Band Parents Organization Meeting

September 9, 2003

 

Meeting started at 7:33pm

 

Minutes from previous meeting. Nancy Williams moved to accept the minutes as read, David Mayer seconded. Motion passed.

 

Introductions

 

Treasurer’s Report

See other report. Current balance in checking is $4,323.73. There is $3,903.00 to be deposited from Band Camp, uniform fees, shoes, gloves, and final band leadership deposits. There are also checks for Fun Co. $2,100, and Elk’s Lodge donation of $500.

 

Disbursement $344.96 for band camp food purchases. $51.95 for a clothing rack. Isela Diaz made a motion to reimburse the purchase of the uniform rack, Nancy Williams seconded. Motion passed.

 

Membership Report

There are 13 members of the phone tree. Isela Diaz will activate the phone tree to remind people about meetings and other upcoming events. Sign up sheets were passed around the meeting so that others could sign up.

 

Publicity Report

Joel Rojo mentioned that if you cannot sign up to help out at an event, you can go to support and cheer on the band. We would appreciate it. Joel is working with the Argus, Tri-City Voice, and looking for other publicity venues.

 

Fundraising Report

Holly Friscia is working on getting us signed up for the Shoreline Ampitheatre to have adults working the events there. She is also contacting the Fremont Marriott for the Jazz Dinner Dance. If that falls through, we can use the Church of Latter-Day Saints on Friday, the day before the scheduled Jazz Dinner Dance.

 

Director’s Report

Past Events          

June 20                                F                                4pm                                Graduation                                AHS

June 21                                Sat.                                Day                                Alameda County Fair Parade – 1st place                                Pleasanton

July 4                                F                                Day                                July 4 Parade                                Warm Springs

August 11-23                                M-Sat.                                Day                                Band Camp 2003                                AHS

August 16                                Sat.                                Day                                Fun Company Fundraiser                                San Mateo

August 25                                M                                Day                                Freshmen Barbecue Performance                                AHS

 

Upcoming

September 13                                Sat.                                Day                                NCBA Fall Clinic (optional)                                So. San Francisco

September 14                                Sun.                                Day                                Fun Company Fundraiser                                Foster City

Sept. 19                                F                                6-10pm                                Extra Credit Football Pep Band                                TAK

Sept. 20                                Sat.                                Morning                                Newark Days Parade                                Newark

Sept. 22-26                                M-F                                Daily                                Music/Drama Fundraising                                AHS

Sept. 27                                Sat.                                Day                                Niles Jazz Festival?                                Fremont

Oct. 2                                Th.                                6-10pm                                Football vs. St. Mary’s (Field Show)                                TAK

Oct. 11                                Sat.                                All Day                                Cupertino Tournament of Bands                                Cupertino

                                                                                                Parade (a.m.) and Field Show (p.m.)

Oct. 14                                T                                7:30pm                                BPO Mtg.                                Fac. Co.

Oct. 18                                Sat.                                Evening                                Independence Field Show Competition                                San Jose

 

Old Business

Band Camp. It went well.

 

New Business

We will need parent drivers for the Football Pep Band (9/19), the Newark Days Parade (9/20), and the Football Field Show (10/2).

 

Anna Lemley wore the complete uniform to the band parents meeting, to show what the new uniforms look like.

 

David Mayer moved to rent a truck for the Football Field Show on October 2. Nancy Williams seconded. The approximate cost would be $80. Motion passed by those in attendance.

 

A Truck rental costs for 2003 marching season spreadsheet was handed out. David Mayer mentioned that the truck is usually loaded on the Friday, the day before the competition/event. We have used Cresco in the past year. They aren’t as cheap as U-Haul, but the equipment was reliable, unlike U-Haul, which we had poor experiences with in the past. They also give us a discount. Phil Chavez volunteered to be a back up for this year, for David. David Mayer made a motion to approve the payment of the truck rental costs for the 3 competitions (Cupertino, San Jose, Merced). Nancy seconded. Motion passed.

 

Nancy Williams moved to adjourn the meeting and David Mayer seconded. Meeting adjourned at 8:46pm.