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ARTICLE I Section I. Duties of
Officers All
Officers: Any officer missing three consecutive monthly
general membership meetings, unless TDY, will be considered inactive and subject
to immediate replacement. All
officers are responsible for asset and accountability, liability satisfaction,
and sound financial and operational management.
President: Supervises and manages the F56 and: (a)
Presides at all meetings of the F56 and signs meeting minutes and F56
checks (b) Appoints
chairperson for required committees and approves/disapproves selections made by
the committee (c)
Votes as specified in Article IV of these by‑laws (d) Conducts
routine business for F56 including entry into verbal contracts/obligations when
authorized by voting majority of members. Vice President: Serves as
assistant to the President and performs duties of the President in his/her
absence. Will assist the president in the execution of his/her office, be
parliamentarian for the F56, and the ex officio member of all committees or
boards. As the parliamentarian, the vice president is expected to be familiar
with and ensure the guidelines set forth in the current edition of Robert's
Rules of Order and the applicable rules set forth in the F56 charter, unless otherwise directed by the president are adhered to. Signs checks for the F56. Secretary: Serves as
custodian of all association records and will: (a)
Prepare correspondence for the F56 (b)
Record and distribute F56 meeting minutes, including attendance (c)
Sign checks in Treasurer's absence (d)
Maintain and distribute current F56 roster (e)
Provide copies of meeting minutes to 325 FW/CC, 325 FW/CCC and each F56
member (f)
Retain meeting minutes for three (3) years for historical purposes (g)
In the absence of the president and vice president will act as president
pro tem. Treasurer: Maintains all
financial records for the F56 and will: (a)
Receive and be responsible for the F56 funds to include establishing and
maintaining bank accounts (b) Sign
checks and make disbursements as authorized by the F56 (c)
Present a monthly financial report to the F56 explaining credits, debits
and transfers of funds. This report will be included in the minutes (d) Prepare
and submit a written financial report and provide copies to each member of the
F56 during February of each year (e)
Upon request of the President or 325 FW/CC, submit the F56 financial
records for inspection, review, or audit (f) Present in November an annual budget proposal for the upcoming year based on historical records and committee inputs. The budget will be voted on by the general membership in December. Article
II Section 1. Elections: Nominees must be active duty; assigned to Tyndall AFB, and capable of
performing the duties of the office for which they are nominated. Nominations
must be seconded and nominees may decline nominations. Voting will be by secret
ballot and a majority of the votes cast is sufficient to elect. If only one
nomination for an office is received, a show of hands is sufficient to elect.
Annual elections will be held in April. Section 2. Special
Elections: The president, or next in command, will designate a time and place to
hold special elections and ten (10) days written notice will be published. The
membership will elect officers for each vacancy in accordance with the
procedures in Article III, Section II of the By-Laws. Section
3.Vacany
in Office: (a) General: The president will immediately
appoint a successor to any vacant office that has less than 3 months remaining
before the regular scheduled annual elections, except the offices of president
or vice president. Any vacancy in office with more than three (3) months
remaining on the unexplored term, requires a special election to fill the
vacancy. (b)
Office of the President: If the president's office becomes vacant the
vice president will temporarily assume the duties and responsibilities. The vice
president will retain the title of vice president when signing documents or
correspondence. If both the president and vice president's office becomes
vacant, the senior ranking active member of the F56 will assume the duties and
responsibilities of the president, until a special election is held to fill all
vacant offices. The member assuming the temporary duties of the president will
sign all documents or correspondence using the title "Interim
President." Article III Membership dues are $10 annually (upon joining and annually thereafter from month of membership). Membership benefits include a 10% discount on all functions and receiving an initial club coin. A member's failure to pay dues will result in that member being ineligible to: a) vote on any F56 business b) hold a F56 office c) receive member benefits. This remains in effect until the member pays dues. Article IV Committees: The
president will appoint standing committees for the period concurrent with
his/her term of office or the specific purpose of the committee. The president
may appoint special committees, necessary to carry out the group's business.
Chairpersons of committees may be appointed by the president or selected by the
committee membership with the concurrence of the president. Standing
committees’ duties and responsibilities are: (a) Recognition Committee: The Recognition Committee is responsible for recognizing individuals inside and outside of the organization for their positive reflection upon the Air Force and/or the organization through their outstanding contributions and hard work. (b) Financial Committee: The Financial Committee is responsible for planning and supervising group fund raising activities, including coordinating approval with appropriate agencies; assisting the treasurer in maintaining accountability of fund raising receipts and in making after action financial reports to the group. (c) Publicity Committee: The Publicity Committee is responsible for planning, supervising and promoting group social activities; disseminating all publicity concerning the group and keeping members informed of all F56 activities. (d) Mentoring
Committee: The Mentoring Committee
is responsible for promoting, enhancing
and encouraging growth of the member within the committee airman
associated to Tyndall AFB. Article V If appropriate, the treasure will seek tax exempt status
from the Internal Revenue Service. All
expenditures require two signatures from the Focus 56 officer's. Article VI Normal activities will not involved a large insurable
risk. If approved, an insurance
waiver from the installation commander will be maintained on file with these
bylaws and will be revalidated annually. If
special events are scheduled which increase risk, the treasurer will obtain
insurance protection, commensurate to the risk involved. Article
VII All gifts and awards given by the Focus 56 will be charitable in nature and approved by the voting membership |
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