AGM 2006

TENDRING TWINNING ASSOCIATION

Minutes of the 38^th Annual General Meeting held at 7.00pm on 13^th March, 2007,

in Sam’s Hall, Imperial House, Rosemary Road , Clacton on Sea

Present: 29 members

Mr Alex Alexander	Revd Norman Issberner	Mr Michael Head	Mrs Jean Pound
Mrs Sharon Alexander	Revd Colin Knight	Mrs Janet Thomas	Cllr Mr Robert Taylor
Mr Ray Howard	Mrs Angela Howard	Mr J Baldwin	Mr E Thurston
Mr Ray Beyerman	Mr David Mills	Jo Bellamy	Mr Derek Dunford
Mr Bert Foster	Mrs Clare Nicholson	Lesley Elliott	Vera Daughty
Mrs Mary Foster	Mr Gordon Beare	Mr John Wolton	Doris Jones
Mrs Marian Issberner	Mrs Marjorie Beare	Mrs Judith Wolton	Mrs Molly Newham
Mrs Margaret Dunford

1. Apologies were received from:

Carol Oleggini	Mrs Brenda Knight	Miguel Daughty
Peter Oleggini	Mr Samuel Pound

2. Minutes of Meeting held on 28^th February 2005: were agreed as a true record. The Chairman clarified that in item 7, in the event of the dissolution of the Association a charity would be chosen by the Quorum of 3.

3. Matters Arising: there were no matters arising not included in the agenda.

4. Chairman’s Report: The Chairman’s verbatim Report is attached. In response to a question the Chairman said that Biberach would be celebrating their 40^th Anniversary of Twinning from 28^th June to 1^st July. Anyone wishing to attend would have to arrange their own accommodation. A coach could be arranged from Clacton to Stansted for a Ryanair flight if sufficient people were interested.

5. Treasurer’s Report

The Treasurer presented the Accounts for year ended 31 December 2006. He said that the deficit was caused by the purchase of the new Fiat Ducato Van, for which we had an overdraft. A grant was expected from Valence which would reduce this a little. It was hoped to have sponsorship advertising on the van to help raise funds. He said that a good deal had been achieved in purchasing the van. The Accounts were unanimously accepted with thanks to the Treasurer (Proposed by Margaret Dunford).

6. Election of Officers and Committee: the chairman had thanked Colin Knight for his work as Secretary which he was now resigning from. The following officers and committee were elected:

	Proposed	Seconded		Proposed	Seconded
Chairman: Bert Foster	Margaret Dunford	Alex Alexander	Press & Publicity Officer: Ray Beyerman	From Chair
Vice-Chairman: vacant			Membership Secretary: John & Judith Wolton	From Chair
Secretary: Margaret Dunford	From Chair		Committee: Sharon Alexander; Derek Dunford; Ray Howard	Margaret Dunford	Sharon Alexander
Hon. Treasurer: Andrew (Alex) Alexander	From Chair

The next committee meeting would be held on Monday 19^th March 07 at 8pm at Imperial House.

7. Forthcoming Visits to Tendring: only school visits in 2007, but plans were now being discussed for our 40^th Anniversary Celebrations in 2008. It was thought that this might take place in conjunction with the Air Show. Host families would be needed. Sharon suggested that every member should have a personal challenge of finding say 5 beds. A suggestion of having Presentation Parties in each village or area of Clacton to invite interested guests and to show them the TTA PowerPoint presentation.

8. Any Other Business:

a. Alex mentioned the new TTA website (www.tendringtwinners.btik.com) and Sharon said that 4 computers for public access to the Internet were being provided at Dovercourt Long Meadows CC; Jaywick CC; St Osyth CC; Foundry Court, Manningtree; and Walton St Georges CC. There is also access at public libraries. Unfortunately the www.oocities.org/tendringtwinning site is block in the library system, but the BTIK community support site should be accessible.

b. Gordon asked if there was a collection of twinning memorabilia. Some was stored in Bert’s loft. The Committee would look into the publishing of a booklet.

c. The meeting concluded with a Powerpoint Presentation of the Association which is available for Presentation Parties, and also a glimpse at the Homepage of the new website. Refreshments had been provided by Sharon and Mary at the beginning of the meeting, and John organised a raffle.

Report of Chairman to the 38th Annual General Meeting

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