BYLAWS
OF
STARLIGHT ICE DANCE CLUB
of the Twin Cities
Member Club of
The
ADOPTED:
AMENDED:
ARTICLE I
NAME
Section
1: NAME
The Organization shall be known as Starlight Ice Dance Club of the
Twin Cities.
ARTICLE II
PURPOSE
Section
1: PURPOSE
The purpose of the Starlight Ice Dance Club of the Twin
Cities (the Club) is: to encourage the instruction, practice and advancement of
the members in ice dancing, and to promote ice dancing to the public; to
provide entry level social ice dancing sessions to all ice dancers, and to
provide a communication network for all ice dancers in the Twin Cities; to
encourage and cultivate a spirit of fraternal feeling among ice skaters and
between skating clubs; to sponsor, produce or cooperate in the production of
amateur ice carnivals and shows; to provide a link between skaters and the U.
S. Figure Skating Association (USFSA) for the purposes of testing and
competition; and generally to do and perform such other acts as may be
necessary, advisable, proper or incidental in the realization of the objectives
and purposes of this organization; and to carry out the general policies and
objectives of the USFSA.
ARTICLE III
DUTIES OF OFFICERS
The officers shall be President, Vice-President, Secretary,
and Treasurer. No person shall hold more
than one office at the same time. The Board has the power, whenever they deem
it necessary, to appoint an acting officer and/or assistant, chair, or
committee.
Section
1: DUTIES OF PRESIDENT
It shall be the duty of the President, unless this authority
is delegated by the Board to another officer or agent of the Club, to take
charge of the Club; to preside at all meetings of the Club and of the
Board. The President shall have general
active management of the business of the Club; the responsibility to see that
the orders and resolutions of the Board are carried into effect; the authority
to sign and deliver in the name of the Club contracts or other instruments
pertaining to the business of the Club, pending approval of the Board; the
power to suspend any member for violation of the Bylaws, or other rules of the
Club, pending approval of the Board; and the authority to call special meetings
and club meetings.
Section
2: DUTIES OF VICE-PRESIDENT
It shall be the duty of the Vice-President, unless this
authority is delegated by the Board to another officer or agent of the Club, to
assist the President in the discharge of their duties and in their absence to
assume their duties and officiate in their stead. The Vice-President shall be
presented as a candidate for President for the following year, if this remains
acceptable to the Vice-President and the membership.
Section
3: DUTIES OF SECRETARY
It shall be the duty of the Secretary, unless this authority
is delegated by the Board to another officer or agent of the Club, to keep the
minutes of the meetings of the Club and the Board, and to supervise all reports
and documents connected with the business of the Club; to supervise keeping of
a roll of membership together with dates of their enrollment and a record of
all members elected, deceased, suspended or expelled; to receive all
applications for membership, to notify the applicant of their acceptance and to
make available the Bylaws and rules of
the Club. The Secretary shall supervise
the correspondence of the Club, prepare and issue notices of all meetings of
the Club and the Board. The Secretary
shall maintain an archive of club documents including the meeting minutes of
the Board and general membership, current copies of the Bylaws and amendments,
voting records, accounting records and, if the Club incorporates as a
non-profit organization, the articles of incorporation. It is also the duty of the Secretary to send
notices to "Skating" magazine regarding the Club's activities.
Section
4: DUTIES OF TREASURER
The Treasurer, unless this authority is delegated by the Board
to another officer or agent of the Club, shall have charge of the funds of the
Club and shall keep a record of all receipts and disbursements and shall render
a written report annually and when requested by the President or Board. The Treasurer shall collect fees from skaters
who contract for club ice and from drop-in skaters who attend single skating
sessions on an irregular basis. The
Treasurer also receives membership dues directly or from the Secretary and
submits payment to the USFSA of that organization's portion.
Funds shall be deposited in the name of the Club in a bank
approved by the Board or in securities approved by the Board. All disbursements
by check under the amount of
$1500.00 shall be signed by the Treasurer or
the President or another designated officer or member of the Board. All
disbursements above $1500.00 must be
signed by the Treasurer and the
President or another designated officer or member of the Board.
ARTICLE IV
POWERS AND DUTIES OF THE BOARD OF DIRECTORS
There
shall be a Board of Directors composed of three (3) regular adult members (over
18 years old) of the Club and the four elected officers. No fewer than four of the seven Board members
must be members who actually skate.
Section
1: MEETINGS
The Board shall meet at least once in every month, during
the skating season, with no less than nine (9) meetings during the calendar
year. The date of such meetings shall be stated by the President, or in their
absence, by the Vice-President.
Any four (4) members of the board may call a board meeting
upon written notice to all the members of the Board at least three (3) days
prior to the meeting. The notice shall
state the date of the meeting, purpose for which the meeting is called, and the
names of the four (4) members requesting the meeting.
Section
2: QUORUM
Four (4) members of the Board shall constitute a quorum.
Section
3: AUTHORITY
The Board shall have final authority in the management of affairs
and finances of the Club and shall have general control of all its
property. All rights and powers
connected therein shall be vested in them.
However, board officers and members are not paid for their
services to the Club and are not, therefore, individually liable for damages
occasioned solely by reason of membership on or participation in board
activities.
Section
4: RULES
The Board shall make such rules as they deem proper
regarding the use of the Club's property; prescribe rules for the admission of
non-members; set the amount of membership dues; limit the indebtedness of a
club member; fix penalties for offenses against the rules; and make rules for
their own government and for the government of the committees appointed by
them.
Section
5: APPROPRIATIONS
All appropriations from the funds of the Club shall be made
by the Board.
Section
6: AUDITS
The Board shall audit records of Secretary, Treasurer, and
of any committees.
Section
7: CANDIDATES FOR MEMBERSHIP
Membership in the Club shall be open to any person
interested in participating in ice dancing if that person meets the eligibility
requirements for membership in the USFSA. No candidate for membership shall be
excluded from the Club on the basis of gender, race, religion, age, or affectional preference.
Section
8: SUSPEND OR EXPEL
The Board shall have the power to suspend or expel any
member for violations of the Bylaws or for conduct which they shall deem
improper, but no member shall be expelled or suspended without the right to a hearing
(see Article VIII).
Section
9: READMIT TO MEMBERSHIP
The Board may at a regular meeting readmit to membership,
without the payment of second initiation fee, any former member whose
resignation has been fully accepted. Such
readmission must be by ballot and two negative votes shall reject. No rejected
candidate shall be again proposed for reinstatement within six months after
rejection.
Section
10: DROP AND REINSTATE TO MEMBERSHIP
The Board may as hereinafter provided drop from the roll any
delinquent member and also may reinstate such members as hereinafter provided.
Section
11: COMMITTEES
The Board and the officers of the Club may appoint
committees for the accomplishment of specific tasks if the need arises.
Section
12: USFSA DELEGATE
The Board shall appoint from among its registered members
eligible, a number of delegates in proportion to the total number of registered
members of such Member Club during the preceding fiscal year as specified in
the USFSA Bylaws. The Delegate or
Delegates shall be the representative(s) between the Club and the Association
and shall attend the Governing Council meeting, either in person or by proxy. Said club shall file a certificate of such appointment
with the Association and the certificate shall be provided by the Association.
Section
13: CLERICAL ASSISTANCE
The Board shall have the authority to make, at their
discretion, appropriations for clerical assistance to the Secretary and/or Treasurer.
Section
14: BOARD MEMBER LIMITATIONS
The office of the Board member shall be ipso facto vacated:
1) If the member is found to be of unsound mind.
2) If they are convicted of a criminal offense.
3) If they are guilty of malfeasance or misfeasance of office as
to their club position.
4) If by notice in writing to the Club they resign their office.
5) If they are no longer a member of the Club.
Section
15: DISTRIBUTION OF CLUB ASSETS UPON
DISBANDMENT
Within six months of the date the club disbands, all
remaining club funds will be used to purchase private club ice time.
ARTICLE V
NOMINATION AND ELECTION PROCESS
FOR OFFICERS AND BOARD OF DIRECTORS
Section
1: QUALIFICATIONS OF CANDIDATES
Generally, all adult members of the Club have
an equal right to run for and hold office.
A majority of the Board (4) must be members
who actually skate. In order to hold office a
member must be at
least 18 years old. One and only one
ineligible member (defined in
Article VI), at any given time, may serve as a
board member. Ineligible members are
not
allowed to serve as
an officer of the Club.
Section
2: NOMINATIONS TO AN OFFICE OR TO THE
BOARD
Members can nominate themselves, or may decline nominations.
Nominations may be made in two (2) ways:
1) By members submitting written petitions containing nominations
to the Secretary or President.
2) By a nominating committee of no more than three (3) members
appointed by the President to solicit interested members to
run for club
offices.
Section
3: ELECTIONS
Elections occur as follows:
1) OFFICERS: The President, Vice-President, Secretary, and Treasurer
shall be elected
at the stated annual membership meeting of the Club and
shall hold office for a one
year term, beginning immediately after election results have
been confirmed, and end
when their successors are elected.
2) BOARD OF DIRECTORS: Three (3) members of the Board shall be
elected at the
stated annual membership meeting of the Club and shall
hold office for a one year
term, beginning immediately after election results have been
confirmed, and end when
their successors are elected.
Section
4: METHOD OF VOTING
All members shall receive a ballot and may vote by mail or
in person at the annual membership meeting.
Junior members under the age of sixteen shall have a parent vote for
them. No household shall have more than
two votes. Except as provided above, all adult members shall have the right to
vote. Vote shall be by ballot and the
one receiving the greatest number shall be elected.
Section
5: VACANCIES
Vacancies in board positions and offices of the Club held by
an elected representative and occurring during that individual's term of office
will be filled by a vote among the remaining officers and board members.
Section
6: RECALL FROM OFFICE
At any time, a proposal may be introduced to recall or
remove an officer from office. Any member may introduce such a motion in one of
the following ways: by a petition signed by 30% of the current members of the
club; or by a resolution from the floor at a meeting of the membership which is
voted for by 30% of the current members. A vote of the full membership will be
held if the resolution to remove an officer is thus accepted. Two-thirds of the voting members must vote to
recall an officer or board member before that office or board position is taken
from the person holding it.
ARTICLE VI
CLUB MEMBERSHIP
Section
1: GEOGRAPHICAL SCOPE
Membership shall not be restricted geographically.
Section
2: APPLICATION FOR MEMBERSHIP
Applications for membership must be subscribed by the
candidate, must state their name, address and phone number(s), must include the
applicable registration fee, and must include an agreement to comply with the
Bylaws of the Club. Membership is not restricted on the basis of gender, race,
religion, age, or affectional preference.
Section
3: TYPES
OF MEMBERSHIPS
Full Member: The member receives USFSA membership through
the Club; each full member is allowed full voting rights and is allowed to
serve as an officer or board member of the Club.
Associate Member:
The member receives USFSA membership through another club; each associate
member is allowed full voting rights, but is not allowed to serve as an officer
or board member of the Club.
Ineligible Member
(as defined by USFSA): The member receives USFS membership through the Club;
each ineligible member is allowed full voting rights.
Section
4: ARREARS FOR DUES
Any member in arrears for dues, or
other indebtedness shall be notified in writing by the Secretary in person or
at their last known address. If the amount is not paid in full within one month
thereafter, the name of the delinquent member shall be reported by the
Secretary to the Board at their next meeting. The Board may drop from the roll
the name of any such delinquent member.
A member dropped from the roll for non-payment of dues, or other
indebtedness, may, upon payment of same and at the
discretion of the Board, be reinstated to full membership.
Section
5: ARREARS FOR DUES RESTRICTIONS
No member in arrears for dues, or
other indebtedness to the club shall be permitted to hold office, or be entitled
to vote, or shall be permitted to apply for USFSA tests or competitions.
Section
6: RESIGNATION
Any member not in arrears for dues, or other indebtedness,
may tender a written resignation of his membership to the Secretary, who shall
report the same to the Board at their next meeting for their action.
Section
7: HONORARY MEMBERS
The Board, by a 2/3 majority, may elect honorary members at
any meeting of the Club after recommendations.
An honorary member shall be free from initiation fees, dues and/or
assessments. They may represent the Club in exhibitions and attend ice skating
sessions under the same rules governing active members. They shall not be nominated or elected to
office or to the Board, but may be appointed by the Board to fill a vacancy,
where only, they shall have a vote.
Honorary members have no vote unless otherwise provided. They shall have no claim on the assets or
property of the Club. They shall not
represent the Club in competitions.
Section
8: RESPONSIBILITIES FOR GUESTS
Members shall be responsible for the conduct and
indebtedness of all persons admitted to the Club's property at their request.
Section
9: BOARD APPROVAL FOR EXHIBITION,
TESTING AND COMPETITION
No member or members of the Club shall make entry in the
name of the Club in exhibition, testing or competition except with the approval
of the Board, or someone given this authority by them.
The Club has been created to promote, encourage and provide
opportunities for ice dance. However, we
also wish to aid and encourage our members who want to develop in other
branches of the sport as well. Any member of the Club who wishes to test or
compete in another discipline will be permitted to do so as a member of the
Club, providing that this is acceptable to the USFSA.
ARTICLE
VII
MEETINGS
OF CLUB MEMBERS
Section
1: Annual Meeting
There shall be at least one annual stated Club Membership
meeting each year.
Section
2: SPECIAL MEETINGS
The Secretary shall call special meetings at the direction
of the President, or upon the written request of five club members in good
standing.
Section
3: SPECIAL MEETING LIMITATION
No business shall be transacted at a special meeting except
that of which notice was given.
Section
4: QUORUM
Twenty percent (20%) of all members in good standing, in
attendance or by proxy, shall constitute a quorum for the transaction of
business.
Section
5: NOTICES
Notices of stated and special meetings shall be mailed or
distributed by the Secretary to every member at least ten (10) days in advance
thereof, and/or shall be posted by the Secretary for the same length of time on
the Club bulletin board.
Section
6: ORDER OF BUSINESS
At stated and special meetings, the following order of
business shall be observed:
1) Roll Call
2) Reading of the minutes of the previous meeting
3) Reports of Officers
4) Reports of Committees
5) Election of Officers
6) Unfinished Business
7) New Business
8) Adjournment
Section
7: YEAS AND NAYS
If any two members shall request, the Yeas and Nays shall be
called upon any question, whereupon each member present shall vote as his name
is called, without debate, unless excused from voting at the meetings, and the
vote so taken shall be recorded in the minutes.
Section
8: TO RECONSIDER
A motion to reconsider must be made by a member who voted
with the majority, and at the same or a succeeding meeting.
Section
9: MAJORITY VOTE
Except as otherwise provided, all
questions shall be determined by a majority vote.
Section
10: ROBERT'S RULES OF ORDER (LATEST
REVISION)
All questions of parliamentary practice, not herein provided
for shall be determined in accordance with Robert's Rules of Order.
Section
1: METHOD OF PROCEDURE
Any member or members having complaint against another
member for the infraction of any law or rule, for other than skating rules, or for
conduct injurious to the welfare of the Club, may report the same in writing to
the Board. Such complaint shall set
forth the facts of the case, together with the names of witnesses, if any.
After receiving such complaint, a meeting of the Board shall
be held as soon as practicable to investigate same. The complainant(s) and the member complained
of shall receive at least seven (7) days notice of such meeting, and may be
heard with their witnesses. The
statements and evidence shall be reduced to writing and filed with the
Secretary, who shall in turn mail copies thereof to the complainant(s) and the
member complained of.
An appeal from the decision of the Board may be taken to the
Club within seven (7) days thereafter, by serving upon the Secretary a written
notice of such appeal. A special meeting shall thereupon be called for the
consideration of the case, and a two-thirds vote shall be necessary to reverse
the decision of the Board.
ARTICLE IX
ADOPTION OR AMENDMENT OF BYLAWS
Section
1: AMENDMENT PROCEDURE
The Bylaws may be amended by vote of the general
membership. A two-thirds majority of the
returned votes will be required to adopt changes