Band Parents Organization Meeting

February 10, 2004

 

Meeting started at 7:35pm

 

Attendance: Sue Mayer, Rita Carson, Isela Diaz, Arielle Diaz, Brian Quock, Donna Villados, Agnes Santos, Ronneal Santos, Raymond Basilio, Anne Damron, Kathy Butler, Scott Butler, David Carson, Ryan Palma, Samantha Bogosian, Jennie Mitchell, Jenn Mahan, Karen Conover, Jewel Conover, Richard F. Wong

 

Minutes from previous meeting. Isela Diaz moved to accept the minutes as read, Anne Damron seconded. Motion passed by those in attendance, with the correction on the previous minutes that the Winter Concert CDs would be on sale. That sentence was left unfinished in the last minutes.

 

Treasurer’s Report

See other report. Current balance in checking is $14,573.17. We are now charged a fee per deposit. We made a deposit to the caterer for the Jazz Dinner Dance. Mirmont fees and transportation fees were submitted to be paid. We received a bill from Music in the Parks for the amount of $2,895.00, for our trip to Marine World. ($43 per student, plus the transportation fees).

 

Membership Report - Isela Diaz

Isela will activate the phone tree to call to remind parents about the Pops Concert and  Open House, March 4th.

 

Publicity Report – Joel Rojo

Nothing to report at this time.

 

Fundraising Report - Holly Chubbuck

Although not present at the meeting, Holly Chubbuck has visited and talked to the students about the incentive for selling Jazz Dinner Dance tickets. Holly will get back to the BPO regarding the amount raised for the Chevy’s nights in Newark.

 

Director’s Report – Richard F. Wong

Past Events                                                                

Jan. 15                    Th.          7:30pm                Winter Concert                                                     Rotunda

Jan. 16/17               F/Sat.      Day                     CMEA Winter Conference                                 SJSU

Jan. 20                    T             7-9pm                 Honor Band Rehearsal                                        MSJ

Jan. 21                    W            Day                     Marching Band Picture                                       AHS

Jan. 21                    W            Eve.                    Boys Basketball Pep Band                                 Gym

Jan. 30                    F              Eve.                    Boys Basketball Pep Band                                 Gym

Jan. 30                    F              Eve.                    Fun Company Fundraiser                                   Pleasanton

Feb. 2                     M            7-9pm                 Honor Band Rehearsal                                        MSJ

Feb. 6                     F              3:30-9pm            Honor Band Rehearsal                                        MSJ

Feb. 7                     Sat.         AM/PM             Honor Band Rehearsal & Concert                     Ohlone

Feb. 8/9                  Sun./M   All Day              Chevy’s Fundraiser                                             Newark

 

Upcoming

Feb. 12                   Th           7:30pm                All-City Choir                                                       Ohlone

Feb. 13                   F              Day/eve.            Girls Basketball Pep Band                                   Gym

Feb. 25/27              W/F        Day                     Thornton Rec. Concerts                                     TJHS

Mar. 4                     Th.          Eve.                    Open House                                                          AHS

Mar. 5                     F              Eve.                    Winter Percussion Competition                        Santa Clara

Mar. 6                     Sat.         Day                     CMEA Solo/Ensemble Festival                         CSUH

Mar. 9                     T             7:30pm                BPO Mtg.                                                              Fac. Co.

Mar. 11                   Th.          7:30pm                Pops Concert                                                        Rotunda

Mar. 27                   Sat.         Day                     Winter Percussion Competition                        Pleasanton

April 2                    F.             7pm                     Jazz Dinner Dance                                                Fremont

 

Old Business

Winter Concert – due to the large number of concert attendees, we had to deal with lines of people for dessert and a lack of chairs. Discussion ensued about concert setup to ease the situation.

 

Eagle Logo Contest – we need a representative to sit on the judging committee.

 

Karen Conover will go to the next Athletic Booster meeting to announce our Jazz Dinner Dance.

 

New Business

Pops Concert

Mr. Wong will hand out a sign up sheet for students to estimate how many parents/relatives will show up for the Pops Concert, so that we can get a ballpark figure. Also, a letter will go out asking for various food items. Food items will be due March 1st.

Karen Conover will check with Hostess to see if we can get the French bread from them, at a discount price. She mentioned that if we are short of pasta, we could go to Olive Garden, Pasta Pomodoro, etc.

Dessert – cakes from Costco.

We will need to borrow big pots from parents.

Mr. Wong will check again for the use of the foods room for the day of the concert.

The plan will be for the students to eat at 5pm.

Pricing will be the same as last year.

 

Concert Dress

Students brought up the concert dress issue.

 

Jazz Dinner Dance

We need to check on plexiglass displays and large paperclips for the silent auction displays.

Karen Conover will have her class set up tables.

Water pitchers at the church are not in that great of shape. We will need to look into getting pitchers or borrowing from parents.

Kathy Butler brought up the idea of having the caterer donate 6-8 dinners for the student cleanup committee. Either that, or we could pay for their dinners, as happened last year.

Cleanup committee of students: Samantha Bogosian volunteered.

Baskets have been started by the students.

Brian Quock has not yet heard back about the drinks. By the next meeting, he will know.

We need signs to direct people to the restrooms.

Brian Quock mentioned that he may be able to get a professional jazz saxophone player to come in a play a short set, as to give students a break, during the dinner dance.

Anne Damron showed a sample table covering, with black and white music notes on one side and red, white, and blue, on the other side.

 

Items donated as of 2/10/04

Rosicrucian Egyptian Museum – 2 complimentary tickets

East Bay Parks – 3 Ardenwood complimentary letters

California Academy of Sciences – 2 free tickets

Round Table – 3 large pizza passes

Texas Roadhouse  - 5 $10 certificates

Cloverleaf Bowl – one 10-person game

Blackhawk Museum – 4 passes

Gold Spike – 2 nights/3 days for 2 guests, and free breakfast or 2 meals for one daily

Great America – 2 free admissions

Alameda County Fair – 2 adults, 2 children, 1 parking pass, 36 Carnival coupons, 2 for 1 drinks

Giants baseball signed by Robb Nen

 

Jennie Mitchell moved to adjourn the meeting and David Carson seconded. Meeting adjourned at 9:37pm.

 

Our next BPO Meeting will be Tuesday, March 9, 2004.