P-485 CH 6 INVENTORY MANAGEMENT
01. Inventory management of repair parts and consumables designated as SIM
items require stock status review at what frequency?
Quarterly.
02. Inventory management of repair parts and consumables designated as SIM
items require an inventory at what frequency?
Semi annually.
03. What is the maximum response time for processing an issue with urgency
of need designator (UND) C?
24 hours.
What is the requisition preparation time for material not on board with priority
designator 01-08?
2 hours.
What is the requisition preparation time for material not on board with priority
designator 09-15?
24 hours
When is demand for a stock item registered for a requested item?
When the item is issued and the issue has been posted in the stock record.
07. What is the maximum response time for processing an issue with urgency
of need designator (UND) B?
2 hour
What is the maximum response time for processing an issue with urgency of need
designator (UND) A?
1 hour
What cognizance symbol identifies bulk fuels and bulk lubricating oil?
OI
10. What cognizance symbol identifies bulk and bulk lubricating oil?
9X
11. What cognizance symbol identifies subsistence?
9M
12. What cognizance symbol identifies subsistence?
2T
13. What is defined as an inventory control principle which focuses management
attention of the small percentage of items that experience the majority of on
board demands for material?
Selected item management (SIM)
14. Under the SIM concept, what is the designation of items as SIM, SIM DTO,
or NON-SIM primarily based upon?
Frequency of demand
15. What is the minimum acceptable accuracy rate of a completed scheduled inventory?
90%
16. What form will be prepared as adjustment documents for expending inventory
losses from the stock records?
NAVSUP Form 1250-1
17. What form is used when stock material is required to be surveyed, and will
be used as the adjustment document for expending inventory loses from the stock
records?
DD Form 200.
18. When will the Supply officer publish an official notice of stock to be
inventoried and the dates between which the inventory will be taken?
At least one weak prior
19. When item locations in stock records do not agree with those in count documents,
which one will be changed to agree with the other?
Stock records will be changed to agree with count documents
20. When a receipt average exceeds what dollar amount per line item, or it
involves controlled material, the excess quantity will be reported as a receipt
discrepancy and only the requisitioned quantity will be posted to the stock
record as receipt?
$100.00
21. Not carried material qualifying for Stock, is a listing of those not carried
(NC) repair part items that received two demands within a period of one year
and thus may be procured for stock as a NON-SIM item in a minimum replacement
quantity (usually one). How often is this list prepared for each ship?
Monthly
22. The Supply Status Report (SSR) identifies those items which merit consideration
for SIM on the basis of four demand frequencies during the most recent 12 months
of usage. How often are they prepared for each ship?
Monthly
23. What forms are the basic source documents for the SEAS program data input?
NAVSUP Forms 1250-1/1250-2
24. SFM equipped ships will transmit their SEAS report no later than how many
days after the SEAS cut-off date (last day of each month)?
One working day
25. What is defined as a computerized data collection and analysis system developed
to provide readily available material consumption and financial information
for efficient supply management at the shipboard and fleet and Type Commander
levels?
SEAS
26. To explain a negative expenditure entry, what notation will be entered
in the "Receipts" column?
"RM"
27. What system serves as a basis for measuring and evaluating supply readiness
at various management and command levels?
SEAS system
28. Department RFI material returned to the supply department will be accomplished
on what form?
NAVSUP Form 1250-1
29. When returned RFI material returned to the supply department will be accomplished
on what form?
Negative expenditure
30. When a receipt overage does not exceed $100.00 or involve controlled material,
what is done with the total quantity received?
Stored and posted to the stock record
31. When SIM DTO material is received and turned over to custodial departments,
how are the receipt documents and related issue requests posted to stock record
cards?
Simultaneously
32. When the unit price in a receipt document differs from that in the stock
record, which one will be changed to agree with the other?
The stock record will be changed to agree with the receipt document
33. What exists if the receipt quantity is more than that requisitioned and/or
invoiced?
A receipt overage
34. When are receipt documents for stock replenishment material posted to the
stock records?
Upon receipt and stowage of the material
35. When the unit of issue in the receipt document differs from that in the
stock record, which one will be changed to agree with the other?
The stock record will be changed to agree with the receipt document
36. What activity distributes change notices?
Fleet Material Support Office (FMSO)
37. How are change notices transmitted?
Electronically by magnetic tape
38. Before a document used to initiate replenishment of a NON-SIM item is placed
in the procurement action file, the cognizance symbol, NSN, unit of issue, and
unit price will be verified where?
FEDLOG
39. Green copies of the completed NAVSUP Form 1250-1/ 1250-2 will be mailed
to the TYCOM under a letter of transmittal prepared no later than what time
period after the SEAS Report cut-off dates (15th and last day of each month)?
One working day
40. How many LMC code positions are available for use in the SNAP II system?
Two
41. What constants file permits the Supply Officer to establish and regulate
critical items of inventory as directed by the TYCOM and other higher authority?
Constants file #4
42. What is the constants file number for Local Management Codes and LMC parameters?
Four
43. What is the constants file number for Requisition Number Assignments and
Serial Number Assignments?
Six
44. What is the constants file number for Demand Processing Parameters?
Two
45. What is the constants file number for Fund Code and Fund Code Parameters?
Nine
46. What is the constants file number for Completion Dates Record?
12
47. What is the constants file number for Effectiveness Goals?
15
48. The constants files are accessed through what SNAP II subsystem?
SFM subsystem
49. What acts as the resource center for the SFM logistics functions to validate
the cost centers chargeable fund sources, MILSTRIP data tables, benefiting UICs,
and statistically collect reportable financial data?
Constants file
50. The SFM scheduled inventory option allows the user to select an inventory
in what sequences?
NIIN, Part number, or location
51. LOGMARS inventory program utilizes the TELXON PTC-701 bar code reader to
gather inventory data and uploaded to what subsystem?
SFM subsystem
52. Regarding standards applied to the "four Month Average" line
of the effectiveness report, the gross effectiveness should no be lower than
what percentage?
65 %
53. Regarding standards applied to the "four month average" line
of the effectiveness report, the not carried rate should not exceed what percentage?
30%
53. How often will the TYCOM forward the SEAS Effectiveness/Consumption Report
to each ship?
Monthly
54. Regarding standards applied to the "4 Month Average" line of
the effectiveness report, what should net effectiveness be SIM and Non-SIM?
90% for SIM and 85% for Non-SIM.
55. LMC coded items are retrievable through what report?
Report 042
56. What constants file sets the data necessary for the system to output MILSTRIP
requisitions in one of the format options available to the user?
Constants file #5
57. Are all outstanding receipt and issue transactions, suspense items, overdue
receipts, and pending issues processed before or after performing an inventory?
Before
58. After a physical inventory, what percent of the inventory will a quality
assurance team sample?
5 %
59. How often is flight clothing inventoried?
Quarterly and upon change of custodian
60. What should be scheduled to permit accurate and timely physical counts,
preliminary and causative research, and posting of records?
Physical inventories
61. How often are presentation silver sets appraised at $90,000.00 or more
inventoried?
Annually
62. How often are presentation silver sets appraised below $90,000.00 inventoried?
During each odd year and upon change of custodian
63. How often are security type medical supplies, such as narcotics, precious
metals, and alcohol inventoried?
Quarterly
64. What inventory requires the physical count of all items which, because
of their physical characteristics, cost, mission essentiality, criticality,
or other reasons, are specifically designated for separate identification and
inventory control?
Special material inventory
65. How often are DLRs inventoried?
Annually
66. How often are MAMS and Test Bench Installs (TBIs) inventoried?
Semi-annually
67. What material consists of non stocked, frequently used, consumable items
which, upon receipt, are issued direct to using department?
SIM DTO items
68. What materials consist of those items which, because of their physical
characteristics, cost mission essentiality, are specifically designated for
separate identification and inventory control?
Special materials
69. What type of inventory is based on the premise that inaccuracies of stock
record balances for any given items increase proportionately with issue frequency,
and consequently, that most of the physical inventory effort should be concentrated
on frequently demanded items?
Velocity inventory
70. How often are Hazardous items inventoried?
Annually
71. If the first and second samplings collectively fail to meet the minimum
accuracy rates, a total item inventory of the segment will be scheduled and
completed within how many days following the month in which the random sampling
inventory was completed?
90 days
72. How often are classified items inventoried?
Annually and upon change of custodial responsibility
73. What serves the purpose to physically verify that material in storage locations
agrees with location data recorded on the stock record?
Location audit
74. What material in nonautomated ships or DBI/POS material in automated ships
is comprised of those stock items, which experience relatively frequent demands?
SIM
75. What is the minimum acceptable inventory accuracy rate for location validity
of a random sampling inventory?
98%
76. What is the minimum acceptable inventory accuracy rate for the physical
count of a random sampling inventory?
90%
77. If the accuracy rate of a random sampling is less than acceptable, another
sample of what size will be selected and inventoried?
Twice the size of first
78. What is the percent of stock items to be inventoried annually by the random
sampling technique?
5%
79. The requirement for a total item inventory of the segment may be waived
when an ILO is scheduled to occur within how many days of completion of 2nd
random sampling inventory?
120 days
80. Regarding a random sampling inventory, how are items selected for inventory?
Initial item selected from the first 20 items in the stock record, every 20th
item thereafter
81. How often are Reactor Plant Support material (Q COSAL) inventoried?
Semi-annually
82. When is controlled equipage inventoried?
During each odd year and upon change of C.O. or Responsible Officer
83. What inventory requires a periodic physical count of all stock items that
experience relatively frequent demands?
Velocity inventory
84. What inventory is defined as a measure of the stock record accuracy for
a segment of material based on the physical count of a specified number of randomly
selected items within the segment?
Random Sampling Inventory
85. What is chapter 6 of the P-485?
Inventory Management
86. A bulkhead to bulkhead inventory of a specific storeroom or other storage
area is taken when a random sampling inventory of a particular storeroom or
storage area fails to meet the inventory accuracy rate of what percent?
90%
87. What inventory requires the physical count of all items comprising a generic
segment of material, i.e., items stocked under the same cognizance symbol or
FSC or which support the same operational function?
Specific commodity inventory
88. Stocked items designated as classified or hazardous are, included in what
inventory?
Special material inventory
89. What is the average endurance level of demand based repair parts and equipment
related consumables to be carried by aircraft carriers and CLF ships for self
support?
75 days
90. Reporting of supply support of maintenance actions is required by what
subsystem of the 3M system?
Maintenance data subsystem (MDS)
91. Who manages allowed material that is not stocked but which is procured
for direct turnover (DTO) to using departments?
Department heads having custody of material
92. What inventory requires a physical count of all stock material within the
ship or within a specific storeroom or other storage area?
Bulkhead to bulkhead
93. What type of inventory of the ship's entire stock of repair parts usually
is taken during an Integrated Logistics Overhaul (ILO)?
Bulkhead to bulkhead
94. Prior knowledge of specific stock numbers or individual item locations
is not required for what type of inventory?
Bulkhead to bulkhead
95. What is an unscheduled type of physical inventory which is taken to verify
the existence or nonexistence of a specific stock item?
Spot inventory
96. Periodic inventories of SIM items and post issue inventories of non-SIM
items are examples of what type of inventory?
Velocity inventories
97. Consistent with high and low limits, repair parts designated as SIM items
will be stocked to achieve an average endurance level of how many days?
75 days
98. Each demand for a NC repair part will be verified to ensure that the item
is identified properly and that the parent equipment is supported where?
In the COSAL
99. Who is responsible for all Reactor Plant support material (Q COSAL) except
controlled equipage items?
Supply Officer
100. Stock levels for Reactor Plant Support material will be maintained at
what percentage of the allowance on hand or on order at all times?
100%
101. What type of material consists of low cost, frequently used maintenance-related
items which are pre-expended from supply department stock and stored in departmental
maintenance personnel?
PEB material
102. Who will develop a list of the items and quantities of material to be
pre-expended?
The Supply Officer and department heads jointly
103. The unit price of PEB material will be limited to what dollar amount?
$50.00 or less
104. What can Type Commanders increase the PEB unit price limit to?
$150.00
105. Can repairables (DLRs/FLRs) or "critical" items be pre-expended?
No
106. Can pilferable items be pre-expended?
No
107. What allowance note code are MAMs identified by in the COSAL?
"N"
108. Where are MAMs listed in the COSAL?
Part III, Section CF
109. What type of SIM are authorized to be pre-expended?
Maintenance related
110. How many demand frequencies per month must an item have in the work center
to qualify PEB?
Three
111. What is defined as a consumable item that meets the frequency of demand
criteria for supply department, usually because of space limitations?
SIM-DTO item
112. Any SIM item which has had no demand for the past six months will be redesigned
as what?
Non-SIM
113. Who will maintain a stock record card afloat (NAVSUP Form 1114m) for each
stocked repair part on board?
Supply Officer
114. What is the NAVSUP Form 1075?
Afloat Locator/Inventory Records
115. Who exercises control of stocked repair parts in the custody of other
departments?
Supply department
116. What file provides a single, complete, and readily accessible file of
all procurement documents (and related documentation) for material and services
not yet received?
Material Outstanding File (MOF)
117. Regardless of the filing equipment utilized, separate files are required
for SIM and non-SIM items, and the stock records within each file will be arranged
in what sequence?
NIIN sequence
118. What appendix of the P-485 contains cognizance symbols?
Appendix 18
119. (Red or red bordered) stock record cards will be maintained for what type
of items?
Special category items (DLR, SMIC, shelf-life, critical, hazardous classified)
120. What type of files are recommended for SIM items?
Horizontal files (i.e. card file trays)
121. What type of files are recommended for non-SIM items?
Vertical files (i.e., boxes or card file drawers)
122. What is the O&ST for non deployed ships in the United States excluding
Alaska and Hawaii, and for deployed ships when items can be obtained from stock
points in Alaska, Hawaii, and outside the United States or from CLF ships throughout
the ensuing quarter?
30 days
123. What is the O&ST for deployed ships in Western Pacific when items
can be obtained only from the United States excluding Alaska and Hawaii?
90 days
124. What is the report number of the Translocation Ledger?
Report 095
125. Regardless of the frequency of demand, non aeronautical DLR items assigned
MCC E, H, or X will be stocked only as what type of material?
Non-SIM material
126. When a ship is scheduled for an extended deployment of more than 30 days,
and when its mission precludes resupply opportunities within 30 day intervals,
who has the authority to authorize in excess loading to meet anticipated requirements
during the period of unsupported deployment?
Type Commander
127. What is the report number of the stock status listing?
RPT 045
128. At least 90 days prior to the scheduled commencement of an extended deployment,
a ship will revise the high and low limits of its SIM items not included in
the CARGO to reflect on O&ST of how many days if deployed to the Western
Pacific, or an O&ST of how many days if deploying to other areas?
90 days (Western Pacific) or 75 days (other areas)
129. In the global level setting program, AT9 items with no on hand quantity
will cause what action to these records?
They will be deleted
130. What is the report number of the global level exception listing?
Report 131
131. In the global level setting program, AT5,6,8 NSN items qualifying for SIM
will have the SIM Item Indicator set to "Y" and the AT Code reset
to what?
At code 4
132. In the global level setting program, AT8 records with no dues will be
deleted how long after the last demand period?
24 months
133. What program within SFM automatically brings qualifying items into SIM
and will adjust high/low limits for current SIM items and reverts no longer
qualifying SIM items to non-SIM?
Global level setting
134. In the global level setting program, AT4 material which no longer qualifies
as SIM will be reset to what AT code?
AT6
135. Effectiveness parameters entered into what constants file allows the system
to accumulate and calculate supply effectiveness?
#15 - effectiveness goals
136. In the global level setting program, AT1 NSN items qualifying for SIM
will have the SIM Item Indicator set to what?
"Y"
137. What constants file provides the using ship with the capability to perform
an automated review of demand and frequency accumulated by the ship over a given
period of time?
#2 - Demand Processing Parameters
138. What constants file links the fund code to the specific budget which will
be charged for the material ordered?
#9 - Fund Code and Fund Code Parameters
139. What form will be maintained for each stocked MAM, RSS, repair part or
consumable, and for each SIM DTO item?
Stock record Card Afloat (NAVSUP Form 1114m)
140. Will ships maintain (blue) stock record cards for reactor plant items
(Q COSAL items)
Yes
141. What file provides for temporary placement of all NAVSUP Forms 1250-1
which will be used to initiate MILSTRIP requisitions or other procurement documents?
Procurement Action File (PAF)
142. What file provides a record of demands for non stocked material so that
items which experience repeated demands can be considered for stocking?
Historical demand file (HDF)
143. What file provides department heads with evidence of action taken on their
issue requests?
Departmental file
144. What file provides a receipt control file of prospective issue documents
applicable to all material ordered for DTO?
The NIS/NC file
145. What file provides a record of material receipt documents which are inappropriate
to be retained in the material completed file?
Miscellaneous Receipt File
146. All issues of stock material and all DTO material procured by the supply,
department, as well as all chargeable services, will be recorded on what form?
NAVSUP Form 1250-1
147. Who is responsible for replenishment of PEB material?
The department head controlling the space
148. Who will ensure that adequate backup stocks of PEB material are maintained?
The Supply Officer
149. Issue transactions will be posted, in ink, to stock records what frequency?
Daily
150. When posting issues to stock records, what items will be posted first?
SIM items
151. What file provides a record of completed (or canceled) procurement documents?
Material Completed File (MCF)
152. The MDS/SEAS file provides a record of completed (or canceled) procurement
documents?
3-M program
153. When the total quantity of a requested item is not available and a partial
quantity is issued, what action will the storeroom storekeeper take on the NAVSUP
Form 1250-1
Line through the quantity requested and enter the quantity actually issued
154. How often will the demand quantities entered in the "Issues column
of each SIM stock record during the past 6 months, 9 months, or 12 months period
be totaled?
Quarterly
155. What is the authorized O&ST for deployed ships when items an be readily
obtained from a Servmart or a tending ship throughout the ensuing quarter?
0 days
156. What is the authorized O&ST for deployed ships in areas other than
Western Pacific when items can be obtained only from the United States excluding
Alaska and Hawaii?
75 days
157. Who will access to the control and validation files be restricted to?
Functional Area Supervisor and Work Center Supervisors
158. What files are used in SUADPS-RT to validate input into the system, obtain
definitions for cooled entries, controlling some aspects of transaction and
report processing, and provide data for system-generated reports?
Validation and control files
159. An accuracy rate of less than what percent for a particular storage area
will be considered unsatisfactory and will be reason to conduct additional validations
or a random sampling inventory of the area?
98%
160. In what sequence is the BMF maintained?
NIIN, NICN, and LICN sequence
161. What should be produced on the 15th and last day of the month to coincide
with the generation of financial transmittals, and before and after an Automated
Shore Interface tape update?
A live transaction ledger
162. Within SUADPS-RT, what listing will be used to verify location data recorded
in the BMF?
The Location Audit Listing
163. What is the report number of the Inventory Transaction Ledger?
Report 095
164. What two reports will SUADPS-RT produce on a daily basis which will alert
supply managers to the need for spot inventory action?
Suspense Report and Spot inventory aids report
165. 100% of all storage areas will be audited on an annual basis with an accuracy
rate of what percent maintained for location records?
98%
166. In the Basic Material Files of the SUADPS-RT System, what is the BMF inventory
code set to if the ILO Inventory option was selected?
"C"
167. In the Basic Material Files of the SUADPS-RT System, what is the BMF inventory
code set to if the ILO Inventory Option was selected?
"D"
168. What SNAP II report provides a record of all transactions of shipboard
stock items of a period as well as each transaction requirement number and financial
impact?
The Inventory Transaction Ledger (Report 095)
169. What program within SNAP II report provides an overview of the supply
departments efficiency in fulfilling material requests?
The Monthly Effectiveness Report (RPT 132)
170. What program within SNAP II analyzes selected data elements in the stock
records and reports those records containing invalid or missing data?
The Stock Record File Validation program
171. What option within SNAP II allows the user to change the NIIN or part
number for a stock item to reflect a replacement number?
The SFM stock record card action option
172. What SNAP II report shows all inventory gains during the month?
The GBI Report (Report 067)
173. What is defined as test modules required to execute an approved maintenance
plan that calls for the identification of a fault through a progressive sequence
of module substitution?
MAMs
174. What SNAP II report shows all inventory losses during the month?
LBI Report (RPT 068)
175. What report is produced each time an ASI tape containing stock record
(SRF) or NIIN cross reference file transactions is processed?
Automated Stock Report (RPT 091)
176. How many sections is the Automated Stock Report divided into?
4
177. The material files in SUADPS-RT are those that are maintained to manage
carried stock items or to record demand data for not carried material. What
is the primary material file?
The basic Material File (BMF)
178. What files within SUADPS-RT provide an audit trail of transactions successfully
processed through any of the SUADPS-RT subsystems?
The transaction ledger files
179. Within SUADPS-RT, the storeroom audit option provides the capability to
select up to how many storage locations for validation and up to how many BMF
records for quantity validation?
999 and 999
180. Will records with multiple locations or zero on-hand quantity be selected
by the storeroom audit program within SUADPS-RT?
No
181. What type of files within SUADPS-RT are required to provide control of
supply transactions which require further manual or automated processing, and
provide history or reference data on completed transactions?
Manual files