St. Hilda’s College Meeting
Minutes
Rigby Room
Attendance of SHCM Officers:
Catherine
Butler, Kathryn Fitzgerald, Cate Prichard, Kelly Cousins, Ali McCoomb, Angela
Kan, Mandy Martin, Victoria Hughes. Tiff Ing, Joanna Angus
1. Call To Order- 7:05pm
Everybody welcomed to the meeting.
2. Approval of the Agenda
Motion: Katie Waterston
Seconded: Tiff Ing
3. Approval of the Minutes
There were no minutes left from the last meeting of
last year, therefore no approval was necessary.
4a.
Head of College- Catherine Butler
i. Catherine stated that involvement in student government is extremely important and thanked everyone who attended the meeting for their enthusiasm, and encouraged them to continue being involved in college life.
ii.
She then announced that Victoria Hughes is collecting applications for
Floor Reps. Each of 15 floors at St. Hilda’s needs a Floor Rep and that they
must be picked before the first House Committee meeting which will take place
on September 19th 2002.
iii.
Catherine then reminded the women of college that if they wanted their
information printed in the Heads Package that they must submit it to her before
Monday the 16th 2002. She reiterated how important the Heads Package
is for keeping in touch with fellow members of college.
4b.
Head of Arts: Kathryn Fitzgerald
i. Kathryn announced that the college was able to secure a beer contract, which is an important change from last year. The contract is not with Amsterdam beer, which is also a positive change.
ii.
She furthermore mentioned that TrinLife was published this year for
less money than ever before.
4c.
NRAC- Tiff Ing
i.
Tiff announced a trip to Wonderland on Saturday September 28th.
The cost is to be $10.00, which is very cheap.
ii.
NRAC is furthermore trying to get access keys for non-resident members.
iii.
They are also trying to establish a mentorship program so that each
Frosh is given a mentor to help answer questions they have about college life,
both academic and non-academic.
4.d
Year Reports
i. OT2-
No Report
ii. OT3-
OT3 Rocks
iii. OT4-
No Report
iv. OT5- The party in Frosh week was a huge success, and
initiations went off without a hitch. Thank you to all of OT5 who helped in any
capacity during the last two weeks.
v. OT6- The cake fight was a success and OT6 won with 5 seconds
to spare. Boat races are tonight, everyone please come out.
4e.
Divinity Report
i. Catherine Butler announced that Pamela is the female Divinity Head and expressed her regrets for not being able to attend the meeting. Catherine said that Pamela plans on attending all the subsequent meetings.
ii.
Meghan Jull, Apostle to Undergrad will attend the SHCM’s also, and will
enlighten us about what the Divinity program is all about.
4f.
Food Rep
i. To
be elected
4g.
SHAA
i. Mandy Martin reported for Angela Freeman, that there will be a co-ed softball tournament on Sunday beginning at 9:00am. She encouraged everyone to attend and participate, all you need to bring is a glove.
ii.
She announced that sign-ups will go up for various sports, but if there
is a particular sport that you would like to play to speak to either Angela or
herself and they will ensure your participation.
4h.
SAC
i. Andrew Galbraith is Trinity’s SAC rep and announced that Frosh Week went well from the perspective of SAC.
ii.
He announced a minor project of SAC will be Fair Trade Coffee to ensure
that all coffee sold on campus is purchased from companies that do not exploit
coffee workers.
iii.
Finally he announced that opting-out of the health and medical plan can
now be done on ROSI.
4i.
TCDS
i. Not
present
4j.
SHCM Treasurer
i. No
report
4k.
LIT
i. Tonight
there will be boat races in the Quad, sponsored by the LIT.
5.
ELECTIONS:
Steadman
Library/Rigby Room Curator.
The Steadman Library position includes taking care of all the magazines that St. Hilda’s subscribes to, arranging them in the Library and taking old issues out to be filed. The Rigby Room Curator will keep an eye on the room, ensure that the St. Hilda’s copy of the Globe and Mail is present, will generally see what improvements can be made and will act as the college archivist, gathering photos etc. Linda Corman the Head Librarian at the Graham W. Library will assist in the collection of information. An $80.00 honorarium will be given to the successful candidate upon the completion of their term.
Nominations:
Catherine Kunz nominates Katie Waterston,
Seconded by: Liz Reaney
This position entails general up-keep of the room
including ensuring that it remains a strictly non-smoking common room. A $50.00
honorarium will be provided to the successful candidate upon completion of
their term.
Catherine Kunz nominates Katie Waterston
Seconded by Laura Bernstein
This position included a weekly meeting with Dean
Abbott and the Kitchen Manager. The food rep will write a survey once during
the year with regards to the food service and will be approachable in terms of
issues relating to food and recipes.
Vicki Long nominates Margaret Bennet
Seconded by: Tiff Ing
ACCLAIMED
OT3
Non-Resident Election
Pushed back until next meeting.
Motion to Delay (with notice put on upcoming posters): Tiff
Ing
Seconded by: Catherine Kunz
6.
Budgets
a)
Head of College
i.
Catherine Butler presents her budget.
ii.
She says the amount she requires for photocopying is for posters and
everything else that she needs to copy.
iii.
Catherine pointed out that Floor Money comes out of her budget and does
include money for the female floors at Trinity.
Motion To Approve: Tiff Ing
Seconded by: Laura Bernstein
b)
Head of Arts
i. Budget passed at end of last year, copies are available from Kathryn.
c)
Treasurer
i.
Kelly explains budget, she would like to have the standard amount, plus
a little bit extra to buy office supplies to organize the treasurer’s files.
ii.
Laura asked if the Christmas money will be used for other holidays, as
seasonal as opposed to strictly Christmas decorations. Kelly says yes it will
be used as seasonal decoration money.
Motion To Approve: Tiff Ing
Seconded By: Joanne Boyle
Motion Passes
7.
Other Business
i. Catherine introduces the Chair, treasurer, secretary, Dean Abbott and the Non-Resident Head to the Frosh.
ii.
Laura Bernstein says that in addition to the LIT report, that regular
weekly debates begin next week on Thursdays.
iii.
Astrid introduces herself as Head of Women of Trinity, and asks the
Women of St. Hilda’s to welcome the Women of Trinity and vice-versa.
iv.
Liz Reaney introduces herself as the Stephanos editor. She invites everyone
to a meeting next week.
v.
Christine the first year head of year thanks all the first year women
of college who helped make the cake for the Cake Fight.
vi.
Joanna Angus explained the Saints Ball and invites everyone to a
meeting next week to begin making decorations for the event. The theme is The
Oscars.
vii.
Cate asks all those who were just elected to remain behind.
8.
Motion To Adjourn:
Motion by: Joanne Boyle
Seconded by: Krista Johanson