(Last Amended in Jan 2001)
Whereas the
Trinity College Meeting exists for the sole purpose of coordinating the
interests of the Men of College, the Trinity College Meeting Constitution
deals with the coordination of male student government and activities at the
University of Trinity College:
A. “the College” shall mean the University
of Trinity College.
B. “TCM” shall mean Trinity College
Meeting.
C. “JCM” shall mean Joint College Meeting.
D. “Men
of College” shall mean all male students of the College and any male
E. “Appointee”
shall mean any Man of College who is appointed by an officer of the TCM to any
government body of the College.
A. All
Men of College, both resident and non-resident, undergraduate and Divinity,
full-time and part-time, who pay incidental fees, are full members of the
TCM. All Men of College have an equal
vote and have equal speaking rights. All
members and guests of the TCM must be gowned in order to exercise their voting
or speaking rights. Guests of the TCM
have no voting rights.
B. All
student residents of
C. The
TCM has the highest authority in the College with respect to matters concerning
its budget, the actions of student government officials responsible to the TCM,
and the representation of the opinion of the Men of College.
D. The
TCM shall be called when a notice is provided either by one of the Heads of
Men, by the Chairman of the TCM, or in the form of a petition, which must
include the names of twenty Men of College, to the Secretary of the TCM. The Secretary of the TCM must prominently
post notice of the TCM in Trinity, St. Hilda’s, and the Buttery at least three
days in advance of the meeting. A
proposed agenda, written by the Chair, shall be posted at least twenty-four
hours before the TCM at the same locations to inform all Men and Women of
College of the topics of discussion.
E. All
information pertaining to a motion or a motion itself in excess of 1/2 page in
length must be prominently posted by the mover in Trinity, St. Hilda’s, and the
Buttery at least 24 hours in advance of a TCM.
F. The
TCM must meet at least three times each term.
G. The
Chairman of the TCM shall be a Man of College in second year or above at the
time of the election, which is at the final TCM of the academic year before
that in which he will hold office. The
Chairman of the TCM shall hold no elected positions as outlined in Part III of
this Constitution. The Deputy-Chairman
of the TCM shall be jointly vested in the Heads of Fourth Year.
H. A
copy of all minutes, agendas, and records shall be kept by the secretary and
given as a file to the archives at the end of the Chairman’s, Treasurer’s, and
Secretary’s terms.
I. All
officers of the TCM as outlined in Part III will be elected under the
coordination of the Chief and Deputy Returning Officers of the JCM.
J. After
the election of the new officers of the TCM, they must meet with the outgoing
officers (over wine, cheese, or Molson Stock Ale, or any beverage of the
outgoing officers’ choosing) to discuss procedures, problems, and records of
the outgoing officers’ term. This is
designed to facilitate continuity in the administration.
K. After
every meeting of a government body that Men of College have been appointed to,
at least one appointee shall report to the TCM.
The appointment of any Appointee from that meeting can be reviewed after
the report so long as 2/3 of the meeting votes as such. Once the meeting has voted to review an
appointment, a majority vote of the meeting is necessary to impeach the officer
after discussion as outlined in part V, section D. No petition is necessary for the impeachment
of an Appointee.
A. Heads
of Men:
(i) Head of College:
1.
Must
live in residence during his term of office;
2.
Must
have at least a 2.0 Cumulative Grade Point Average at the time of election;
3.
Will
be considered as superior officer when dealing with the College and the
University of Toronto.
(ii) Head of Arts:
1.
Must
live in residence during his term of office;
2.
May
be called upon to act as Prosecutor before the Discipline Committee
B. Heads of Years:
(i) Heads of First Year:
1.
Responsible
for the cleanliness of all of Trinity College, including Strachan Hall;
2.
Responsible
for the upkeep of the woodshed;
3. Responsible for organizing the Homecoming Float in conjunction with the female Heads of First Year.
(ii) Resident Head of Second
Year:
1.
Secretary
of the TCM;
2.
Responsible
for discipline in Strachan Hall.
(iii) Non-Resident Head of Second Year:
1.
Responsible
for discipline in the Buttery.
(iv) Resident Head of Third Year:
1.
Treasurer
of the TCM;
2.
Responsible
for Swill.
(v) Non-Resident Head of Third Year:
1.
Responsible
for Swill.
(vi) Heads of Fourth Year:
1.
Responsible
for Grad Photos, Fourth Year Bar, and GRADitude;
2.
Responsible
for arranging gifts to the College at the discretion of the graduating class.
C. Representatives to Committees:
(i) Head of Non-Residents
Affairs Committee:
1.
Must
be a Non-Resident Man in third year or above during his term in office;
2.
Must
concern himself particularly with getting Non-Resident Men involved in the
resident College Community.
(ii) Administration
Committee Representative:
1.
Responsible
for informing the TCM if the Committee is re-struck.
(iii) Buttery Sub-Committee
Representative
(iv) Food Committee
Representative:
1.
Responsible
for reporting to the TCM about food committee meetings;
2.
Will
take the concerns and suggestions of the residents of Men of College to the
meetings.
(v) House Committee
Representative:
1.
Responsible
for calling, and informing the TCM of the Committee’s meetings;
2.
Will
take the concerns and suggestions of residents of Trinity College, 6 Hoskin
Ave., to the meetings.
D. Other Officers:
(i) Pinball Curator:
1.
Responsible
for the upkeep of the Sub-Cos common room and the video games (gets
honourarium).
A. The
proceedings in the TCM and in all Committees of the TCM shall be conducted
according to the following Standing Orders.
B. No
Man of College or guest of the TCM will be allowed to speak without first being
recognized by the Chairman. A guest of
the TCM will be granted speaking rights if the guest is presented by a Man of
College.
C. The
quorum for meetings of the TCM shall be twenty gowned Men of College. If a Man of College intentionally draws the
Chairman’s attention to the fact that a quorum is not present, the Chairman
shall, upon determining that quorum is not present, cause the meeting to
recess, for no longer than five minutes, until a quorum is present. If a quorum is not present after the
expiration of five minutes, the Chairman shall adjourn the meeting.
D. Any
Man of College may at any time claim the floor to correct misinterpretations by
others of any statement he has made (which he shall address as a “Point of
Privilege”) or if he feels that these Rules of Order are not being followed
(which he shall address as a “Point of Order”).
E. Any
point in question shall be decided by the Chairman, and any decision shall be
received without discussion. If such a
decision is appealed, the reason for the appeal and the appeal having been
stated, the question shall be put as follows, without debate: “Shall the
decision of the Chairman be upheld?” For
overruling of the Chairman’s decision, a vote of two-thirds of the gowned Men
of College present shall be necessary.
F. No
person shall speak continuously for more than 2 minutes, except when permitted
to do so by the Chairman.
G. When
discussing a motion, any member may attempt to call the question either on a
point of order, so long as the question has not been called in the last ten
minutes, or at the end of any recognized speaking turn. Once a member has asked that the question be
called, the Chairman shall determine whether there is any dissent in calling
the question. If there are at least five
members in dissent, a majority of the meeting must vote in favour of calling
the question before the question may be called.
H. Questions
which do not come under the foregoing rules shall be decided by the Chairman
according to the traditional usages and customs of the TCM, and failing a
precedent, according to Stanford’s latest edition of Bourinot’s Rules of
Order that is present at that meeting.
A. All
officers of the TCM are subject to impeachment.
The following guidelines, excluding discussion as outlined in section D,
are not applicable to Appointees.
B. To
initiate impeachment, ten Men of College must bring forth a petition to the
Chairman of the TCM.
C. A
meeting will then be called. The
secretary must then post notice at Trinity, St. Hilda’s, and the Buttery for
such a meeting to be constitutional.
D. After
the petition is read, there will be a discussion on the matter. The officer in question shall be granted last
speaking rights to defend himself.
E. If
there is a two-thirds majority vote in favour of impeachment, then the officer
in question shall be impeached and his office will be considered vacant. Appropriate election procedures as outlined
in Part V, Section G will then take effect.
F. Heads
of Men:
(i)
To
initiate impeachment, thirty Men of College must bring forth a petition to the
Chairman of the TCM;
(ii)
Three
Days notice must be given at Trinity, St. Hilda’s, and the Buttery for the
meeting discussing impeachment to be constitutional;
(iii)
The
same discussion rules as in Part V, Section D apply;
(iv)
If
there is a two thirds majority vote in favour of impeachment at two meetings in
a row, held at least one week apart, then the office shall be considered
vacant. Appropriate election procedures
as outlined in Part V, Section G will then take effect.
G. Appropriate
election procedures will consist of a vote during a TCM. The Secretary of the TCM must prominently
post notice of that TCM and of the positions being filled, in Trinity, St.
Hilda’s, and the Buttery at least seven days in advance of the meeting. In the election, the impeached party may not
run.
A. Amendments to this Constitution must be passed by two consecutive Trinity College Meetings, held at least one week apart, by a two-thirds majority vote at each meeting.
B. Proposed amendments must be posted at Trinity, St. Hilda’s, and the Buttery for at least two days before the TCM.