance.

 

Treasurer’s Report

See other report. Current balance in checking is $13,146.56. There is a clarification for the Winter Conference participant, on check #1332 to CMEA Bay Section, not Winter Concert.

 

Membership Report - Isela Diaz

Isela will activate the phone tree to call to remind parents about the Winter Concert.

 

Publicity Report – Joel Rojo

In the next few weeks, Joel Rojo will mail letters out inviting local businesses to our Jazz Dinner Dance. Joel will need flyers to distribute to businesses.

 

Fundraising Report - Holly Chubbuck

Holly Chubbuck mailed out the donations. She has gone to Cold Stone and House of Bread for donations. The deposit check for the food has been disbursed, in the amount of $300. Holly will set up a date for a Chevy’s night in Newark, around the 8th or 9th of February. There will be a donation drawing on Thursday at the concert, $1 per ticket, or 6 for $5.

 

Jazz Dinner Dance

Rita Carson showed a sample display for the centerpieces for the Jazz Dinner Dance – red and white flowers, in vases, with color-coordinated ribbons on top of a black/white musical notes on cloth squares. She made a sample bag of black and white M&Ms, which could be given out. Rita submitted a budget proposal for the various items the decorations committee would like to purchase. The high estimate, without donations, would come to $600. For $190, for a long-term investment, we could make 24 double-sided table covers. Anne Damron would be willing to do the sewing.

Brian Quock brought a big box full of donated decorations, which could be used for the Dinner Dance, as well. He has a connection with Martinelli’s and may be able to get donated bottles. 96 bottles, or 8 cases, would cover 3 bottles per table for 24 tables. Taking away the cost of the donation of Martinelli’s, the $600 would go down to $375. We would put an advertisement for Martinelli’s, their logo, into the program, onto a website, etc.

Rita made a motion to approve the costs of the decorations, to not exceed $600. Karen Conover moved to approved, Isela Diaz seconded.

Section leaders will work with students on creating their section baskets.

Isela Diaz suggested announcing at the concert that parents advertise the Jazz Dinner Dance at their work.

Holly is offering incentives to students to sell more tickets, in order to receive a prize of movie tickets and dinner for two.

Our next Jazz Dinner Dance meeting will be after the next BPO meeting, for a quick update.

 

Director’s Report – Richard F. Wong

Past Events                                                                

Jan. 2                      F              Day/eve.            Girls/Boys Basketball Pep Bands                      Gym

Jan. 3                      Sat.         Day/eve.            Girls/Boys Basketball Pep Bands                      Gym

Jan. 6                      T             Eve.                    Girls Basketball Pep Band                                   Gym

Jan. 9                      F              Eve.                    Boys Basketball Pep Band                                 Gym

Jan. 12, 2004          M            7-9pm                 Honor Band Rehearsal                                        MSJ

 

Upcoming

Jan. 15                    Th.          7:30pm                Winter Concert                                                     Rotunda

Jan. 16/17               F/Sat.      Day                     CMEA Winter Conference                                 SJSU

Jan. 20                    T             7-9pm                 Honor Band Rehearsal                                        MSJ

Jan. 21                    W            Day                     Marching Band Picture                                       AHS

Jan. 21                    W            Eve.                    Boys Basketball Pep Band                                 Gym

Jan. 30                    F              Eve.                    Boys Basketball Pep Band                                 Gym

Jan. 30                    F              Eve.                    Fun Company Fundraiser                                   Pleasanton

Feb. 2                     M            7-9pm                 Honor Band Rehearsal                                        MSJ

Feb. 6                     F              3:30-9pm            Honor Band Rehearsal                                        MSJ

Feb. 7                     Sat.         AM/PM             Honor Band Rehearsal & Concert                     Ohlone

Feb. 10                   T             7:30pm                BPO Mtg.                                                              Fac. Co.

Feb. 12                   Th           7:30pm                All-City Choir                                                       Ohlone

 

Old Business

Mr. Conover volunteered to drive the truck for the Winter Percussion/Guard competitions. We will use a 14-foot truck. Karen Conover will call in February to reserve the truck for the dates. Sue Mayer mentioned to ask for the 20% discount. Craig and David were the two to ask for, at Cresco.

 

New Business

American Eagles Athletic Booster Club president came and presented information about the Eagle mascot logo. We have many different logos and are trying to standardize the logo. They would like to have a representative from the Band Parents Organization to sit on the selection committee.

Karen Conover recommended and would like to go to the Athletic Booster meeting to announce our Jazz Dinner Dance. If tickets are available by then, that would be helpful, as well.

 

Winter Concert

The BPO usually buys 2 cakes, one carrot cake and one chocolate. Sue Mayer will purchase the cakes.

There will be a sign up sheet for students to bring desserts and 2-liter bottles of soda. Bring enough dessert for a family.

Isela has lemonade and punch available, as well.

Arielle Diaz will put together posterboards to show off our recent accomplishments.

Winter Concert 2003 CDs will be

 

Jewel brought up a possible fundraiser, with the Wherehouse, where old CDs are turned in, for cash.

 

Isela Diaz moved to adjourn the meeting and Holly Chubbuck seconded. Meeting adjourned at 8:40pm.

 

Our next BPO Meeting will be Tuesday, February 10, 2004.