| CONFERENCE INFORMATION
CONFERENCE REGISTRATION
The conference registration form
is attached to this preliminary conference programme. To register, please return the
completed form via FAX or POST to:
MS KAREN CHAN
National Archives of Singapore
1, Canning Rise, Singapore 179868
FAX: (65) 339 5697 / (65) 339
On-line registrations are
NOT accepted. Registration for places for the conference is on a
first-come-first-serve basis.
CONFERENCE PACKAGE
Below are the costs and entitlements of the various options that
are available to participants. Rates are inclusive of 3% Goods and Services Tax (GST).
*Exchange rate used for
conversion is US$1 = S$1.70.
Registration Option |
Cost
(Singapore Dollars) |
Cost
(US Dollars) |
Package Entitlement |
| OPTION A Full Conference Delegate (IASA or SEAPAVAA MEMBER)
OPTION B
Full Conference Delegate (IASA or SEAPAVAA NON-MEMBER) |
425
468 |
250
275 |
- Opening and Closing Ceremonies
- Symposium and Poster Sessions
- Trade Show
- Institutional Visits
- Museum Tours
- Conference Bag
- 5 Lunches
- 10 tea/coffee breaks
- Welcome Cocktail
|
| OPTION C Accompanying Person of IASA or SEAPAVAA MEMBER
OPTION D
Accompanying Person of IASA or SEAPAVAA NON-MEMBER |
213
235 |
125
138 |
- Opening and Closing Ceremonies
- Symposium and Poster Sessions
- Trade Show
- Institutional Visits
- Museum Tours
- Tea/coffee breaks
- Welcome Cocktail
|
OPTION E
Single Day Session
(4th, 5th, or 6th July 2000) |
90 |
53 |
- Single day
events depending on the day chosen for attendance
- Trade Show
- Conference Bag
- One Lunch
- Two Coffee/Tea Breaks
|
| OPTION F Single Day Session for Afternoon Programme on 3rd July 2000
only
OPTION G
Single Day Session for Morning Programme on 7th July
2000 only |
65
65 |
38
38 |
- All afternoon (3rd July) OR morning (7th July)
events, depending on option requested for
- Trade Show
- One Lunch
- One Coffee/Tea Break
|
DEADLINE FOR CONFERENCE REGISTRATION
All conference registration forms are to be submitted by 15th
MAY 2000.
LATE FEE
A surcharge of 10% on the listed conference registration fee
will be levied if registration forms are received after 15th May 2000.
CONFERENCE CURRENCY
The conference currency is the Singapore dollar. All
payments should be made in the Singapore dollar.
IASA/SEAPAVAA MEMBERSHIP
Those who apply for membership of either association before the
submission deadline of the conference on 15th May 2000 will be entitled to
register at the members’ rate. The membership application forms will be distributed
by IASA/SEAPAVAA to all interested applicants during the conference week. In the meantime,
please indicate your interest in membership on the conference registration form.
CONTACT PERSONS
You can contact the following persons if you have queries:
PRE/POST CONFERENCE MEETINGS
Pre/post conference meetings are closed sessions
for IASA and SEAPAVAA members only.
Saturday, 1st July
Venue: National Archives of Singapore (NAS)
No.1, Canning Rise, Singapore 179868
| 0900-1800 |
IASA Executive Board Meeting |
NAS Board Room, Level 3 |
| 0900-1800 |
SEAPAVAA Executive Council Board |
NAS Sophia Room, Level 3 |
| 1400-1800 |
IASA Task Force on Selection Priorities |
NAS Coleman Room, Level 5 |
Sunday, 2nd July
Venue: National Archives of Singapore (NAS)
| 0900-1245 |
IASA Executive Board Meeting |
NAS Boardroom, Level 3 |
| 0900-1245 |
IASA Technical Committee Meeting |
NAS LT Landing, Level 4 |
| 0900-1045 |
IASA Discography Committee Meeting |
NAS Sophia Room, Level 3 |
| 0900-1245 |
SEAPAVAA Technical Meeting |
NAS Coleman Room, Level 5 |
| 0900-1045 |
SEAPAVAA Collections Meeting |
NAS Canning Room, Level 4 |
| 0900-1045 |
SEAPAVAA Publicity Meeting |
NAS Stamford Room, Level 4 |
| 1115-1245 |
IASA Cataloguing/Documentation Meeting |
NAS LT Landing, Level 4 |
| 1400-1545 |
IASA National Archives Committee Meeting |
NAS LT Landing, Level 4 |
| 1400-1800 |
SEAPAVAA Training Meeting |
NAS Canning Room, Level 4 |
| 1615-1800 |
IASA Radio Sound Archives Committee Meeting |
NAS LT Landing, Level 4 |
| 1400-1800 |
Combined IASA/SEAPAVAA Technical Meeting |
NAS Boardroom, Level 3 |
Saturday, 8th July
Venue: National Archives of Singapore
| 0915-1700 |
IASA Executive Board Meeting |
NAS Boardroom, Level 3 |
CONFERENCE PROGRAMME
CONFERENCE THEME
The conference theme is "A
Future for the Past: AV Archiving in the 3rd Millennium". As audiovisual
archivists enter their second century, this theme embraces the idea that archivists must
always project their thoughts in two directions, backwards and forwards in order to ensure
that the work of the past will remain intact for future generations. The conference theme
will be explored through a number of sub-themes, which will be addressed over a total of
ten single and parallel symposium sessions, and several poster sessions.
SYMPOSIUM SESSIONS
Symposium sessions are single
sessions unless stated otherwise. Each session will have either three or four papers
related to the topic of the session. General Assemblies are closed sessions for
IASA and SEAPAVAA members only.
All events are held at the Hotel Inter-Continental Singapore unless
otherwise stated.
Monday, 3rd July
| 0915-1245 |
IASA General Assembly 1 (closed session) |
Ballroom 1 |
| 0915-1245 |
SEAPAVAA General Assembly 1 (closed session) |
Ballroom 2 |
| 1045-1115 |
Refreshment Break |
Ballroom Foyer |
| 1245-1345 |
Lunch |
Ballroom 3 |
| 1415-1515 |
Opening Ceremony |
Ballrooms 1 & 2 |
| 1515-1545 |
Refreshment Break |
Ballroom Foyer |
| 1545-1730 |
Keynote Session and Discussion |
Ballrooms 1 & 2 |
| 1730-1800 |
New Comer Session |
Ballrooms 1 & 2 |
| 1845-1945 |
Welcome Cocktail |
Hotel Inter-Continental |
| 0915-1045 |
Paper Open Session 1 |
Ballrooms 1 & 2 |
|
Acquisition and Management
- Methods: purchase, donation, search, off air,
legal deposit
- Acquiring copyrights: conditions, legalities, legal deposit
- Selection and prioritizing for digital transfer
- Managing collections across multiple institutions
|
|
| 1115-1245 |
Paper Open Session 2 |
Ballrooms 1 & 2 |
|
Technical: Format & Obsolescence
- Future of film versus digital projection
- Global coordination / complementation in managing obsolescence (3 sectors)
- Impending obsolescence: the next 10 years
|
|
| 1415-1700 |
Institutional Visits to local broadcasting
institutions |
|
| 0915-1045 |
Paper Open Session 3 (Concurrent) |
|
|
Ballroom 1 |
Ballroom 2 |
|
Access
- New developments in the services provided by Archives around the world
|
Archiving in Tropical
Countries
- Managing magnetic media (TC)
- Vinegar syndrome
|
| 1045-1145 |
Refreshment Break |
Ballroom Foyer |
| 1145-1245 |
Paper Open Session 4 (Concurrent) |
|
|
Ballroom 1 |
Ballroom 2 |
|
Copyright
- Archival stance (IASA position)
- Evolving copyright issues (WIPO etc)
|
Training and
HR Development
- Recruitment processes, practices, and priorities
- Developing courses and making them more accessible
- Accreditation
- AV Archiving as a profession: profile
- Skill development
|
| 1245-1415 |
Lunch |
Ballroom 3 |
| 1415-1545 |
Paper Open Session 5 (Concurrent) |
|
|
Ballroom 1 |
Ballroom 2 |
|
Cataloguing
- Metadata
- Cataloguing data on the net: automated information systems
|
Philosophy
and Ethics
- Towards a global framework: ethics, codes and policy stances
- A "standard statement" on what constitutes a preservation copy
- How to get governments, multi-lateral organizations and AV industries to give AV
archiving higher priority: policy translated into supported programs
|
| 1545-1615 |
Refreshment Break |
Ballroom Foyer |
| 1615-1700 |
Visit to the National Archives of
Singapore |
|
| 1930-2200 |
Night Tour of National Heritage
Board Museums |
|
Thursday, 6th July
| 0915-1045 |
Paper Open Session 6 |
Ballrooms 1 & 2 |
|
Digital Collection Management
- Digital broadcasting: implications of DAB, DTV
- Mass storage practicalities and implications / new technologies for preservation
|
| 1045-1115 |
Refreshment Break |
Ballroom Foyer |
| 1115-1245 |
Paper Open Session 7 |
Ballrooms 1 & 2 |
|
Selection
- Designing Policies
- What do you keep and why? The widening range
- Passive versus Active
- Issues for individual media: audio, radio, film, TV, web, etc…
|
| 1245-1415 |
Lunch |
Ballroom 3 |
| 1415-1545 |
Paper Open Session 8 |
Ballrooms 1 & 2 |
|
Deselection/Disposal
- Is deselection necessary? Issues
- Case study: National Archives of Australia
|
| 1545-1615 |
Refreshment Break |
Ballroom Foyer |
| 1615-1700 |
Paper Open Session 9 |
Ballrooms 1 & 2 |
|
Singapore Session
- History and upcoming developments in av, oral history, radio, television, film
- Work of institutions
- Dissemination: CD-Roms, DVDs, website publishing, videos, audio CDs
|
Friday, 7th July
| 0915-1045 |
Paper Open Session 10 |
Ballrooms 1 & 2 |
|
Strategic Issues (Resolutions
and Recommendations)
- AV on the IASA agenda: future directions
- Audio on the SEAPAVAA agenda: future directions / state of audio archiving in the
region
- Planning for the future: SOFIA and the Philippines experience
- Developing and interacting with support bases
|
| 1045-1115 |
Refreshment Break |
Ballroom Foyer |
| 1115-1215 |
Poster Session & Discussion |
Ballrooms 1 & 2 |
| 1215-1245 |
Closing Ceremony |
Ballrooms 1 & 2 |
| 1245-1415 |
Lunch |
Ballroom 3 |
| 1415-1545 |
IASA General Assembly 2 (closed session) |
Ballroom 1 |
| 1415-1700 |
SEAPAVAA General Assembly 2 (closed session) |
Ballroom 2 |
| 1615-1700 |
IASA Executive Board Meeting |
Ballroom 1 |
| 1615-1700 |
IASA National Branches & Affiliated
Organizations Committee |
Hotel Breakout Room |
| 1900-2200 |
Farewell Dinner |
National Archives of Singapore |
A conference desk will be set up at the conference
venue, Hotel Inter-Continental Singapore, Sunday, 2nd July 2000 from 2pm to
6pm, at (location to be confirmed). Participants who have registered for
the conference may come and collect their conference bags.
OTHER CONFERENCE INFORMATION
CONFERENCE DESK
A conference desk will be set up at
the conference venue, Hotel Inter-Continental Singapore, Level 3, Malacca Room on Sunday
2nd July 2000, from 2pm to 6pm. Overseas participants are requested to
collect their conference bags from the desk on that day.
TRADE SHOW
Local and overseas vendors will be present to share their audiovisual
products and services with conference participants. The trade show will be open to all
registered participants throughout the conference week.
TRANSPORTATION
Two-way transportation will be
provided only for the institutional visits, the visit to the National Archives of
Singapore, the National Heritage Board museums’ tour, and the farewell dinner. The
embarkation and disembarkation points shall be the lobby of Hotel Inter-Continental.
WELCOME COCKTAIL
Welcome cocktail will be held at the
Hotel Inter-Continental Singapore. Non-alcoholic beverages will be served. Participants
are welcome to purchase alcoholic drinks from the paid bar at their own expense .
FAREWELL DINNER
Farewell dinner at the National
Archives of Singapore is OPTIONAL for participants. Those interested must
indicate their attendance on the conference registration form. The cost of the dinner is S$30
(US$17.65) PER person.
DRESS CODE
| Opening and Closing Ceremonies |
Business Attire |
| Welcome Cocktail and Farewell Dinner |
Participants are greatly encouraged to come in their
national dress |
LOCAL SIGHTSEEING
No local tours or sightseeing have
been planned for the conference. There are numerous local tours in Singapore and brochures
will be provided on interesting places and things to explore in Singapore. Some
preliminary information on places of interest in Singapore is available in the section on
Country Facts. Packaged day tours can be booked directly with the concierge in the hotel
where you are staying.
REGIONAL TOURS
Tradewinds Tours and Travel, a subsidiary of the Singapore Airlines,
offers a range of tours to countries of the region. Conference participants are welcome to
book regional tours with Tradewinds Tours and Travel. All ticket bookings and payment
is between the agency and the participant. It is advised that air tickets and regional
tours be booked before arrival in Singapore to avoid disappointment. Those interested in
regional tours are reminded to check with their embassies regarding the requirements of
visa applications.
The contact details of Tradewinds Tours and Travel are as follows:
Fax: (65) 533 9035
Email: TRADEWINDS_INTSALES@SINGAPOREAIR.COM.SG
Tradewinds will set up a tour desk at the conference venue during
certain hours of the day throughout the conference week from 3rd to 7th
July 2000. They will be happy to entertain your queries and furnish you with more
information on the spot. |