Excel 2000

Microsoft Excel is an electronic worksheet program with which you can create charts, graphs, and worksheets, for financial and other data. After you enter your financial data, you can analyse it for forecasts and generate numerous what-if scenarios.



(1) How to use the Mouse to click :


The Start button <Start> from which you display the Windows 2000 Start Menu (you can start any Windows program).

The Taskbar is the Windows bar at the bottom of your screen that displays all programs currently running.



(2) How to start or launch Excel 2000 :

Point and click (Select) <Start>, <Programs>, <Microsoft Office>, <Microsoft Excel>


Point and click (Select) <Start>, <Programs>,
<Microsoft Office Tools>
to create a Microsoft Office Shortcut Bar.


Point and click (Select)

<Microsoft Excel> icon to start quickly.


(3) Basic Editing Skills :


The proper typing skills -
2-hand fingers layout on the Keyboard

The proper correcting skills -
or <Delete>


The proper inserting and typeover skills -
<Insert> (


(4) Menu Commands and Toolbars :

  1. Menu with corresponding toolbars icons
    Point and click
    <View><Toolbars> :
    Standard, click Formatting

  2. Standard & Formatting Toolbars




(5) Short-cut Menu:

  1. Mouse right-click (Select Short-cut Menu)

(6) Internet Explorer Interface :

Menu, Point and click <View><Toolbars> : click Web




(7) Working with documents - Open Document, Templates and Wizards :

  1. Open Document is to transfer a workbook file (.xls filename extension) from disk into memory.

    Menu, Point and click <File>: click Open

  2. Template is a preset document layout, so that you can modify to create a particular kind of document.

    Menu, Point and click <File>: click New

    Excel's Templates :
    Template's toolbar such as invoices, purchase orders at <File>, <New>, <Spreadsheet Solutions>. Customise a template, e.g. add a company logo or address.
  4. To save a custom template, <Lock/Save Sheet>, <Lock And Save Template>.

  7. Wizard is a step-by-step set of dialog box that guide you through the creation of a woksheet.


(8) Moving within Worksheets in Workbook : Sheet Tabs.




(9) Basic Mouse Skills for the Range of Cell Selection : Cost Analysis

Point and click (select)
Drag-and-drop (highlight)
Shift+click (select till the end and click)

Ctrl-click (random selection)
Ctrl+A (entire workbook)


(10) Creating a Table : collection of data organised in rows and columns for the entry of Numerical Values, Character Text, or Formulae . The cell is the value at a Table's row and column intersection.

Moving around a Table :

Tab (Next Cell)
Shift-Tab (Previous Cell)
Alt-PageUp (Column's Top Cell)
Alt-PageDown (Column's Bottom Cell)
Ctrl-Home (Current Row's First Cell)
Ctrl-End (Current Row's last Cell)



(11) Formating Data or Character or Tables on the workbook - add style and flair to your presentation.. remember to type your data or text or table before formatting.



(12) Copying, Cutting, Pasting:

  • Copy is to make a copy of selected range of cells and send a copy of that selected cell(s) to the Windows clipboard (which is an area of memory reserved for data, text, graphics, and others).

  • Paste is to send the Windows clipboard contents to a location inside your workbook.

  • Cut is to delete or erase the selected range of cells and send that data to the Windows clipboard for later pasting elsewhere. Cutting and Pasting means moving the range of cells.



(13) Perform Calculation : At the Formular Bar, Click <+> button.



(14) Excel Chart using chart wizard - a step-by-step set of dialog box that guide you through the creation of a chart.


Click <Chart Wizard> button


Step 1 :

Step 2 :

Step 3 :

Step 4 :





(15) Printer subsystem is the Windows printer interface for direct printed output for all your Windows programs. You can decide on the print sheet order.


Menu, Point and click <File>, <Page Setup> : click Sheet


Menu, Point and click <File>: click





(16) Print Preview for previewing any Windows 2000 document using the WYSIWYG (pronounced wizzy-wig) as an acronym for What You See Is What You Get, the concept that your screen shows your output as it will look on paper : Set Margins, Print Area and Print Order, Headers and Footers, etc.

Menu, Point and click <File>: click




Excel Project (Optional)




Are you ready for MOUS Certification?


MOUS for Microsoft Excel 2000





Edwin Koh : Congratulations in Your New Knowledge and Skills.






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