3 Rivers Food Co-op 1612 Sherman Blvd.  Fort Wayne, IN  46808  (260) 424-8812 Public Welcome!     Hours Monday-Saturday: 8:00am-8:00pm, Sundays 10:00am-6:00pm

Board of Directors Meeting Minutes
October 21, 2002

• Call to order at 7:10 PM by Kathy Roudebush, President.
• Declaration of Quorum:
  -Board members present: Eldon Horner, Janelle Martin, Steve Miller, Kathy Roudebush, John Young
  -Board Members Absent: Cathy Blyth, David Hessey
  -Staff members present: Rosemary Mausser, Joanne Young
• A motion to accept the amended minutes of the meeting was made by Janelle Martin and seconded by John Young. Vote passed unanimously.
• Old Business
  -Walgreen's
  -Floor Plan: things are not yet finalized.
  -Fixtures: A number of fixtures would need to be removed from the space. Workspace Solutions may be willing to take those away.
  -Fundraising: Member "loans" and equity need to be solicited. As the board is small, it may make sense to do this as a board function. Kathy will ask Karen Fraser of WBNI to help with the marketing end of things. Ed Moritz may also be interested. Joanne suggested the development of an in-store handout to drum up excitement.
  -Construction costs: John has received quotes for some of the necessary items.
  -Sublease changes: Moving the door to the center of the building has been approved by Reitz and Scott. Use was extended to include coffee shop and educational functions. Walgreen's has also consented to 4 months rent abatement. There is a 30 day approval period after the lease is signed.
  -Miscellaneous
  If a lease is signed, snow removal will be needed this year. Kathy has a neighbor who plows. A quote should be obtained from them as well as 2 other sources.
  The importance of the sources and uses budget was stressed once again.
  Rosemary will contact Jane Flynt at Tower Bank regarding costs to proceed. We will have more information as equipment costs should begin coming in.
• New Business
  -Construction Manager
  John Young submitted a proposal for construction manager. He will be charging an hourly rate and we will cover his workman's compensation. A typical fee for a general contractor is 10% of the entire project. A motion to hire John as our project manager was given by Steve Miller. Eldon seconded. Vote was unanimous. Janelle chose to abstain.
• Motion to adjourn made by Steve Miller and seconded by Janelle Martin.
  Vote passed unanimously.
  Meeting adjourned at 8:10.
  Minutes respectfully submitted by Heather A. Grady
  The next board meeting will be November 11th at 7 pm.

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