NATIONAL CHAPTER
Purposes:
I. Set general policies and procedures for all chapters (to include amendments).
II. Prepare master calendar of events.
III. Maintain good communication lines with all chapters.
IV. Central location/public relations for sorority
V. Maintain official archive of sorority documentation, information, etc.
VI. Oversee that policies, procedure (duties) and the constitution are properly being followed.
VII. Organize an annual conference for all members.
National Board
* All positions are elected positions by all members (proxy/absentee ballots included)
* General Elections will be held at annual National Board Retreat
* In order to be elected to a position you must have been a member for at least one year.
* In order to run for a position:
- an alumnus must be a paid member of an Alumni Association
- an active/inactive member must be in good standing
* Once elected, board members must have an email account
* Board will meet quarterly
Chair
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Responsible for council members and committee chairs accountability
Responsible for calling meetings (location, time, date)
Responsible for running meetings
Oversee the running/operation of National Board
Official Representative of organization
Vice Chair
**********
Keep track of probation status
Responsible for disciplinary actions/procedures
Assist Chair
Take over all chair's duties if necessary
Secretary
*********
Keep documentation/archives of all sorority functions/events
Keep minutes of all National Board meetings
Member rosters/documentation
Treasurer
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Maintain record keeping
Responsible for fund-raisers
Responsible for collecting dues from chapters
Scholarships
Parliamentarian (By-Laws Committee Chair)
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Presentation (formal) of policies and procedures (parliamentary) to new members
Make interpretation/clarification of constitution and/or amendments
Responsible for new amendments/issues
Assist in maintaining order at meetings
Responsible for keeping attendance
Amendments/Constitution revisions
Responsible for elections (all aspects)
Pledging Representative
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Revise guidelines/clarify guidelines
Revise pledging manual
Formal presentation to new members
Annual Conference Representative
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Responsible for all aspects of annual retreat
Find location, time, date and communicate with chapters
Work with Parliamentarian on elections
Chapter Representatives
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Communicate information to respective chapter
Voice issue/concerns at National Board meetings
Present status report
Maintain list of proposed amendments
Request information/clarification
Public Relations
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Primary contact for interested parties (expansion)
Set up community events/contact/resources
Serves as "spokesperson"/Press secretary
Responsible for Community service
Communicate with other National Organizations
Networking information (Alumni information)
Communications
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Update and maintain national web page
Issue Quarterly Newsletters to all members
Create and maintain updated calendar of events
(
geocities.com/susmunoz)