PART 1 - GENERAL

1.01 This document establishes the authorized regulations pertaining to the functions and operations of the Western District and is intended for use in conjunction with the National Constitution of Tau Beta Sigma and the Western District Joint Bylaws.

1.02 This document shall not take precedence over the National Constitution of Tau Beta Sigma.

1.03 Tau Beta Sigma recognizes Kappa Kappa Psi as an equal associated organization with a similar purpose, function, and role in the college and university band setting.

PART 2 - OFFICERS

2.01 Each District Officer shall have been an active member for at least one year.To be considered for office, candidates must submit the following:

1. Cover letter and resume including personal information and goals for office.
2. Letter of recommendation from their Chapter.
3. Letter of recommendation from their Sponsor.

2.02 Each District Officer shall hold no more than two consecutive one-year terms in the same office.

2.03 The District President will, in addition to the duties stated in the national constitution, communicate to the Chapters on matters pertaining to District business and National affairs.

2.04 The District Vice President for Colonization and Membership shall be responsible for regular communication and correspondence with the appropriate Chapter Officer regarding membership retention, membership education, and expansion. This Officer shall also coordinate colonization activities with the National Headquarters and the National Vice President for Colonization and Membership.

2.05 The District Vice President of Special Projects shall be designated as the programs officer for the District and shall be responsible for creating and developing projects to benefit the District, as directed by the District Council and Counselor. This Officer shall also be the keeper of the District history.

2.06 The District Secretary/Treasurer shall record, publish and distribute the minutes of all meetings of the District to the District Council, the District Counselor, the WDJAA President and the National President. Said officer shall, as necessary, control the receipt and disbursement of all moneys of the District. The District Secretary/Treasurer shall compile and distribute a District Directory twice a year.

2.06.1 The District Secretary/Treasurer shall submit to the Ways and Means Committee a report of all District Officers' estimated outstanding expenses of their terms by the beginning of the opening joint session at the District Convention.

2.07 In the event that the Office of President is vacated, the District Vice-President of Colonization and Membership shall become the District President.

2.08 Vacant offices shall be appointed by the District Council, with the approval of the Counselor, through an application and interview process. Appointments must happen within thirty calendar days of the vacancy of the office.

2.09 Any elected District Officer may be removed from office if it is determined unanimously by the remaining District Officers and the District Counselor that a District Officer has failed to uphold the duties of her/his office, as set forth in the Constitution, the office may be declared vacant. Notice of such a vacancy shall be sent to each chapter by the District Counselor so that chapters may comment and submit suggestions and candidates. The District Counselor shall appoint a replacement subject to confirmation by 75% of active chapters within 30 days of appointment.
2.10 The Parliamentarian will serve as a parlimentary procedure advisor to the district.

2.10.1 The Parliamentarian will be appointed by the District Council at the post-convention meeting by an application and selection process.

2.10.2 The Parliamentarian shall be an active memebr and will not be a voting member of the District Council.

2.10.3 The Tau Beta Sigma Western District Council shall consist of all voting and non-voting officers of the Western District.

2.10.4 The Parliamentarian shall chair the Jurisdiction committee.

2.10.5 The Parliamentarian shall ensure that updated copies of the bylaws are distributed to the District Council immediately following District Convention.


PART 3 - COMMITTEES

3.01 The standing Committees of the Tau Beta Sigma Western District will be: Nominations, Expansion and Membership, Ways Means, Programs and Jurisdiction, and Strategic Planning.

3.02 The Nominations Committee will investigate the eligibility of candidates for District Office according to the requirements set forth by the National and District Constitutions. The Committee will slate one member for each office and will present those names to the Convention. Additional nominees shall be constitutionally qualified and interviewed by the Nominations Committee. A majority of all votes cast will be necessary for election.

3.03 The Expansion and Membership Committee shall examine new ideas on colonization and reactivation of inactive Chapters. In addition, the Committee will discuss new activities and problems within each chapter pertaining to expansion and membership retention. This committee may meet jointly with the Kappa Kappa Psi Expansion and Membership Committee.

3.04 The Ways and Means Committee shall propose a budget for the District that will include expenses for officers, publication of The Accent, and other expenses incurred by the District.

3.05 The Programs Committee shall propose new District programs and examine continuing ones. The committee meets jointly with the Kappa Kappa Psi Programs Committee.

3.05.1 The committee shall also meet separately to decide the winner of the AWESOME Award and to conduct further buisness.

3.07 The Strategic Planning Committee will continue to establish and evaluate the working strategic planning and maintain the focus of Strategic Planning within the Western District.

PART 4- DELEGATES & PROXIES

4.01 The active members of the chapter shall elect or appoint its delegate at a regularly scheduled meeting of the Chapter.

4.02 Chapters unable to attend convention may designate another chapter as their proxy delegate.

4.03 All seats of chapters in good standing that are vacant after the seating of delegates and designated proxies shall be filled alphabetically with Proxies from the chapters present. This shall be done according to the alphabetical listing of the chapters in the District, beginning with the next chapter after the last one seated at the prior convention.


PART 5- NOMINATIONS & ELECTIONS

5.01 Elections shall be held annually at the District Convention.

5.02 Each name slated by the Nominations Committee shall be considered nominated.

5.03 After the slate has been read, nominations from the floor shall be accepted.

5.03.1 After being nominated, a potential candidate may either accept or decline the nomination.

5.04 Upon closure of nominations, candidates will be asked to leave the session and will individually be brought back to give a speech and for a question and answer session.

5.05 If no candidate receives a simple majority vote, a run-off election shall commence between the two candidates with the most votes.

PART 6 - AMMENDMENTS

5.01 Individuals or committees may submit proposed ammendments to the Jurisdiction Committee to be considered for inclusion in the District Bylaws.


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