Joint College Meeting Minutes – Draft

April 10, 2002

1. Call to Order – 8:11 p.m.

2. Approval of Agenda

• Motion to Approve Amended Agenda by T. Plant, 2^nd M. Karpinski – Passes

3. Approval of March 7^th 2002 JCM Minutes

• Motion to Approve March 7^th JCM Minutes by B. Bourgase, 2^nd M. Lush – Passes

4. Business arising out of March 7^th 2002 JCM Minutes

• Motion that the JCM endorse A. Macleod’s petition regarding co-ed residency by M. Karpinksi, 2^nd D. Ort
• A. Macleod does not want it endorsed
• D. Ort thinks it will send a strong message
• Motion Passes

5. Approval of April 9^th 2002 JBS Minutes

• Motion to approve April 9^th 2002 JBS Minutes by L. Bernstein – Passes

6. Business Arising out of April 9^th 2002 JBS Minutes

• Motion that the JCM repay the costs of the $920.00 new projector Lightbulb to the TCLI by M. Karpinski, 2^nd P.Obradovich – Passes
• Motion that the Heads of Arts become the curators of the projector by M. Lush, 2^nd F. Umar-Khitab – Passes

6 a. SCCC

• R. Rosenfeld reports on heads board project which TCM has pledged money to
• Motion that JCM support TCM and approve head’s boards project by R. Rosenfeld, 2^nd B. Bourgase
• D. Ort inquires as to cost, R. Rosenfeld reports approximately $8000
• Friendly Amendment that the JCM will withdraw support if costs exceed $10 000
• Motion Passes
• Motion that JCM approve J. Burman’s $51 000 proposal for a stonework renovation of the quadrangle with the condition that support be withdrawn if no contract entered into with Trinity Administration by June 2002 by S. Bailey, 2^nd A. Crabtree
• M. Karpinski points out there is no physical proposal
• S. Bailey reports that proposal exclusively for stonework
• Bursar G. Seaborn reports that there is no way that the Trinity Administration could be ready by June 2002
• Friendly amendment that the proposal be referred to SCCC in the fall at their first meeting by S. Bailey
• Amended Motion Passes
• Motion that left over SCCC money from this year go to Trinity Bursary program if SCCC is cancelled and carries over to SCCC if SCCC exists next year by J. Bell, 2^nd D. Rath
• Motion to Shelve all SCCC discussion until the next academic year by A. Macloed, 2^nd B. Bourgase – Passes
• SCCC members for next year to be elected under elections (item 12)

6 b. Levies

• Motion to increase TCM and SHCM levy by one dollar each by J. Bell, 2^nd E. Lord – Passes
• Motion to increase TCLI levy by one dollar to a total of $6.85 by F. Umar-Khitab, 2^nd P. Obradovich – Passes
• M. Karpinski speaks on greatness of Lit, A. Oakden points out they have run out of money before, D. Ort thinks their budget should be scruitinzed next year to make sure they use the extra money to the fullest
• Call to question by J. Bell
• Motion Passes
• Motion that all levies remain unchanced except Head’s Levy by J. Cherniak, 2^nd B. Bourgase
• Chair rules motion out of order
• Motion that the TCDS Levy be increased by one dollar by A. Crabtree, 2^nd N. Shaumeen
• D. Ort requests bank account status, A. Crabtree reports that funds are at about $3000-$5000 and that the levy gets about $3600 a year
• Call to Question by B. Bourgase, Fails with 5 dissenters
• Motion Passes
• Motion to have the Trinity Review levy remain at its current level by G. Scott, 2^nd E. Pachaud

6 c. Head’s Summer Courses

• Motion that JCM Head’s levee remain in place instead of paying for summer courses it pay for summer residence by J. Bell, 2^nd F. Lilius
• J. Bell explains that the reason for doing this is to avoid international students claiming their much higher course fees
• Friendly Amendment by J. Cherniak that residence is only paid for if the heads are taking fewer than 3 ½ courses during the year
• Call to question by D. Ort, Fails with 5 dissenters
• Friendly Amendment by A. Macleod that residence costs will only be covered if the heads are living in residence during the summer

· Motion Passes

• Motion that all remaining levies remain the same by J.Cherniak, 2^nd J. Bell
• Call to question by J. Haylock
• Motion Passes

7. Reports

• Heads of College – Jon reports that The Lottery has been done, Community Appeals will be going up on Friday or Sunday, Floor planning due on Saturday at Trinity, Spring Deports is tomorrow, Floor planning is half seniority for people in on 3.7 GPA’s, Dean’s Appeal, or Waiting list, Women’s floor planning is just preferential to those who paid the $500 deposit on time
• Motion that the $100 the College paid for a new HofC Common room JCR be increased to $134 since that is the cheapest available by J. Bell, 2^nd M. Napier

• The Meeting at this point was interrupted by a resounding rendition of ‘Here’s to Jon’ to thank Jon Bell for all his hard work this year

• Heads of Arts – Freya reports that the Quad Party is on Friday, Deports for women are at 6:00 p.m. in the quad. Rob reports that there will be bracelets for Spring Deports tomorrow
• Motion that the JCM loan the Head’s of Arts $700 and give them a grant of $300 for the Quad Party and that the loan will be repaid in a week by F. Lillius, 2^nd P. Obradovich
• There is no Beer contract because the students have overwhelmingly said they don’t want Amsterdam and Molson is no longer doing it
• Call to Question by E. Lord
• Motion Passes

• Motion to thank both Rob and Freya for all their hard work this past year by A. Macleod, 2^nd G. Schnarr – Passes

• NRAC reports that Duke is great
• Motion to give any left over money from the buttery party budget to the Quad Party by J. Woodward, 2^nd P. Kelamis

• Motion to congratulate Anarchist and Oksanna on a job well done as NRAC heads by J. Cherniak, 2^nd B. Bourgase – Passes

• TCM – Nothing to Report
• SHCM – Nothing to Report
• Auditor – Spring audit due April 19^th at 11:59 p.m., Audit notice being distributed says what should be included
• Motion that clubs be fined $50 dollars per calendar week that they are late by D. Ort, 2^nd J. Cooper – Passes
• Motion that 0T2 year fund and the 0T2 head’s be thanked for their hard work by J. Cherniak and M. Karpinski
• Motion to Shelve by F. Umar-Khitab – Motion Shelved
• Treasurer – Finances look good, most people breaking even, all fund requests due at 11:59 on April 17^th unless events are planned for after
• Motion that J. Cherniak be paid for any outstanding 0T2 year funds before he leaves by J. Cherniak, 2^nd J. Bell
• Call to question – by D. Rath – Passes
• CRO/DRO – Note: The Following are the Amendments or new Electoral Rules that Passed and all have been motioned by the CRO, N. Shaumeen, and seconded by the JCM secretary, P. Obradovich. They appear with any amendments made to them made already.

• 2.01: Specify the length of time in which nominations must be open (at least 5 days).
• 3.03 Specify the timeline in which the CRO/DRO must post a list of nominees for each position outside Strachan Hall, Melinda Seaman Hall and the Buttery (24 hours). State that all nominations must be placed in only ONE location in the SPECIFIED drop-off point.
• 3.05 Nominations must contain the candidates e-mail address if they have one
• 5.01 Specify the timeline in which the CRO/DRO must post and distribute position papers (at least two days before the forums)
• 5.03 Amend to modify the Salterrae statement of intent process to mirror the position paper precedent, except substituting elections for forums
• 6.03 Amend to read: “The ballot boxes shall be under the constant supervision of the CRO/DRO”.
• 6.04 Eliminate the reference to non-existent elections stickers
• 8.02 Add a clause asking that the mentioned constitutions be consulted annually to determine whether any modifications to electoral procedure or inconsistencies with the Electoral Rules have taken effect.
• 3.09 “The TCLI Speaker must consult with the CRO/DRO to ensure that candidates running for TCLI positions are eligible

• The Following are recommendations to be discussed at a JCM in the fall of next year (I.E. Not the initial Budget JCM)
• The voting requirement divergence between male and female NRAC head be resolved
• Re-expand elections to two booths in the buttery under the supervision of the CRO/DRO
• Expand voting hours to 10:00am to 4:30pm
• Combine either week 1/2 week 2/3 or week 3/4 into one week in order to create a 3 week election period and increase voter turnout
• Motion that both the CRO and DRO have their honourariums denied due to poor performance by B. Bourgase, 2^nd J. Parker – Motion Fails

8. Budgets

• Motion that the budget of the International Relations Society be amended to read to increase its “Office Expenses” from $100.00 to $301.95, and to reduce its “Catering, gifts & honorariums for speakers series” from $177.82 to $35.87, and add a new line of income, entitled “SAC contribution” at a value of $60.00 by A. Crabtree, 2^nd M. Karpinski - Passes
• Motion that TCKCA be allowed to change their budget so that they may spend all their money at their party by G. Choi, 2^nd P. Obradovich
• Amendment that they change venue from Buttery to JCR to save money by J. Cherniak, 2^nd D. Ort – Fails
• Motion Passes
• Motion that JCM covers the cost of the un-budgeted Meat Club executive dinner by J. Irwin, 2^nd P. Kelamis – Fails

9. Froshweek

• Motion that JCM accept the ‘around the world in 7 days’ froshweek proposal by F. Umar-Khitab, 2^nd J. Boyle
• Friendly amendment that the froshweek committee be given access to NRAC office during summer to work on froshweek by D. Ort
• Motion Passes
• Motion the JCM approve a loan of $5000 to this coming years froshweek committee by F. Umar-Khitab, 2^nd J. Boyle – Passes

10. Club Review Working Group

• P. Obradovich presents working group’s report and discussion on the floor with voting on amdendments
• Motion to accept amended Club Review Working Group Report by P. Obradovich, 2^nd A. Parkes – Passes

11. Elections for 2002-2003 JCM positions

• Chair of the JCM – Andrew Morgan
• Treasurer of the JCM – Jeff Haylock
• Secretary of the JCM – Laura M. Bernstein
• Auditor of the JCM – Jonathan Cooper
• Deputy Auditor of the JCM – Jesse Parker
• Chief/Deputy Returning Officers – Mark Karpinski/Stephenie Harrison
• Chair/Deputy Chair of the Discipline Committee – Andrew Parkes/Amy Elliot

12. Senate

• Election of SCCC Student Members at Large results in Matthew Napier, Joanna Bailey, Lisa Crawford, and Faran Umar-Khitab being appointed to the Committee
• Motion that the JCM strongly recommend to the senate that it change its rules so that 1 Man and 1 Women of College, both either 1^st or 2^nd year be eligible to be on Senate Community Affairs Sub-Committee and that these be elected by all members of College by D. Ort, 2^nd M. Lush
• Motion that the Senate Reps draft this as a notice of motion and present it to the Senate in time for next years elections by D. Ort, 2^nd E. Lord

13. Other Business

• Motion that the JCM give HofA’s $2000 for the printing of Trinlife by K. Fitzgerald, 2^nd P. Obradovich – Motion Passes
• Motion that the last JCM of the year never again take place in the last week of classes by N. Shaumeen, 2^nd P. Obradovich – Passes
• Motion that any JCM officers who will be getting honourariums this year get them by the end of this academic year by D. Ort, 2^nd K. Waterson – Passes
• J. Boyle reports that yearbooks are on the way, B. Glassford would have reported this but she is in the hospital
• Motion that JCM give D.Uzumeri $54.00 to buy server space for the JCM web server by D. Uzumeri, 2^nd A. Morgan - Passes
• Motion that no honourariums should be given out until the JCM votes on them individually by A. Oakden, 2^nd I. Simpson
• Point of Order by D. Ort, this conflicts with the JCM constitution
• The Chair rules the motion out of order
• Point of Order by A. Oakden, The Auditor does not meet the qualifications for his position
• The Chair rules this an issue for last years JCM that elected the Auditor

• Motion to thank Monk for his great work as JCM chair by J. Woodward, 2^nd P. Obradovich – Passes with resounding applause

14. Adjournment at 2:03 am