Meadowview of Glastonbury Homeowners' Association Meeting Minutes
				05/14/2001

 

Meeting:	Minutes of Homeowners’ Association Meeting
Date:	May 14, 2001
Chaired by:	Jean Lareau, President of Homeowners’ Association
Minutes recorded by:	Paul Murray, Treasurer and Secretary of Homeowners’ Association

 I.    Roll Call

Title	Name	Attending
President	Jean Lareau	Yes
Vice President	Evelyn Galiano-Putnam	Yes
Treasurer, Secretary	Paul Murray	Yes

Street Nbr	Last Name	Attending		Street Nbr	Last Name	Attending
1	Jeong	No		66	Mainuli	Yes
2	Scalise	Yes		70	Ten Broeck	No
3	Northrup	No		74	Harrington	Yes
4	Martin	No		75	Morin	Yes
5	Crean	No		78	Ritson	Yes
8	Krom	No		82	Sansoucy	Yes
11	Kaufman	No		84	Murphy	No
12	Fusco	No		86	Caldwell	Yes
14	Lareau	Yes		90	Carducci	No
18	LaRose	No		93	Roberson	No
26	Crouse	No		94	Erickson	Yes
27	Vigil	No		100	Pruden	No
32	Degtyar	No		103	Murray	Yes
33	Hill	No		104	Hervieux	No
36	Miller	No		108	Bouchard	No
40	Levasseur	Yes		112	Thompson	No
46	DeCarlo	No		114	Steckler	No
47	Gallagher	No		115	Putnam	Yes
50	Ellovich	No		116	Arburr	Yes
54	Franks	No		120	Bellofiore	No
57	Ellis	Yes		123	Dalton	No
60	Kopera	No		124	Maronn	Yes
64	Torregrossa	Yes		128	Jamil	No
65	Silas	Yes		131	Sun	No

      ·         35% of households (17 of 48) represented at the meeting. 

 

II.  Proof of Notice of Meeting

·         Notice provided to residents on May 3 about Association meetings for May 14 and June 5, 2001. 

(NOTE: June 5, 2001 meeting cancelled; see below.)

 

III. Updates 

• Police and Safety Issues

·         Evelyn noted that the Police were requested to speak at the meeting.  Since they could not attend, the Board will try to schedule their attendance at the next Homeowners’ Association meeting.  They will discuss safety issues, Neighborhood Watch, medical alert and also respond to questions from residents.

·         Evelyn also reported that the Police have completed the traffic survey.  They and the town manager have adopted a “wait and see” approach to stop signs and “caution: children playing” signs on the street.

·         Board Positions

·         Jean reviewed the open positions on the Association Board. - Secretary and Vice President.   Mary Scalise has been nominated for Vice President but no nominations were received for Secretary.

·         It was noted that if all Board positions could not be filled, the Board might consider outsourcing the management of the Association.  Meeting attendees noted that even if outsourced, the Board would be needed in some reduced capacity.

·         Landscaping Update

·         Jean noted that he and Rob Scalise are drafting a “letter of understanding” to guide the landscaper’s efforts.  A map of the development delineating the common areas will accompany this letter.

·         Meeting attendees noted the following items should be included in the letter of understanding:

·         annual pruning of trees

·         annual application of weed killer to beds followed by addition of 2” mulch.

·         The landscaper will not water trees and plants.  It was noted that many residents living close to common tress and plants are already watering them.  The Board will identify the areas needing watering and approach the homeowners living near them.

·         Creative Communities’ Issues

·         The town is still holding a bond pending completion of Creative Communities’ work in the development.

·         After some discussion, we agreed to get estimates for completing the landscaping work Creative Communities has not done.  Once received, we can ask the town to release funds from the bond to get the work completed.  Major items to complete are topsoil and grass seed for much of the common area.

·         The recommended approach from those in attendance was for the Board to contact a town council member and then attend a Town Council Meeting to address these issues. 

·         2001 Annual Fees for the Association.

·         Paul noted that most residents have responded to the 2001 billing; those that have not are being contacted.

·         2001 Budget Update

·         Expenses are tracking to the budget. 

·         The approved 2001 Budget can be viewed at the Association web site:  www.oocities.org/meadowviewofglastonbury/2001bdgt.html 

 

IV. Nominations for Open Board Positions and Election of New Officer

• Jean opened up the floor to nominations for the Vice President and Secretary positions; no additional nominations were received.
• A motion to close nominations was offered and seconded.
• A motion to elect Mary Scalise to the position of Vice President was offered and seconded.  A vote was taken and Mary was elected Vice President of the Association Board.  Mary replaces Evelyn in that position. 
• All in attendance thanked Evelyn for her service to the community.

 

V.   Next Meeting Cancelled 

• Due to the single nomination for Vice President and no nominations for Secretary, it was decided the June 5 meeting to hold the elections for those positions was not necessary.  The June 5 meeting was cancelled.

 

VI. Adjournment

·         A motion to adjourn was offered and seconded.  The meeting was adjourned.