To establish the implementing guidelines and procedures for the internal use and reservations of media equipment, non-printable materials and audio-visual venues and ensures timely and efficient delivery of media items to all qualified users.

Who are qualified?

All SBC administrators, faculty members and employees can avail of the IMC resources and equipment for official use only. Duly-registered SBC students are likewise allowed provided that all requests are pre-approved by their classroom or organization/club advisers.

1. Reservations for the use of media equipment must be made three (3) days in advance while venues one (1) week in advance prior to the date of service to allow the media center to arrange the schedules. The First Come First Serve Basis is applied to all requests.
2. In cases of emergency requests, users are required to secure a written endorsement from the Department Head and approval from the Rector-President or the Director of Services before the requests are sent to the Instructional Media Center. However, these shall still subject the availability of the equipment needed and/or confirmation of such availability will be made by the IMC staff.
3. The Instructional Media Center shall confirm all requests within twenty four (24) hours upon receipt of the required request forms. In case of cancellation/s, users should inform the Instructional Media Center a day before the scheduled use. All users should properly accomplish the required Instructional Media center request forms to be sent personally to the Media Center. Requests can also be sent online through our email address, imc@sanbeda-alabang.edu.ph or sbcamedia@yahoo.com.
4. As a general rule, reserved equipment and materials should be personally received from the Instructional Media Center by the requesting users. It shall be the responsibility of the Instructional Media Center to provide manpower assistance for heavy media equipment.
5. No materials and equipment can be taken out or be used outside SBCA unless approved by the Director of Services/Instructional Media Center Coordinator.
6. Media materials are treated as reference materials. As such they are to be returned immediately after use
7. The media equipment borrowers are expected to operate the corresponding equipment to project filmstrips, slides, and transparencies, or the use of tape recorder and opaque projector. The materials will be prepared by the media staff and likewise put back after use. For film showing activities, the Media Center shall provide the film operator.
8. The projection rooms serve as multi-purpose rooms and their main priorities are given to film showing, academic contests, school activities, administrators’ and teachers’ meetings.
9. Teachers must accompany any class using the IMC and must remain with the class for the entire duration of the activity. No class should be left unattended by the classroom teacher while in the IMC. The class adviser is likewise responsible for informing the IMC staff of class sessions ending earlier than scheduled.
10. It is the borrower’s responsibility to ensure the security and proper use of any and all borrowed IMC equipment. The IMC must be immediately informed in case of loss or damage to such borrowed equipment. If negligence is proven for its loss or damage, the user shall be charged the corresponding cost or repair expense as restitution. Restitution may be imposed independently or along with any other penalties in cases of loss or damage to the School’s property. The College may recover the amount involved through salary deductions or whatever legal means that will prompt the borrower to pay the amount involved. Restitution shall in no way mitigate the penalties attached to the infraction brought about by such negligence.
11. Requests for borrowing of materials from outside sources and/or bringing of personal materials should be consulted and discussed with the Instructional Media Center Coordinator prior to implementation.
12. Job request for video taping of an official school activity or editing must be filed at least one (1) week in advance.
13. Fund raising activities, which will require the use of media equipment, should share five percent (5%) of the net proceeds to cover maintenance and labor cost incurred.

1. All students are expected to fill out a Student Borrower’s Form for the use of projection rooms and IMC equipment. The approval of classroom adviser or faculty should be obtained first before request forms are presented to the Instructional Media Center.
2. A valid school ID is required when borrowing equipment.
3. Permission to borrow equipment and use of projection rooms will only be granted for official school activities.
4. To maintain order, only the group leader will be entertained when borrowing equipment or requesting the use of the projection room/s.
5. A maximum time of one (1) hour is allowed for the use of any equipment. In case of an extension, permission from any media staff should be sought. Otherwise, a fine will be imposed for failure to return on time.
6. Replacement or corresponding penalty shall be imposed in case/s of loss or damage of an equipment/material.
7. Students are not allowed to operate media equipment unless allowed by the Media Center.
8. Loitering or overstaying inside the media office is strictly prohibited. Likewise, only authorized persons are allowed inside the IMC technician’s area.
9. Proper decorum should be observed at all times. Eating and playing are not allowed inside the Media Center and viewing areas.
10. Borrowing by elementary pupils will be limited to VCD/CD/DVD Cassette Recorders/Players and VCD/CD/DVD ROM only.
     

Students, faculty and employees who wish to secure a copy of school documented activities like graduation ceremonies, First Holy Communion, academic contests, etc. should:

1. Fill out a job request form in duplicate.

2. Pay to the cashier the stated amount.

3. Present to the Instructional Media Center the official receipt with the corresponding OR number.

4. Provide blank tape/s for copying.

5. Call up IMC to check if copied material is already available for pick up.

Note : Video copying will only be done if time and availability of staff will allow.

1. Since the life span of an overhead projector bulb is only seventy four (74) hours, it is strictly advised to use the “on and off technique “ while discussion is going on. This would not only ensure that the attention of the audience is sustained but would likewise prolong the usage of the OHP bulb.

2. The OHP is designed to be used even in a lighted room. It is suggested to rest the projector after each use so as not to damage the hot bulb that may cause it to bust.

3. There are two (2) kinds of transparencies. One is the ordinary plastic sheet and the other is the expensive type that can accept permanent printing through the Xerox machine. The use of the latter can be provided by the IMC following certain guidelines and conditions.

1. Media materials / equipment are for support of classroom instruction and extra and co-curricular activities of the students.

2. Duly approved fund raising activities for any purpose using media equipment will have to share five percent (5%) of the net income or proceeds for maintenance purposes ( i.e. projector bulb, some parts, etc. )

3. The Program Budget Proposal (PBP) of the activity to be prepared by the person / organization concerned should include the different media equipment to be used for the Media Coordinator’s approval.

4. The Accounting Office keeps a record of the PBP for proper costing / sharing of net income for media equipment.

5. All percentage net shares for the Media Center are kept at the Accounting Office for proper handling.