Minutes – Joint College Meeting – October 2, 2002

DRAFT

 

1. Call to Order – 7:43 p.m.

 

2. Approval of Agenda

-          Motion to approve the agenda, by K. Johanson, seconded by L. Crawford. Passes.

 

3. Approval of minutes from the JCM on September 24, 2002

-          Motion to approve the minutes, by J. Parker, seconded by K. Waterston.  Passes.

 

4. Business arising from minutes from the JCM on September 24, 2002

-          None.

 

5. Approval of minutes from the JBS meeting on October 1, 2002

-          Motion to approve the minutes, by C. Butler, seconded by A. McCoomb. Passes.

 

6. Business arising from minutes from the JBS meeting on October 1, 2002

-          None.

 

7. Reports

a.      Heads of College

-          C. Butler reports that the Heads Package went out to the printer today, and they will be ready for distribution on Friday. Also, a committee has been struck by the Board of Trustees to nominate a new Chancellor, and the Heads of College would like to have Andrew Morgan sit on the committee as the student representative.

-          A. Oakden reports that speaking to the administration regarding the computer labs is on their list to do. The homecoming float is being built on Thursday and Friday for Saturday’s parade, they need people to help out near Trin and to go to the parade on Saturday at noon.

-          Motion that the JCM support the appointment of Andrew Morgan to the committee to appoint the new Chancellor, by A. Oakden, seconded by L. Crawford.  Passes.

b.      Heads of Arts

-          K. FitzGerald reports that the Heads Package has an events calendar inside.

-          G. Choi reports that he attended the Senate meeting, which was quick. A motion was brought up to make Provost Delworth a Provost Emeritus. Provost MacMillan showed interest in discussing co-ed residency.

c.       Heads of NRAC

-          T. Ing reports that NRAC will not be mailing the Heads Packages out to non-residents, instead, they will be available for pick-up in the Porters’ and Portresses’ Lodge, as well as in the NRAC office in the Buttery. Also, there is a meeting tomorrow for female non-resident students who want to get keys to St. Hilda’s at 3:30 p.m. Duke is working on floor membership over at Trinity.

d.      Heads of Divinity

-          Absent.

e.      Chair of TCM

-          M. Napier reports that there is now a recycling bin in the Quad, but regrets that it had nothing to do with the TCM.

f.        Chair of SHCM

-          C. Prichard reports that there will be an SHCM soon, at which they will again be attempting to elect an 0T3 non-res head, as well as two members for the student government committee. There will also be a constitutional amendment moved dealing with fourth-year bar.

g.      JCM Auditor

-          J. Parker reports that club presidents and treasurers should read over the auditing guidelines.

h.      JCM Treasurer

-          Absent.

i.         SAC

-          S. Arafeh sent an electronic report stating that SAC 101 Awareness Week runs from October 15th to the 18th. Also, there will be a campus-wide referendum held between November 5th and 7th on whether SAC should become a member of the CFS or not. For more information on the CFS, they have a website at http://www.cfs-fcee.ca

 

8. Club Budgets

a.      JBS recommended budgets

[Included are: NRAC, Cheese Club, Cigar Club, Trinity College Knit Wits, P.O.R.S.C.H.E. (Promoters of Radical Social Change and Harmony Everywhere), Rainbow Trin, SAGA (Students Against Global AIDS) – Grant, Stephanos, Trinity College AIDS Awareness Committee, Trinity College Chamber Players, Trinity College Merchandising Society, Trinity College Volunteer Society, Trinity College Wrestling Appreciation Society, TODEC (Trinity Overseas Development through Education Committee, and Trinity College Korean-Canadian Association]

- Motion to approve all of the JBS-approved budgets, by G. Choi, seconded by T. Ing.

o       Motion to separate Trinity College Volunteer Society budget, by C. Butler, seconded by F. Umar-Khitab.  Passes.

o       Motion to separate Stephanos budget, by L. Reaney, seconded by T. Ing.  Passes.

-          Call to question by J. Parker.  Passes.

-          Passes.

 

b.      Budgets not recommended by the JBS

                                                               i.      Trinity College Volunteer Society

-          Budget moved and presented by D. Galadza, seconded by F. Umar-Khitab

-          C. Butler notes that this budget went through quickly at the JBS meeting, and that other charity initiatives were yelled at. She also noted that they should reduce their TTC fare from $2.25 to $1.80.

-          A. Oakden notes that this group is not just taking money and giving it to charity, they are also donating their time.

-          F. Umar-Khitab notes that they are only paying for food when Trinity students are going to cook it, which is different from other clubs. Also, they are in talks with TCAA and other major clubs, asking if they would support the TCVS, which would eliminate the need for JCM funding.

-          A. McCoomb notes that the JCM is not the place to ask for donations, the TCAAC was given a hard time when they were trying to do something similar.

o       Amendment made to change the TTC fare from $2.25 to $1.80, by L. Crawford, seconded by L. Reaney.  Friendly.

-          Call to question by G. Choi.  Passes.

-          Budget passes as amended.

 

                                                             ii.      Stephanos

-          Budget moved and presented (as revised) by L. Reaney, seconded by A. Oakden

-          Budget passes.

 

-          Motion to put Salterrae on the agenda as item 8bvii, by A. Oakden, seconded by P. Josselyn.   Passes.

 

                                                            iii.      Harry Potter

-          Budget withdrawn.

 

                                                           iv.      International Relations Society

-          Budget moved (as revised) by G. Choi.

-          Budget fails due to lack of seconder.

 

At this point in the meeting, J. Parker randomly falls out of his chair.

 

                                                             v.      JBS/JCM 

-          Budget moved by F. Umar-Khitab, seconded by G. Choi.

-          A. Morgan notes that the money for this budget comes out of the same place as the funds for non-levied clubs.

-          Budget passes.

 

                                                           vi.      Trin Fitness

-          Budget fails due to lack of mover.

 

                                                          vii.      Salterrae

-          Budget moved and presented by P. Josselyn, seconded by L. Bernstein.

-          P. Josselyn notes that it costs the same to print 1000 copies as it does to print 2000, so they print 1500. The number of copies of each issue is dependent on a number of things. He also notes that “article expenses” covers any purchases made of items to be reviewed, and any other items necessary for articles.

o       Amendment made that the Salterrae’s technical upgrades include warranties on the systems, by F. Umar-Khitab. Friendly.

-          A. McLeod notes that Stephanos and the Trinity Review as well as Salterrae will use the new computers.

-          Call to question by G. Choi. Passes.

-          Budget passes.

 

                                                        viii.      Trinity Tea Enthusiast Association

-          Budget moved and presented by J. Lee, seconded by F. Umar-Khitab

-          T. Ing notes that NRAC budgeted for Buttery teas once a week

-          C. Butler notes that Dean Abbott has 20 teapots for student use

-          Budget passes.

 

9. Fiscal Policy

Whereas the JCM Club Fiscal Policy requires that all levied clubs maintain their bank accounts at the Harbord and Spadina branch of the Royal Bank, and;

Whereas customer service is better at the Yonge and Bloor branch of the Royal Bank;

Be it resolved that the requirement to hold an account at the Harbord and Spadina branch be removed from the JCM Club Fiscal Policy, allowing levied clubs to hold a bank account at either the Harbord and Spadina branch or the Yonge and Bloor branch of the Royal Bank, by F. Umar-Khitab, seconded by L. Reaney.

-          Call to question by J. Parker.  Fails.

-          A. Morgan notes that the original reason for having accounts at Harbord and Spadina was so that all of the accounts were in one place, and if any accounts went dormant, the Bursar can find them and can close them.

-          G. Seaborn notes that the Yonge and Bloor branch makes sense because it is open on Saturdays. He also notes that he can help individual clubs if they encounter any problems at either branch, and it is helpful to consolidate all of the clubs at one or two places. The Harbord and Spadina branch was willing to take his signature to close dormant clubs, which was helpful.

-          Call to question by T. Ing.  Passes.

-          Passes. 

 

10.  JCM Endowment

Whereas the JCM established an endowment in April of 1998 with $15,000, which pays at 5% per year, or approximately $750 per year;

Whereas the JCM balance on August 12, 2002 was $26,657.99, before receiving the JCM levy check of approximately $8,596.25 to be used primarily for non-levied clubs;

Be it resolved that the JCM deposit an additional $15,000 in the JCM Endowment Fund, by C. Prichard, seconded by J. Parker.

-          Call to question by F. Umar-Khitab.  Passes.

Passes. 

 

11. Letter to ASSU

-          Motion to shelve by F. Umar-Khitab, seconded by J. Parker.

-          Passes.

 

12. Elections

  1. Chief Returning Officer

-          M. Karpinski was elected to this position in Spring 2002, but is no longer a student

-          N. Marceau nominated by F. Umar-Khitab, seconded by L. Crawford

-          D. Galadza nominated by K. Waterston, seconded by L. Reaney

-          B. Bourgase nominated by L. Crawford, seconded by M. Cornett

-          D. Galadza elected Chief Returning Officer.

 

  1. Corporation

-          J. Parker nominated by F. Umar-Khitab, seconded by G. Choi

-          K. Johanson nominated by J. Boyle, seconded by E. Lynde

-          L. Crawford nominated by C. Butler, seconded by M. Cornett

-          N. Marceau nominated by A. McLeod, seconded by G. Choi

-          L. Reaney nominated by T. Ing, seconded by L. Crawford

 

Boag-aran Umar-Khitab called Quorum. 

 

The Chair declared a recess for the seeking of Quorum.

 

The meeting failed to reach quorum by the end of the recess.

 

Meeting ends.