1. a) The name of the club shall be Hornsby
R.S.L.Computer Club.
b) Memorandum and Articles of
Association Rules and By-laws of the Hornsby R.S.L. Club
Limited
will be accepted by all members of the Computer Club.
2. Wherever in these laws
the words "This Club" appear, they shall mean the Hornsby R.S.L
Computer Club.
"Member" means a person who is a financial member of both the Hornsby
R.S.L.
Limited and the Computer Club.
3. OBJECTS
To promote Friendship,
Computer knowledge and Mutual assistance with computer useage.
4. OFFICE BEARERS
a) Office bearers shall consist of :
President
1.........................................
Vice President
1..........................................
Honorary Secretary
1..........................................
Honorary Treasurer
1..............................................
Assistant Secretary
1............................................
Promotion &
Publicity Officer 1.......................................
Meetings Manager
1......................................
Equipment Manager
1..........................................
Web Site &
Forum Manager 1...........................................
Committee
3............................................................................................................................
. and shall form
the general committee of the club. ( One office bearer to be appointed
official
delegate to
Hornsby R.S.L. Sports Council by general committee.)
b) Nominations for positions
of office bearers (as listed) may be accepted off the floor or in
writing prior
to the opening of the Annual General Meeting.
c) Any vacancy on committee occurring
before the expiration of the term of office ( 12 months )
shall be filled
at the first general committee meeting of the club after the vacancy occures,
and
that person
shall hold office until the next Annual General Meeting.
d) Regular meetings of general
committee shall, unless otherwise arranged, be held on the second
Monday
of each month.
The president
may at any time, or the Secretary on the requisition of three (3)
members of the
general
committee, summon a meeting of general committee without restriction as
to the period
of notice
or method of giving notice.
The Honorary
Secretary shall record in the minutes, the names of all committee members
present.
e) At all meetings, the President
shall occupy the chair. In the absence of the President, the Vice
President
shall occupy the chair. In the absence of the Vice President, the meeting
shall elect its
own chairman
for that meeting.
f) The Chairman shall have
a deliberate, as well as a casting vote.
5. a) The Annual General Meeting of the Club shall
be held in Fefruary of each year or such date as the
General
Committee shall determine.
b) Financial year of the Club
shall end December 30th of each year.
c) Only financial members of
Hornsby R.S.L. Club Limited and Hornsby R.S.L. Computer Club shall
be entitled
to attend meetings, vote or stand for office.
d) The regular business of the
Annual General Meeting shall be :
i) To recieve and confirm the minute of the previous Annual General
Meeting.
i i) To receive the annual report from Committee and audited Income
and Expenditure Statement
and Balance Sheet.
i i i)
To elect office bearers for ensuring twelve months.
i v)
General business as may be brought forward in conformaty with these rules.
e) An audited statement
of receipts and payments associated documents ( as required by Board of
Directors
) to be presented to members for their approval at Annual General Meeting
prior to
presentation
to Board of Directors of Hornsby R.S.L. Club Limited.
f) Approval reports to be
presented to next Board of Directors meeting immediately following
Annual
General Meeting.
g) A Director of Hornsby R.S.L.
Club Limited as appointed by the said board must be present and act
as returning
officer at Annual General Meeting of the Club.
6. A general meeting of members
of the club other than the Annual General Meeting shall be a Special
General Meeting.
7. General Meeting of members of
the Club may be convened by the Honorary Secretary :
a) Upon motion of the General Committee.
b) Upon a requisition of General Meeting
signed by not less than five financial members and stating the
business to
be considered..
c) Five (5) financial members
shall form a quorum.
d) No business except that for which
the meeting shall have been called for, may be transacted at any
Special General
Meeting.
e) Seven (7) days notice at least
( exclusive of both of the days of which the notice was served or
deemed to be
served and of the day for which the notice is given ) of every general
meeting,
specifying the
place, the day and the hour of the meeting and in the case of special business
the
general nature
of that business shall be given to the members who are entitled to vote
at a general
meeting.
f) The club in General Meeting
shall have complete control of all club affairs and wherever in these
rules it is provided
that any act of thing may be done by the committee, then it shall read
subject to
the right of a General
Meeting, to vary, add to or rescind any solution of the club committee.
g) All notices of motion must be given
in writing to the Honorary Secretary fourteen (14) clear days
prior to the meeting.
8. In the case of any questions arising
as to the correct interpretation of any of these rules or any other
questions not provided
for herein, such questions shall be dealt with by the club whose decision
shall
be final, subject
to the provisions of these Rules as to the powers of a General Meeting.
9. All correspondence shall be addressed to
the Honorary Secretary.
10. Annual subscriptions for club membership shall
be as determined annually by General Committee
at the first meeting
following Annual General Meeting.
11. All members shall conduct themseves in the proper manner.
12. The intentional promotion of any Computer Product or Service
by a Commercial Organisation
must be approved by the Board of the Hornsby R.S.L. Club Limited.