Band Parents Organization Meeting Minutes
February 10th, 2009

Attendance:
Bill Kagel, Allie Kagel, Jasper Tran, Miranda Lopez, Adelfa Tocus

President Isela Diaz- present
Vice President Laurie Nogi- present
Secretary/Fundraising Jennie Mitchell-present
Treasurer Judy Caballeros- present
Membership/Fundraising Diana Palmon-present
Membership Renuka Apparao- not present
Membership Sridevi Ganti- not present
Publicity Sylvia Sanders-present
Fundraising Brandon Snyder (student) - present
Fundraising Ruth Diehn- present
Director Richard F. Wong- present

Meeting called to order at 7:40pm.
Motion to approve minutes from previous meeting made by Laurie and seconded by Sylvia.

Treasurer’s report- Judy Caballeros
Checking Balance as of December 1st: $20,953.62 Savings is $5,518.11 Our Total is $28,521.73

Reimbursement
Mr. Wong- $1000.00 for T-shirts (2nd payment)
$525.00 for CMEA Festivals
$400.00 for Championships Entry Fee
$220.00 Campana Jazz Festival

Corrections: Income interest paid should have an amount listed next to it, such as 0, on the treasurer’s report.
The date should be December 1st 2008.

Action Item 1 :
The Treasurer’s report as of this month should include date on savings account.
Sylvia made a motion to accept the treasurer’s report and pay the bills with corrections seconded by Laurie, motion approved by those in attendance.

Membership Report – Diana/Renuka/Sridevi
Nothing to report

Publicity Report –Sylvia
Sylvia asked if there are businesses with community boards where we can put up flyers for concerts.

Action item 2 :
Sylvia will send an email to the Yahoo group to get locations of community bulletin board by February 16th.
Sylvia will also create an ad for the Tri-City Voice, and Judy will post it. Sylvia will submit it no later than February 28th.

Fundraising Report – Jennie/Brandon/Ruth/Diana
Brandon asked how we can find out what the individual amount earned by the SHARES. Due to the change in procedure, it is no longer possible to do this.
We would like to schedule a Jack’s fundraiser.
We still have extra snacks to sell from our fundraising week. We have 8 boxes left. We could sell them at the Open house.
We will be looking at what we could do for possible future restaurant fundraisers.

Action Item 3:
Diana will contact the SHARES people in regards to money earned towards individual accounts. Diana will continue to pursue it.
Snacks: We will try to sell them at Open House, along with jackets.

Director’s Report - See other Report
Upcoming:
Feb. 14th Campana Jazz Festival
Feb. 25th THJS Choir Recruiting Concert
Feb. 26th THJS Band Concert
Feb. 28th CMEA Solo/Ensemble Festival
Mar. 5th Open House/Spirit of American
Mar. 6th Wilcox Winter Percussion Competition
Mar. 7th Chabot College Jazz Festival
Mar. 10th BPO Mtg.

Action item 4:  
We need to post on the Yahoo group to get drivers for the recruiting concert
We need to post on the Yahoo group to ask for parent drivers and helpers for upcoming events
Diana will post on the Yahoo group by February 11th for Campana.
The rest will be done by February 17th.
Isela will forward the volunteer form to Diana by tonight 2-10
Jennie will schedule a fundraiser for Jack’s on Feb. 26th, and she will work with Sylvia to get the fundraiser publicized.

Old Business
AHS voicemail: We have not had any communication back.
 Pops Concert- We have flyer’s that can be dressed up.
Hawaii- we will have a complete schedule by the next meeting.

Action item 5:
Isela will call Mrs. Sutton regarding the AHS Voicemail.
Mr. Wong will get the Hawaii info to us March 10th.
Laurie will contact the Masonic home with the Pops flyer.
Mr. Wong, Judy and Diana will get together to go over the Pop’s Concert on February 16th.

New Business
FUSD Budget cuts:
We need to stay up to date and find out what we can to make sure we don’t get cut.
First aid: Sylvia mentioned that it would be beneficial to get first aid training for parents so we are prepared on our trips. She will look into setting up a possible first aid training session.

Action item 6:
Jennie will type a who, what, when and why to Diana so she can send it to the Yahoo group in regards to the budget cuts.
Sylvia will look into the information regarding first aid classes
Mr.Wong will put the BPO needs booklet on the website .
Isela will format the action item template and send it to Jennie.

Food Committee
Nothing to report.

Student Forum:
Nothing to report

Judy moved to adjourn the meeting seconded by Sylvia. Motion passed by those in attendance. Meeting adjourned at 9:46 pm. The next meeting is March 10th, 2009 at 7:30pm.