CREW
BOOSTERS OF WINTER PARK, INC.
BY-LAWS
ARTICLE
1.
NAME
AND LOCATION
Section 1.
NAME
The
name of this corporation shall be Crew Boosters of Winter Park, Inc.
(hereinafter called the “Club”.)
Section 2.
LOCATION
The
principal office of the Club shall be Post Office Box 1003, Winter Park,
Florida 32789.
ARTICLE
2.
NATURE
AND PURPOSE
Section 1.
NATURE
This
club shall be a charitable, educational, non-profit corporation, with no capital
stock, but with perpetual existence.
Section 2.
PURPOSE
To
support and assist the Winter Park High School Crew Team during its season, and
in the off-season to support a program of rowing intended to benefit athletes
who have, or are likely to, participate in the Winter Park High School Crew
Team; and in general to support and encourage the sport of Rowing (Crew) as more
fully stated in the Articles of Incorporation of the Club; and engage in all
lawful, not-for-profit activities related thereto.
ARTICLE
3.
MEMBERSHIP
Section 1.
ELIGIBILITY
There
shall be three classifications of membership in this Club, namely General
Members, Athlete Members and Alumni Members.
General
Memberships
shall be open to parents of Winter Park High School students who
are members of the Winter Park High School Crew Team. Such persons shall
be entitled to all of the privileges of the Club, including voting and holding
office. They shall pay annual membership dues as established by the Board.
Athlete Memberships shall be open to all Winter Park High School students who are members of
the Winter Park High School Crew Team, and the coaches of the Winter Park High
School Crew Team. Such persons
shall be entitled to all of the privileges of the Club except voting and holding
office. They shall pay annual
membership dues as established by the Board.
Alumni
Membership
shall be open to all persons who have previously been a member of the Winter
Park High School Crew Team, their parents, and dues paying supporting friends
and organizations. Such persons
shall be entitled to all of the privileges of the Club except voting and holding
office. They shall pay annual
membership dues as established by the Board.
Section 2.
ADMISSION
Person’s
eligible for membership shall be admitted upon timely payment of the established
dues and/or fees for General Members, Athlete Members and Alumni
Members.
Section 3.
VOTING
General
Members only shall have a right to vote. Each
parent or legal guardian of a member of Winter Park High School Crew Team shall
be entitled to one vote, with a maximum of two votes per family in situations
where there may be more than two parents or legal guardians. The voting rights shall accrue upon the payment of all
applicable membership dues.
Section 4.
TERM AND OBLIGATIONS OF MEMBERSHIP
Membership
in this Club shall be from year to year unless a member’s written resignation
is received by the Secretary before the end of any paid year.
A resignation shall not relieve any member from liability for any dues
accrued and unpaid before that event. Memberships
may be suspended or persons expelled from membership as provided in Section 5.
Section 5.
DISCIPLINE
If
the conduct of a member has endangered or is likely to endanger the good order,
welfare, or character of the Club, or is at variance with the purposes of the
Club and the provisions of the By-Laws, any three members may present to the
Board of Directors written charges subscribed to by themselves against such
member.
If
it shall appear to the Board of Directors, upon inquiry, after 10 days written
notice to the member so charged of the nature of the charges, and an opportunity
is given him to be heard in his defense, the Board of Directors may, by a
majority vote of the entire Board, suspend or expel such member or declare his
membership forfeited.
A
member suspended or expelled for cause other than non-payment of dues shall have
the right, within one month after receiving notice of such action, to appeal to
the members of the Club by filing a notice of such appeal with the President or
Secretary, and a special meeting shall be called within 30 days after the filing
of such appeal; but if he shall not so appeal, or unless such action of the
Directors be reversed as herein provided, such suspension or expulsion shall
stand. If two-thirds of the entire
membership, by secret ballot, reverse the action of the Board of Directors, the
appellant shall be restored to membership; but until such reversal he shall not
be entitled to nay of the membership privileges.
ARTICLE
4.
OFFICERS
Section 1.
TITLES
The
elective officers of this Club shall be elected from and by the Board of
Directors, to assume office no later than July 1.
a.
The elective officers of this Club shall be President, Vice President,
Recording Secretary, Corresponding Secretary, Treasurer, Vice President for
Athletics, Vice President for Equipment, Vice President for Public Relations,
Vice President for Hospitality, Vice President for Development, Vice President
for the Boathouse, and Vice President for Alumni to serve both the Board
of Directors and the Club.
b.
The appointive officers may be an Assistant treasurer, an Auditor, and a
Parliamentary Advisor.
Section 2.
TERMS
The
President and Vice President shall be elected by the Board to their offices for
a term of one year and/or until their successors shall have been duly elected
and qualified. They may be
re-elected for only one successive term.
The
Recording Secretary, Corresponding Secretary, Treasurer, Vice President for
Athletics, Vice President for Equipment, Vice President for Public Relations,
Vice President for Hospitality, Vice President for Development, Vice President
for the Boathouse and Vice President for Alumni shall hold office of a
term of one year, and may be re-elected without limitation as to tenure.
The appointive officers shall serve during the pleasure of the Board.
Section 3.
QUALIFICATIONS
All
nominees for the Board shall be General Members of the Club and the elective
officers shall be chosen from the Board membership.
ARTICLE
5.
DUTIES
OF OFFICERS
The
officers shall perform the duties that usually devolve upon their offices,
together with those set out in these By-Laws, and such other duties as the Board
may from time to time prescribe.
Section 1.
THE PRESIDENT
a.
The President shall call meetings of the Board of Directors at such time
or place as he may desire.
b.
The President shall, subject to the approval of the Board, appoint all
standing committees, and such other committees as shall be deemed necessary,
except the Nominating Committee.
c.
The President shall be a member ex-officio of all committees, except the
Nominating Committee.
d.
The President MAY appoint an Assistant Treasurer, an Auditor, and a
Parliamentary Advisor.
Section 2.
VICE PRESIDENT
The
Vice President shall preside at all meetings in the absence of the President;
shall perform the duties that usually devolve upon this office; and shall assist
the President when requested.
Section 3.
RECORDING SECRETARY
The
Recording Secretary shall keep the records of the meetings, be custodian of the
Club records and documents, and perform such other duties as usually pertain to
this office.
Section 4.
TREASURER
The
Treasurer shall collect and disburse all funds of the Club; shall account for
them in written form at all meetings as called for; shall arrange to keep a
complete roster of all members and of all crew boosters who are not members and
shall arrange to have the books of the Club audited, at the request of the Board
of Directors. The Assistant
Treasurer, when, as, and if appointed, shall assist the Treasurer when called
upon; in the absence of the treasurer shall collect and disburse all funds of
the Club, and shall be responsible for reporting to the Board, when requested.
Section 5.
CORRESPONDING SECRETARY
The
Corresponding Secretary shall conduct the general correspondence of the Club;
send notices of all meetings and other notices where previous notice is
required; notify officers and committees of their election or appointment;
notify those members who may have forfeited membership and shall perform such
other duties as may come within the province of this office or as requested by
the President or Board of Directors.
Section
6. VICE PRESIDENT FOR ATHLETICS
The Vice
President for Athletics shall be responsible for all athletic endeavors,
including, but not limited to, liaison to the Board with the men's and
women's coach, the procurement of appropriate uniforms for the athletes, the
participation of the athletes in the various races, and the transportation and
lodging, if appropriate, of the athletes for racing events.
Section
7. VICE PRESIDENT FOR EQUIPMENT
The Vice
President for Equipment shall maintain records of physical property for the
club, shall report to the Board the maintenance and repair of all property and
equipment, and shall coordinate the transportation of the equipment with the
coach to and from all events.
Section
8. VICE PRESIDENT FOR PUBLIC RELATIONS
The Vice
President for Public Relations shall coordinate all communication between the
club and Winter Park High School administration and school liaison officer, the
media, including newspaper, television, and other rowing clubs with which we may
compete.
Section
9.
VICE PRESIDENT FOR HOSPITALITY
The Vice
President for Hospitality shall coordinate the food and drinks provided to the
athletes during the racing events, the “Potluck” Supper, Parent’s Day, the
Annual Picnic, and other similar events.
Section
10. VICE PRESIDENT FOR DEVELOPMENT
The Vice
President for Development shall coordinate all revenue producing activities,
including, but not limited to, gift wrap fund raisers, student fees, corporate
programs, scholarships and promotional items.
Section
11. VICE PRESIDENT FOR THE
BOATHOUSE
The Vice
President for the Boathouse shall coordinate and supervise the necessary
maintenance and repair of the boathouse property leased or owned by the Club,
including all structures situated on the Lake Howell site and shall report to
the board the maintenance and repair of such property.
Section
12. VICE PRESIDENT
FOR ALUMNI
The
Vice President for Alumni shall serve as liaison with and for all Alumni Members
and shall coordinate all communications with persons who are past athlete
members of the Winter Park High School Crew Team and their parents.
ARTICLE
6.
BOARD
OF DIRECTORS
Section 1.
RESPONSIBILITY
The
Board of Directors shall direct the affairs of the Club other than those
assigned to the coaches as part of the coaching duties.
The actions of the Board under these By-Laws are final.
Section 2.
COMPOSITION
The
Board of Directors shall be composed of a minimum of 15, and a maximum of 25
members. The members of
the Board shall be the elected directors and the Immediate Past President.
Section 3.
OFFICERS
The
officers of the Board shall be President, Vice President, Recording Secretary,
Corresponding Secretary, Treasurer, Vice President for Athletics, Vice President
for Equipment, Vice President for Public Relations, Vice President for
Hospitality, Vice President for Development, Vice President for the Boathouse,
and Vice President for Alumni.
Section 4.
TERM OF OFFICE
The
Directors shall hold office for 1 year and may be re-elected.
Section 5.
ELIGIBILITY
All
elected Directors and Officers shall be General Members of the Club.
Section 6.
RESIGNATIONS
Written
notice of any Board Members’ resignation must be received by the President or
Secretary, and approved by a majority of the remaining voting members
before it is effective.
Section 7.
VACANCIES
Any
vacancy on the Board of Directors may be filled for the unexpired term by the
Board.
Section 8.
MEETINGS
The
Board of Directors shall hold meetings at such times and places as the President
may designate. Meetings may also be
called at any time or place by any three Directors.
Section 9.
QUORUM
The
quorum for the transaction of business at any regular or special meeting of the
Board shall be one half of the members.
Section 10.
BUDGET
The
Board of Directors shall determine the amount of the annual budget of the Club
and shall be responsible for raising funds to meet approved costs and
expenses related to the Winter Park High School Crew Team.
ARTICLE
7.
COMMITTEES
Section 1.
STANDING COMMITTEES
There
shall be the following Standing Committees, appointed by the President, and
subject to annual review:
a.
Finance (or “Ways & Means”).
This Committee shall consist of five members and in addition thereto the
Club President and Treasurer. They
shall prepare an annual budget to be submitted to the Board, and suggest and
provide ways and means for raising the necessary funds and “know-how”.
b.
Membership. This Committee
shall fulfill the usual duties of a membership committee, as outlined herein in
Article 3.
c.
Promotional and Special Events. This
committee, with the Immediate Past President as an advisor, shall arrange for
promotional and special events to further the best interests and activities of
the Club, including, but not in limitation of, Christmas Parades, the Winter
Park Sidewalk Arts Festival and any other seasonal or commemorative events.
d.
Public Relations. This
Committee shall arrange for news releases, public appearances, moving pictures,
and any and all documentary material evidencing good publicity and public
relations.
Section 2.
NOMINATING
a.
Composition. A committee of
three or more shall be appointed by the Board of Directors to serve as
the Nominating Committee which shall include at least one member of the Board of
Directors, not an officer, and at least two members of the Club not serving on
the Board of Directors.
b.
When appointed. This
committee shall be appointed prior to April 1 each year.
The committee shall submit the list of nominees for the Board of
Directors in writing to the membership at least one (1) week prior to the Annual
Meeting.
c.
Additional nominations. Other
nominations for the Board of Directors may be submitted from the General
Membership at the Annual Meeting.
d.
Elections. The Directors
shall be elected by secret ballot majority vote of those members present and
voting. The secret ballot may be
waived by a majority of those present and voting.
ARTICLE
8.
MEETINGS
OF MEMBERS
Section 1.
ANNUAL MEETING
a.
The Annual Meeting of the members of this Club shall be held at such
place as the Directors may designate, in May of each year, preferably following
the State Meet.
b.
Written notice of intention to hold this meeting shall be given to all
members by the Recording Secretary by April 1 each year.
c.
At this meeting all directors shall be elected by secret ballot (unless
this requirement is waived) and shall take office no later than July 1.
d.
Any other business for the good of the Club may be transacted that
properly comes before this meeting, with annual reports, etc.
Section 2.
ORGANIZATIONAL AND PROMOTIONAL MEETING
A
special membership meeting for organization and promotion, without regular
business shall be held in September.
Section 3.
REGULAR MEETINGS
Meetings
of the members of the Club in addition to the annual meeting, shall be held when
and where designated by the Board.
Section 4.
SPECIAL MEETINGS
Special
meetings of the members of the Club may be held at any time upon the call of the
President or of the Board of Directors, or upon written petition signed by at
least twenty (20) percent of the members, and directed to the President or to
the Board. Notice of such special
meeting shall be given to each member of the Club at least two (2) days prior to
the time of the meeting, and such notice shall state the purpose of the meeting.
Section 5.
QUORUM
Twenty-five
(25) percent of the General Members of the Club shall constitute a quorum for
the transaction of business at a called meeting.
ARTICLE
9.
PROXIES
There shall be no general proxies.
ARTICLE
10.
ANNUAL
DUES AND FEES, IF ANY
Section 1.
AMOUNTS, METHODS, AND DELINQUENCIES
The
annual dues for members, any fees, the method of payment, and delinquent dates
shall be established by the Board.
Section 2.
FISCAL YEAR
The
fiscal year of this Club is from July 1st each year to June 30th
in the following year.
ARTICLE
11.
PARLIAMENTARY
AUTHORITY
Robert’s Rules of Order shall govern this Club in all cases where they
are not inconsistent with these By-Laws.
ARTICLE
12.
AMENDMENTS
Section 1.
NOTICE
Notice
of any proposed amendment to these By-Laws shall be filed with the Recording
Secretary in writing in sufficient time to allow the proposed amendment to be
delivered to all General Members at least 10 days before the meeting at which
said amendment is to be voted upon. Proposed
amendments may be initiated by the Board of Directors by petition signed by not
less than ten (10) members.
Section 2.
VOTE
Following
due notice, these By-Laws may be amended at any business meeting of the Club by
a majority vote of the entire membership.