Band Parents Organization
Meeting Minutes
December 12th,
2006
Attendance:
Susan
Young, Eric Wong, Mark Young, Julia Damron, Rhonda Morgan, Cameron Robinson,
Agnes Santos, Anne Damron, Isela Diaz, Sylvia Sanders, Linda Rusch, Denise
Gavello, Martha Tuma, Chris Tuma, Tracy Mooney, Chris Mooney, Dylan Chavez,
Calvin S. Rusch, Richard F. Wong, Jennie Mitchell
Minutes
Motion
to approve the minutes moved by Martha, seconded by Denise.
Treasurer’s
Report – Dorothy Kerr
Current
balance in checking is: $ 19,815.56. Savings is $3,758.50. Our Total is:
$23,624.12.
Bill: Mccormicks- $ 383.10 for
flags
Isela
Diaz- $ 291.57 and $ 28.15 for fuel/food
Denise
Gavello - $ 103.02 for Fairfield bus drivers
Agnes
Santos- $ 34.70 for Fairfield food
Linda
Rusch- $584.00 and $73.77 for Fairfield ice/food
Susan
Young - $ 204.65 and $81.87 for food
Linda
moved to pay bills Denise seconded. Motion passed by those in attendance.
Denise
moved to accept treasurer’s report. Isela seconded. Motion passed by those in
attendance.
Martha
will be sending out a letter for the Jazz Dinner Dance, for donations for the
silent auction.
Fundraising
Report – Open Position
The
Niles Veteran’s hall is booked so we are looking at going back to the church
but we are waiting for an answer back to see if it is available.
We
need to get a caterer for the date that we have set up.
Martha
brought up that we could look into trying another type of event where we can
have a silent auction and have less work involved.
Martha
brought up that we could take pictures of band members and possibly sell them
as a fundraiser.
New
York Fees Due:
$307 due January 4th
$306
due February 1st
We
purchased a 30-candy pack at Costco to sell as a fundraiser. We are selling the
candy bars for $1.00 each.
Director’s
Report - See other Report
Old
Business
No
old business.
It
is possible that the P.E credits for marching band will be taken away, but
details are unclear at the moment.
Winter
Percussion informational packets are available to students who have already
been accepted into the group.
Winter
Concert- we need to get donations of desserts for this concert.
Martha
moved to adjourned the meeting and Mark seconded. Meeting adjourned at 8:56 pm.
Next
meeting January 9th, 2007 at 7:30pm.
An idea was to cancel the dinner portion.
Isela
spoke for having the dinner for various reasons, such as parents who set up and
would not have time to eat during the day, overdosing on sugar from desserts,
etc.
Theme?
Ticket
prices?
Location?
Possible
locations – Church of Jesus Christ of Latter-Day Saints, Golden Peacock, Elk’s
Lodge, Holy Spirit.
Rhonda
Morgan volunteered to help with ticket sales.
Linda
Rusch volunteered to help with decorations, set up, and table decorations. She
will make a site visit once the site is chosen.
Martha
has agreed to do publicity and work on the silent auction donations. Denise
volunteered to help on the silent auction.
Denise
is already working on the caterer and the location.
Logistics
deals with site visit and finding outlets, etc., set up of tables, etc.
Mailing
labels will be needed in order to contact all parents.
Isela
can help with decorations, the program, and silent auction.
A
very dependable parent headed kitchen crew up last year. She is one of the
parents we would need to call.
Anne
brought up the need to involve more parents, rather than the ones who tend to
show up at the meetings.
Assign
parents to committees or have parents choose?
Guest
artist? Sylvia Sanders will check with her brother, from Denver.