Minutes – Joint College Meeting – September 24, 2002

DRAFT

1. Call to Order – 8:10 p.m.

2. Approval of Agenda

- Motion to move French Table budget from point 8biii to 8bxi, by C. Prichard, seconded by C. Kunz.

- Motion to approve the agenda as amended, by C. Butler, seconded by J. Boyle. Passes.

3. Approval of minutes from the JCM on April 10, 2002

- Motion to change the word “JCR” on page 3 under Heads of College report to “VCR”, by P. Obradovich, seconded by L. Bernstein.

- Motion to approve the minutes as amended, by C. Kunz, seconded by T. Ing. Passes.

4. Business arising from minutes from the JCM on April 10, 2002

- P. Obradovich notes that a lot of things from this JCM were shelved for a JCM in the fall, but not a budget JCM

5. Approval of minutes from the JBS meeting on September 23, 2002

- Motion to approve the minutes, by J. Boyle, seconded by J. Parker. Passes.

6. Business arising from minutes from the JBS meeting on September 23, 2002

- None.

7. Reports

a. Heads of College

- C. Butler reports that the Heads Package is coming out soon; the final draft will be made on September 25. She also requests that clubs post advertisements at St. Hilda’s on the white board in the lobby, she will put your meetings/events up on the board and make announcements at Melinda Seaman dinners if you tell her.

- A. Oakden reports that a lot of people have been assaulting/harassing other members of College and that these people will be disciplined if it continues.

- C. Butler expresses extreme disgust at the fact that theft of property from other Colleges has also become a problem

- A. Oakden notes that if you have to steal, do not put the stolen property in the Quad or in any public area, because Trinity is billed if the property is found here

b. Heads of Arts

- K. FitzGerald reports that the beer contract is going well and that the Heads of Arts do not have a designated pub/party float in their budget, but once they get money, they should be able to float some money for pub/party kegs

c. Heads of NRAC

- T. Ing reports that there is a Canada’s Wonderland trip on September 28, and there is a waiting list for spaces to go. NRAC is working on a floor membership program at St. Hilda’s and Trinity. She also requests that club announcements/advertisements meant for the NRAC list serv be sent to nrac-owner@yahoogroups.com instead of directly to her.

d. Heads of Divinity

- C. Caton reports that Divinity has the highest enrollment they have had in many years, that they have a new Dean and that they are looking forward to participating more in College life.

e. Chair of TCM

- M. Napier reports that the letter given to the Provost for her installation by the TCM is now displayed in the main lobby. The TCM has also voted to request $50 for letterhead, to have a recycling bin in the Quad and to create a food committee on which the food representative will sit.

f. Chair of SHCM

- C. Prichard reports that at the next SHCM, they will again be attempting to elect an 0T3 non-res head. Also, the chairs of the SHCM and TCM will try not to have their meetings at the same time in order to accommodate women of Trinity, or those who are interested in attending both meetings.

g. JCM Auditor

- J. Cooper reports that the heads of clubs should get to know him

h. JCM Treasurer

- J. Haylock reports that there is $26,527.72 currently in the account, and that he will be able to sign cheques in about a week and a half. He also asks that cheque requests be given to him personally or put in his mailbox (#159), and that the clubs then come to him at dinners in Strachan to get the cheque.

i. SAC

- Absent.

8. Club Budgets

- A. Morgan explains that we have approximately $9,250 to spend on non-levied clubs and that budgets in the omnibus motion of JBS recommended budgets can be separated out if the meeting desires

a. JBS recommended budgets

(Included are: Heads of College, SHCM, TCM, SHAA, TCAA, TCDS, TCLI, Trin Review, 0T3, 0T4, 0T5, 0T6, Divinity, Brad Pitt Fan Club, Pet Therapy, Shisha Lovers, Solid Gold, Trinity College Classical Music Society, Trinity College Military Appreciation Society, UAAC, Floorball Club, Trinity Environmental Club, Trinity College JUMP Tutoring Chapter)

- Motion to approve all of the JBS-approved budgets, by M. Napier, seconded by P. Obradovich.

o Motion to separate Wine Tasting budget, by F. Umar-Khitab, seconded by J. Cooper. Passes.

o Motion to separate Illiterati budget, by J, Haylock, seconded by C. Butler. Passes.

o Motion to separate International Relations budget, by A. Lee, seconded by F. Umar-Khitab. Passes.

o Motion to separate Divinity budget, by A. McLeod, seconded by J. Parker.

§ A. Morgan explains that only Basic degree, full-time Divinity students pay student fees to the JCM (34 students last year)

§ M. Lush notes that this is not an accurate number, as this year’s enrollment is much higher, and that Divinity students do not usually benefit from any student fees

§ C. Caton notes that there are about 58 full time students, some of which are advanced degree students, and that the Divinity program usually gets about $1000-1300 from the JCM each year.

o Fails.

o Motion to separate Trinity College Classical Music Society budget, by P. Obradovich, seconded by J. Parker. Fails.

- A. McLeod requests to see the budgets that were recommended by the JBS

- K. Johanson notes that anyone could have attended the lengthy JBS and seen the budgets then

- M. Napier notes that the JBS is made up of the student leaders of the College, and that it is the point of the JBS to look through the budgets and make recommendations

- Passes.

Motion to have SAC report given at this point due to arrival of SAC representative, by A. Oakden, seconded by L. Crawford. Passes.

- A. Galbraith reports that the last SAC meeting began at 5:30pm, the minutes weren’t approved until 10:30pm, and the meeting ran until 1am. He noted that he left the meeting at 11:00pm.

- He also noted that there would be an upcoming referendum (probably sometime in November) over SAC membership with the Canadian Federation of Students (Last year, SAC voted to be part of CFS, but there has to be a referendum to make it official).

- There will be a “battle of the bands” event as part of SAC 101 (the 101^st birthday of SAC). Any bands are invited to submit a tape or CD to SAC, if you are chosen, you get to play on stage for a large audience and the winning band gets $500.

Motion for 10 minute recess, by A. Oakden, seconded by J. Predovic

b. Budgets not recommended by the JBS

i. Illiterati

- Budget moved by F. Umar-Khitab, seconded and presented by C. Butler

- K. Johanson notes that they were in fact at room around, even though they weren’t technically supposed to, since they did not sign up in advance

o Amendment made to add $31.05 expense for room around, by F. Umar-Khitab, seconded by J. Boyle.

- Call to question by F. Umar-Khitab, seconded by A. Oakden. Passes.

- Budget passes as amended

ii. International Relations

- Budget moved and presented (as revised) by A. Lee, seconded by A. Galbraith

- Budget passes.

iii. Wine Tasting

- Budget moved by P. Obradovich, seconded by M. Napier

- L. Mancini presents the revised budget

- P. Obradovich notes that as a member of the Club Review Working Group, he speaks for himself when he says that they were put on probation under false pretenses

- M. Napier notes that there were three problems before: advertising, membership cap and the discrepancy with the amount they were receiving from the LIT, but that they are now cleared up

- F. Umar-Khitab notes that his major concern is the flat rate membership fee which one pays no matter how many tastings one attends, and that the LIT will require receipts, attendance lists, proof of payment of membership fees before they will be reimbursed

- L. Mancini replies that they would change their budget if people wanted to go to 1 or 2 specific tastings

- Call to question by J. Predovic, seconded by L. Bernstein. Passes.

- Budget passes.

iv. Cigar Club

- Budget moved and presented by J. Woodward, seconded by L. Reaney

- Budget fails.

v. Meat Club

- Budget moved and presented (as revised) by J. Irwin, seconded by G. Choi

- P. Obradovich notes that the club is on probation and does not have any membership fees

- Point of Order that having a subsidy for Strachan food is a house issue, which falls under the TCM’s jurisdiction, by F. Umar-Khitab

- Chair rules that this budget is in order

- F. Umar-Khitab wishes to challenge the Chair

- Chair’s ruling is upheld

- J. Irwin notes that the meal is open to non-residents who pay the normal dinner fee and that there will be more advertising for off-site events, for which members will pay part

o Amendment made to add $1.50 x 200 members fee as revenue, and subtract $300 from the money requested from the JCM, by P. Obradovich, seconded by F. Umar-Khitab

§ K. Johanson notes that there is no way to collect $1.50 from 200 people, members will pay for off-site events, and it is impossible to control who goes into Strachan (whether paying members or not)

§ Call to question, by C. Prichard, seconded by J. Parker. Passes.

o Fails.

- F. Umar-Khitab notes that it is silly to give more money to Marriott, when we already pay so much for our meal plan

- Call to question by A. Oakden, seconded by M. Napier. Passes.

- Budget passes.

J. Haylock notes that it is alright if we go over the allotted amount for non-levied clubs, it worked out last year

vi. The French Table

- Budget moved and presented (as revised) by L. Kraft, seconded by E. Kolla

- Call to question by M. DeCicco, seconded by A. Oakden. Passes.

- Budget passes.

vii. Trin Fitness

- Motion to shelve by P. Obradovich, seconded by F. Umar-Khitab. Passes.

viii. Trinity College AIDS Awareness Committee

- Budget moved and presented by M. Tai, seconded by P. Obradovich

- M. Tai notes that last year the coffeehouse only made $32 for charity

- M. Napier notes that asking the JCM to pay for all of the Pub expenses and giving the profits to charity is just like the JCM giving the money directly to charity

- C. Liang notes that they need to rent other stuff, it is not just a pub, they would like to make a larger donation than $32 this year

o Amendment made to include $400 pub revenue and reduce the money provided by the JCM by $400, by F. Umar-Khitab, seconded by P. Obradovich.

§ A. Scott notes that the JCM should provide money for the special equipment, not for the donation

§ M. Tai notes that $200 for the coffeehouse was not enough last year, they expect to have more expenses this year

§ Amendment to amendment made to add a line stating AIDS charity fund instead of Coffeehouse, by E. Tan

· Point of Order that point 5h in the JCM constitution states that JCM precedent comes before Bourinot’s Rules of Order, regarding friendly amendments being allowed, by J. Woodward.

· Chair rules this point in order, as precedent exists

· Point of Order that the amendment to the amendment is unrelated to the original amendment, by M. Napier

· Chair rules this point out of order

· M. Napier wishes to challenge the Chair

· Chair’s ruling is not upheld, the amendment to the amendment is out of order

§ Call to question by F. Umar-Khitab, seconded by L. Bernstein

§ Passes.

- Call to question by T. Ing, seconded by M. Cornett. Passes.

- Budget passes as amended.

ix. Trinity College Beer Appreciation Society

- Budget moved and presented by J. Woodward, seconded by F. Umar-Khitab

o Amendment made to remove $300 for the Brewery Tour, by J. Haylock, seconded by P. Obradovich.

o Call to question, by F. Siddiqui, seconded by A. Oakden.

o Passes.

- Call to question by P. Obradovich, seconded by J. Parker. Passes.

- Budget passes as amended.

Motion for 10 minute recess, by C. Prichard, seconded by T. Ing

x. Trinity College James Bond Society

- Budget moved and presented (as revised) by P. Obradovich, seconded by F. Umar-Khitab

o Amendment made to change JCM requested funds to $300.00 from $300.07 and photocopying expense to $20.00 from $20.07, by J. Cooper, seconded by A. Freeman. Fails.

- Call to question by F. Umar-Khitab, seconded by K. FitzGerald. Passes.

- Budget passes.

xi. Trinity College Merchandising Society

- Motion to shelve by T. Ing, seconded by K. Johanson. Passes.

xii. Trinity College Wrestling Appreciation Society

- Budget moved and presented by J. Woodward, seconded by C. Butler

o Amendment made to change JCM contribution to $28.13 from $400, by A. McLeod, seconded by F. Umar-Khitab

§ J. Haylock notes that we can spend more than is left in the budget for non-levied clubs

o Fails.

- Call to question by G. Choi, seconded by K. FitzGerald. Passes.

- Budget fails.

xiii. Harry Potter Club

- Motion to shelve by M. Choi, seconded by J. Lee. Passes.

xiv. Trinity Tea Enthusiast Association

- Motion to shelve by M. Choi, seconded by J. Lee. Passes.

9. Grants

- Chair rules that the grant for the Trinity JUMP Tutoring Chapter was passed as part of the motion to approve all JBS recommended budgets

10. Other Business

- Motion made that the SAC representatives give a presentation on what the Canadian Federation of Students is and what it means to students of Trinity College at the JCM prior to the referendum, by F. Umar-Khitab, seconded by D. Uzumeri. Passes.

- Motion to renew club status of the Trinity College Cantonese Christian Fellowship, by C. Butler, seconded by F. Umar-Khitab. Passes.

- D. Uzumeri notes that he has a computer which he will donate to become the Trinity Student Web Server (can host sites of JCM, and other clubs/organizations at Trinity)

- Motion made that Steve Doma provide an unlimited bandwidth ResNet port for the Trinity Student Web Server, by D. Uzumeri, seconded by C. Kunz. Passes.

- Motion made that the Heads of College speak to the administration about keeping the Computer Labs open and operating, by K. Johanson, seconded by D. Uzumeri.

- D. Uzumeri offers to upgrade the computer labs if needed, provided he gets the parts or funds given to him.

- Call to question, by F. Umar-Khitab, seconded by T. Ing.

- Passes.

- Motion that there be 2 days between every JBS meeting and the corresponding JCM, by G. Choi, seconded by F. Umar-Khitab.

- D. Uzumeri notes that this will be a problem as JCMs will have to be on Wednesdays, Thursdays, or Fridays, many frosh have night classes

- Chair rules this motion out of order

- Motion that the Heads of College look into expanding the time between JBS meetings and the corresponding JCM, by A. McLeod, seconded by L. Crawford. Passes.

11. Adjournment

- Motion to adjourn, by C. Kunz, seconded by T. Ing.